Council in Committee

THAT the Council in Committee Agenda for June 2nd, 2026 be approved Council in Committee Minutes June 2, 2026 as presented.

THAT Council grant approval to the Superintendent of Operations to award Tender MV2026-06 Connecting Link Milling and Asphalt Resurfacing to Bonnechere Excavating Inc (BEI) in the amount of $477,323.56 which includes the non-rebateable 1.76% HST; AND THAT the balance of $112,884.44 budgeted amount be used to complete a portion of Provisional Item 4 Concrete Curb and Gutter identified in the tender for a total project cost of $590,208.00, Page 3 of 21 Council in Committee Minutes June 2, 2026 subject to the requirements of the Tender; AND THAT the expense be applied to 01-5-0814-703013 Budget 2026 Roadway Capital Expenditure Connecting Link.

THAT Council in Committee recommend to Council to approve the staff recommendation to accept the Request for Proposal (RFP) submitted for MV2026-08 Half-Ton Truck by Summers Bros. Ford in the amount of $68,898.36 (HST included) subject to requirements of the RFP; and THAT it be expensed against the Budget 2026 Transportation Equipment Capital Line 01-5-0814-799998 and an additional $2,000 be drawn from the Roads Equipment Reserve to fund this RFP.

THAT Council in Committee recommend to Council to approve the staff recommendation to award the Tender submitted for Tender File #MV2026-09 Crushed Gravel to Bonnechere Excavating Inc. in the amount of $170,918.15 (HST included) subject to requirements of the Tender; and THAT it be expensed against the Budget 2026 Transportation Construction Capital Line #01-5-0814-703013.

THAT Council in Committee recommend to Council to approve the Page 4 of 21 Council in Committee Minutes June 2, 2026 staff recommendation to award the Tender submitted for Tender File #MV2026-10 Hot Mix Pavement to Greenwood Paving (Pembroke) Ltd. in the amount of $809,188.48 (HST included) subject to requirements of the Tender; and THAT it be expensed against the Budget 2026 Transportation Construction Capital Line #01-5-0814-703013.

THAT Council approve the Entrance Application 2026-06 which meets the criteria and intent of By-Law 2014-139, Section 5 in relation for an additional entrance for the purpose of access to front door, residents off of Sand Hill Drive owned by Kelby Gutz and Ashley Faulkner, Sherwood Plan 551 Lot 17, 18 Township Roll #026-010-58120.

THAT Council approve the Ontario Clean Water Agency (OCWA) expenditure requests as presented in the total amount of $5096.45 for work orders 4972326 at 5127345 Barry's Bay WPCP 5979 and work orders 4972327 and 5122280 at Barry's Bay WTP 5972.

THAT Council endorse the staff application to the Community Wildland Fire Protection Planning Communities Grant Program for the creation of Community Wildland Fire Protection Plan and/or Fire Hazard Mapping; and THAT this report be accepted as information.

THAT Council approve the use of the fundraising rate for the event scheduled September 19 2026 at the PJYCC in support of St Francis Valley Healthcare Foundation.

THAT Council approve the use of the fundraising rate for the softball field on July 11 2026.

THAT Council approve the use of the Ballfield Fundraising Tournament Rate for this fundraising tournament scheduled June 13 2026.

THAT Council direct staff to proceed with the lighting upgrades outlined in the attached spreadsheet utilizing Modernization Funding, totaling $22,899.44 (includes HST).

THAT Council awards RFQ 2026-03 LED Lights at PJYCC to Welk Electric (option 1) for a total cost of $18,494.00 +HST, to be expensed against PJYCC capital 01-5-2836-799998.

THAT the Council for Madawaska Valley Township adopts the following resolution, and directs staff to forward the same to the County of Renfrew: That Council in Committee recommends to Council to approve and Page 10 of 21 Council in Committee Minutes June 2, 2026 support a one(1) year extension of draft approval by the County of Renfrew, for property identified as being Part of Lots 27 & 28, Concession 5, Township of Madawaska Valley, for the plan of subdivision known as “Kings Landing, Owner: 2825855 Ontario Ltd., having County File No. 47T-22001.

WHEREAS Seniors’ Month is an annual province-wide celebration; and WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; and WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; and WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; Page 12 of 21 Council in Committee Minutes June 2, 2026 WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Township of Madawaska Valley does hereby proclaim the month of June as “Seniors Month” in the Township of Madawaska Valley

THAT the Regular Council Meeting Minutes for May 20th, 2026 be approved as amended.

THAT the meeting enter In-Camera Session at 1;42p.m. to discuss matters pertaining to "Personal matters about an identifiable individual, including municipal or local board employees" pursuant to the Ontario Municipal Act, S.O. 2001, c.25, Section 239 (2) (b). 1. Approve Closed Meeting Minutes of the Regular Council meeting on May 20th, 2026 2. Reports CAO/Clerk Human Resources Matters (2 Updates, 1 new) 3. Report Chief Fire Official - HR Matters

THAT By-Law 2026-60 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Council in Committee Meeting of June 2nd, 2026 be read a first, second and third time and finally passed this 2nd day of June 2026.

THAT the Council in Committee Meeting adjourn at 2:19p.m