Council in Committee

THAT the Council in Committee Meeting Agenda for Tuesday, September 6, 2022, be approved as amended.

RECOMMENDATION: THAT Council recommend approving the lowest Tender MV2022-12 Supply, Delivery and Stacking Winter Sand by RGT Cloutier Construction LTD in the amount of $84,981.65 (HST included) subject to requirements of the contract and that it be applied against account 1- 5-08-14-785084 Activity 185 Sanding & Salting.

Page 1 of 11 Council in Committee - September 06, 2022 RECOMMENDATION: THAT Council recommend approving the lowest Tender MV2022-13 Construction Demolition Grinding by National Grinding Inc in the amount of $24,012.50 (HST included) subject to requirements of the contract and that it be applied against account 1-5-12-17-704031 Waste Disposal C&D Grinding.

RECOMMENDATION: THAT Council approve the Ontario Clean Water Agency (OCWA) expenditures as presented totaling $24,598.94 (WPCP Total $20,823.30 + WTP Total $3,775.64).

RECOMMENDATION: THAT the Performance Report for the Barry's Bay Drinking Water System and the Barry's Bay Wastewater Treatment Plant - 2nd Quarter - April 2022 - June 2022 is approved as presented.

RECOMMENDATION: THAT Council approve the request from the Madawaska Valley Lion's Club to have volunteers at the intersection of Highway 62 and 60 in Barry's Bay to collect donations at a charitable road toll on October 8, 2022, from 9:00 a.m. to 12:00 p.m. conditional on fulfilling the County of Renfrew conditions. Page 3 of 11 Council in Committee - September 06, 2022

RECOMMENDATION: THAT Council approves the request from the Women's Sexual Assault Centre of Renfrew County to hold a Take Back the Night event on the evening of 22 September 2022, resulting in a short road closure; AND THAT Council approves a road closure bylaw.

RECOMMENDATION: THAT Council - • Approve the use of the meeting room at no cost for monthly meetings; • Approve the use of the meeting room at no cost for tournament days; and, • Offer the use of the upstairs lounge on tournament days when available at no cost.

RECOMMENDATION: That Council approves the Manager of Planning and Development's recommendation to support By-law 2022-78 to enter into a municipal drainage easement agreement designated as parts 1 and 2 on Reference Plan 49R-20138 located in Lot 3 in Registered Plan 49M-84.

THAT the Committee of Adjustment Meeting Minutes for August 16, 2022 be approved as presented.

THAT the Regular Council Meeting Minutes for August 16, 2022, be approved as presented.

THAT By-Law 2022-74 Being a By-Law to authorize the Mayor and the CAO/Clerk of the Township of Madawaska Valley to execute a by-law dissolving the Joint Municipal Physician Recruitment and Retention Committee (JMPRRC) and all associated agreements to this Committee and program with and between the Township of Brudenell, Lyndoch and Raglan, Township of Killaloe, Hagarty and Richards, North Algona Wilberforce Township, Township of South Algonquin and the Page 6 of 11 Council in Committee - September 06, 2022 Township of Madawaska Valley be given first and second reading this 6th day of September 2022.

THAT By-Law 2022-74 Be given third and final reading this 6th day of September 2022.

THAT By-Law 2022-75 Being a By-Law to close to vehicular traffic on a temporary basis highway/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given first and second reading this 6th day of September 2022.

THAT By-Law 2022-75 Be given third and final reading this 6th day of September, 2022.

THAT By-Law 2022-76 Being a by-law to appoint a Compliance Audit Committee and to adopt the Terms of Reference of the Joint Compliance Audit Committee be given first and second reading this 6th day of September 2022.

THAT By-Law 2022-76 Be given third and final reading this 6th day of September, 2022. Page 7 of 11 Council in Committee - September 06, 2022

THAT By-Law 2022-77 Being a By-law to authorize the entering into and the execution of an Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Infrastructure and The Corporation of the Township of Madawaska Valley - Investing in Canada Infrastructure Program (ICIP) Green Steam Stage II be given first and second reading this 6th day of September, 2022.

THAT By-Law 2022-77 Be given third and final reading this 6th day of September 2022.

THAT By-Law 2022-78 Being a By-Law to approve the acquisition of an easement for the purposes of stormwater management and drainage, be given first and second reading this 6th day of September 2022.

THAT By-Law 2022-78 Be given third and final reading this 6th day of September 2022.

THAT the Meeting enter In-Camera Session at 11:39 p.m. to discuss matters pertaining to "a proposed or pending acquisition or disposition of land by the municipality or local board," and "advice that is subject to solicitor-client Page 8 of 11 Council in Committee - September 06, 2022 privilege, including communications necessary for that purpose," Ontario Municipal Act 2001, c.25, s.239 (2)(c)(f). 1. Sale of Shoreline Road Allowances

THAT the Meeting return to Open Session at 12:41 p.m.

THAT Council agrees to pause the acceptance of applications for Shoreline Road Allowance purchases under By-Law 2013-38 pending a review of the By-Law and procedures to be presented to Council on January 2023; Complete applications with fees submitted before September 6, 2022, will be processed under the existing By-Law 2013-38.

THAT By-Law 2022-79 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Council in Committee Meeting of September 6, 2022, be given first and second reading.

THAT By-Law 2022-79 Be given third and final reading this 6th day of September 2022.

THAT the Meeting adjourn at 12:44 p.m.