Council in Committee

Council in Committee Minutes April 4, 2023 THAT the Council in Committee Agenda for Tuesday, April 4, 2023, be approved as amended.

THAT the Meeting recess at 10:58 a.m.

THAT the 2022 Annual Monitoring Reports for the Barry's Bay Waste Disposal Site and Radcliffe Waste Disposal Site is accepted as presented.

Page 3 of 15 Council in Committee Minutes April 4, 2023 THAT Council direct the Operations Manager to notify the County of Renfrew that Madawaska Valley Council is requesting that Draft County Policy PW-20 be

Page 4 of 15 Council in Committee Minutes April 4, 2023 THAT the 2022 Barry's Bay Wastewater System - Annual Report is accepted as presented.

THAT Council approve the donation request for no-cost use of the beach volleyball courts at Lakeshore Park, additional picnic tables and garbage cans if available, and lending of Township owned Page 6 of 15 Council in Committee Minutes April 4, 2023 BBQs for the annual beach volleyball tournament raising money and awareness of Huntington's disease; AND THAT organizers provide staff with proof of insurance prior to the event date.

THAT Council approves the conditions for the approval of the Kings Landing Subdivision as presented.

THAT the Meeting recess at 12:16 p.m.

THAT the Township of Madawaska Valley supports the Town of Essex with the following resolution: That Council direct Administration to send a letter to the Municipal Property Assessment Corporation (“MPAC”), the Ministry of Municipal Affairs, and any other relevant bodies to investigate the tax classification of short-term rental units and consider taxing them as commercial as opposed to residential.

THAT Council approve two $250.00 Madawaska Valley District High School bursaries for two Madawaska Valley resident students that have demonstrated financial need; AND THAT they meet the requirements of attending post- secondary education or an apprenticeship program.

WHEREAS, 24 million Canadians give their time through formal or informal types of volunteering, contributing close to 5 billion volunteer hours per year; AND WHEREAS, volunteers in the Township of Madawaska Valley mentor our children and support those feeling isolated, beautify our green spaces, fundraise for our charitable organizations; AND WHEREAS volunteers in the Township of Madawaska Valley have stepped up during the COVID-19 pandemic to support families, friends, neighbours, and strangers, people standing up to systemic racism, and people sharing insights on how to create a more just and equitable society; AND WHEREAS, the Township of Madawaska Valley volunteers are individuals, families, workers, retirees, and community members of all ages and backgrounds; AND WHEREAS, the collective result of the work done by our volunteers is that the Township of Madawaska Valley is a more desirable place to live; AND WHEREAS, volunteers contribute to causes that benefit our communities and are the roots of a strong community; AND WHEREAS, organizations in the Township of Madawaska Valley that rely on volunteers include such fundamental organizations as the volunteer firefighters, the Library Board, Combermere Recreation Committee, Wilno Recreation Corporation, Barry’s Bay Recreation, Opeongo Seniors Centre, Madawaska Valley Friendship Club, Madawaska Valley Food Bank, Lakeshore Tennis Club, Madawaska Valley Horticultural Society, Barry’s Bay Area Minor Hockey Association, Barry’s B

THAT the Regular Council Meeting Minutes for March 21, 2023, be approved as amended.

THAT the Council in Committee Meeting Minutes for March 22, 2023, be approved as presented.

THAT By-Law 2023-20 Being a By-Law to Amend By-Law 2006-26, as amended of the Township of Madawaska Valley be given first, second and third reading and finally passed this 4th day of April, 2023.

THAT By-Law 2023-21 Being a By-Law to authorizing the entering into and the execution of an Automatic Aid Agreement with The Corporation of the Municipality of Hastings Highlands be given first, second and third reading and finally passed this 4th day of April, 2023.

THAT By-Law 2023-22 Being a By-Law to establish a Terms of Reference for the Lakeshore Tennis Club Committee be given first, second, and third and finally passed this 4th day of April 2023.

THAT By-Law 2023-23 Being a By-Law to establish a Terms of Reference for the Barry’s Bay Recreation Committee be given first, second and third reading this 4th day of April 2023.

THAT By-Law 2023-25 Being a By-Law to adopt the 2023 Water System Budget and establish the Water System Rates - Effective January 1st, 2023 be given first, second and third reading and finally passed this 4th day of April, 2023.

THAT By-Law 2023-26 Being a By-Law to adopt the 2023 Wastewater System Budget and establish Wastewater System Rates - Effective January 1st, 2023, be given first, second, and third and finally passed this 4th day of April 2023.

THAT the Meeting enters In-Camera Session at 1:51 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees," "advice that is subject to solicitor-client privilege, including communications necessary for that purpose," Ontario Municipal Act 2001, c.25, s.239 (2)(b)(f) 1. Regular Council Meeting Minutes - In-Camera - March 21, 20232. By- Law Activities Report - Planning Matters - Manager of Planning and Development

THAT the Meeting return to Open Session at 2:33 p.m.

THAT By-Law 2023-27 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Council in Committee Meeting of April 4, 2023, be read a first, second and third time and finally passed this 4th day of April 2023.