Council in Committee

THAT the Council in Committee Agenda for Tuesday, June 6, 2023, be approved as amended to include letters received regarding the Pride Flag until 9:00 a.m. on June 6, 2023. It was noted that all letters received would be added as an addendum to the Agenda.

THAT the Meeting recess at 10:22 a.m.

THAT Council approve the Operations Manager's recommendation to award Tender MV2023-04 Double Surface Treatment to Walsh Contracting in the amount of $274,779.27 (HST included) subject to requirements of the Tender; AND THAT the expense be applied against account 01-5-0814- 703013 Budget 2023 Roadway Capital Expenditure Double Surface Treatment.

THAT Council approve the Operations Manager's recommendation to award Tender MV2023-05 Crushed Gravel to RGT Clouthier Page 3 of 15 Council in Committee Minutes June 6, 2023 Construction in the amount of $127,091.10 (HST included) subject to requirements of the Tender; AND THAT the expense be applied against account 01-5-0814- 703013 Budget 2023 Roadway Capital Expenditure Gravel Resurfacing.

THAT Council approve the Operations Manager's recommendation to award Tender MV2023-06 Hot Mix Pavement to BEI Excavating Inc. in the amount of $580,424.84 (HST included) subject to requirements of the Tender; AND THAT the expense be applied against account 01-5-0814- 703013 Budget 2023 Roadway Capital Expenditure Wilno North Road.

THAT the Barry's Bay Drinking Water System and Barry's Bay Wastewater System 1st Quarter 2023 Reports be accepted as information.

THAT Council approve the Fire Chief's Official recommendation to accept the resignation of Joshua Hasler; AND THAT Council approve that Anna Perry and Shawn Felskie be hired as Fire Volunteers for the South Hall pending favorable vulnerable sector check and required documentation submission.

THAT Council approves two volunteer firefighters can assist Greater Madawaska with the current brush fires they are experiencing.

THAT the Meeting recess at 11:38 a.m.

THAT the Lakeshore Park washrooms are equipped with locking doors that would open and close at a predetermined time.

THAT Murray Memorial Ball Park sign is added to the electronic sign at the Paul J Yakabuski Community Centre.

THAT a Business Breakfast is scheduled for October 2023 and that each business receives one free breakfast ticket; AND THAT additional tickets can be purchased at cost recovery.

THAT Council approve Tender MV2023-02 Lakeshore Park Address Drainage and Install Barrier Wall to Crosstown Construction in the amount of $37,177 ($33,479.04 after HST rebate applied), conditional on a Council/staff and contractor site visit.

THAT the Meeting recess at 1:29 p.m.

THAT Council approve the use of Paul J Yakabuski Community Centre at the charitable organization rate of $20/hour for the Stone Fence Theatre to stage their play in August 2023, with proceeds being donated to the St. Francis Memorial Healthcare Foundation; AND THAT should Stone Fence Theatre be interested in running a bar at their event, they provide a copy of their Standard Operating Procedures and insurance prior to the event.

THAT Council deems the CO Blitz (August 6 and 7, 2023) a Municipal Significant Event.

THAT Council approve the issuance of a Business License for Beez Kneez Ice Cream c/o Kristen Graves Kuiack, conditional to the Renfrew County District Health Unit approval of the location and inspection conditions. Page 10 of 15 Council in Committee Minutes June 6, 2023

WHEREAS June as Seniors Month in Ontario; Page 11 of 15 Council in Committee Minutes June 6, 2023 AND WHEREAS June is an opportunity to acknowledge and recognize the amazing seniors across this province and the positive impact they have made in our lives; AND WHEREAS the theme for Seniors Month this year is Working for Seniors, which recognizes the importance of seniors keeping active, well and safe in their community; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Madawaska Valley hereby PROCLAIMS June as "Seniors Month" in the Township of Madawaska Valley.

THAT the Public Meeting Minutes for May 16, 2023, be approved as presented.

THAT the Regular Council Meeting Minutes for May 16, 2023, be approved as presented.

THAT By-Law 2023-46 Being a By-Law to authorize the execution of an Agreement between SERCO DES Inc. and The Corporation of The Township of Madawaska Valley be given first, second and third reading and finally passed this 6th day of June 2023.

THAT By-Law 2023-47 Being a By-Law to authorize the entering into and the execution of a Voter List Management Services Agreement with Comprint Systems Incorporated, carrying on business as DataFix and The Corporation of The Township of Madawaska Valley be given first, second and third reading and finally passed this 6th day of June 2023.

THAT the Meeting enter In-Camera Session at 2:15 p.m. for education and training: Municipal Act s.239 (1) (3.1) A meeting of a council or local Page 13 of 15 Council in Committee Minutes June 6, 2023 board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: 1. The meeting is held for the purpose of educating or training the members. 2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. 1. Regular Council Meeting Minutes - In-Camera - May 16, 2023

THAT the Meeting return to Open Session at 2:18 p.m.

THAT By-Law 2023-48 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Council in Committee Meeting of June 6, 2023, be read a first, second and third reading and finally passed this June 6, 2023.

Page 14 of 15 Council in Committee Minutes June 6, 2023 THAT the Meeting adjourn at 2:19 p.m.