Council in Committee

Council in Committee Minutes May 5, 2026 THAT the Council in Committee Agenda for May 5th, 2026 be approved as presented.

THAT Council approve the staff recommendation for Active Automated Doors to install sliding glass doors at the Paul J Yakabuski Community Centre at a cost of $16,815.58, to be expensed against PJYCC Capital 01-5-2838-799998.

THAT Council approve the use of the softball field at the fundraising rate for the annual Tim Horton's Camp Day Tournament on June 20 2026.

THAT Council award the Tender for MV2026-04 Barry's Bay Water Tower to Knight Buildings in the amount of $105,078 HST included) subject to requirements of the proposal, and; THAT it be expensed against Parks Capital 01-05-2841-799998.

THAT Council approve the Treasurer request to proceed with obtaining design plans for the replacement of the rear glazing/door unit with an infill exterior wooden wall, barrier free door, exterior entrance canopy and concrete apron at the Municipal Office in preparation for a capital project in Budget 2027 and; THAT the design take into account potential future changes etc

THAT Council approve the Treasurer request to utilize the Weather Events Reserve to offset the cost of the invoice from the Ministry of Finance for 2025 MNR Fire Suppression services in the amount of $44,013.00, AND THAT the Weather Events Reserve be moved from the Transportation Services section to the General Administration section of the Reserves schedule.

THAT the Council meeting extend past 2:00pm

THAT the Council in Committee receive this report and direct staff to bring forward a final By-Law to the May 2026 Regular Council meeting.

THAT Council receive this report for the execution of a road use agreement as information; THAT Council direct staff to bring forward final By-Laws to the May 20, 2026, Regular meeting of Council to authorize the Mayor and Clerk to enter into a road use agreement with Peter Daniel Cybulski, Daniel Philip Cybulski, Victoria Hannah Cybulski-Blank, Karen Ann Cybulski and Catherine Anne Cybulski, being the registered owners of Part Lot 23 & 24, Concession 14, Geographic Township of Sherwood, now in the Township of Madawaska Valley.

1. THAT Council receives this report for as information; and 2. THAT Council authorizes the Mayor and CAO to enter into a Subdivision Agreement with Combermere Lodge Limited and forwards the By-law as presented, to the May 20th, 2026 Regular Council Meeting for passing.

THAT Council receives this report as information and consideration and; THAT Council direct staff to make the agreed upon changes to the Redlined Discussion Draft as presented in the “Final Draft of the Township of Madawaska Zoning By-law”, dated May 5, 2026 and; THAT Council approve the final revised version of the New Zoning By-law for Council’s consideration at the May 20th, 2026 Regular Council meeting.

THAT the Public Meeting Minutes for April 23rd 2026 be approved as presented.

THAT the Special Council Meeting Minutes for April 27th 2026 be approved as presented.

THAT By-Law 2026-48 Being a By-Law to enact Rules and Regulations for the installation, repair, maintenance and access to Water Meters and related appurtenances including the Billing and Collection of Charges for Page 19 of 34 Council in Committee Minutes May 5, 2026 Water Usage and the Penalties for Offences be read a first, second, and third time, and finally passed this 5th day of May, 2026.

THAT By-Law 2026-49 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Council in Committee Meeting of May 5th, 2026 be read a first, second and third time and finally passed this 5th day of May 2026.

THAT the Council in Committee Meeting adjourn at 2:25pm.