Council in Committee

THAT the Council in Committee Agenda for August 5th, 2026 be approved as amended to receive an update from the Manager of Recreation and Council in Committee Minutes August 5, 2026 Community Services under 11.2

THAT Council in Committee recommend to Council to approve the staff recommendation to award the Tender submitted for Tender File #MV2026-11 Winter Sand to R.J. Selle and Son Ltd. in the amount of $122,266.00 (HST included), subject to the requirements of the Tender; and THAT it be expensed against the Budget 2026 Roadway Materials and Supplies Line 185 Sanding and Salting #01-5-0814-78508.

THAT Council approves the Ontario Clean Water Agency (OCWA) expenditure requests as presented in the total amount of $4,055.51,for work orders 5245777 and 5303471 at Barry's Bay WPCP 5979.

THAT Council approve the use of the fundraising rate for the softball field for the Valley Lakes Fundraising Tournament on August 29 2026.

THAT Council decline to award Request for Proposal 2026-07 PJYCC Sound System due to no bids being received under the budgeted amount and; THAT Council direct staff to reissue an RFP for the upstairs PJYCC Sound System to include AODA requirements.

THAT Council approve the additional spend of $9650 plus tax for grading improvements between the Combermere rink shack and surface, as part of the Combermere Rink rehabilitation project, to be budgeted against Combermere Community Centre Capital.

THAT the Public Meeting Minutes for June 30, 2026 be approved as presented.

THAT the Council in Committee Meeting Minutes for June 30, 2026 be approved as presented.

Being a By-Law to Appoint the Acting Deputy Clerk Rosa Scarcelli as the Deputy Division Registrar, Pursuant to the Vital Statistics Act, R.S.O. 199 effective the passing of this Bylaw and it be read a first, second, and third time and finally passed this 5th day of August 2026.

Approval of the Agenda THAT the meeting enter In-Camera Session at 11:40a.m. to discuss Page 10 of 12 Council in Committee Minutes August 5, 2026 matters pertaining to "Personal matters about an identifiable individual, including municipal or local board employees" ,"(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization", pursuant to the Ontario Municipal Act, S.O. 2001, c.25, Section 239 (2) (b),(i) 1. Approve Closed Meeting Minutes of the Regular Council meeting on June 16th, 2026 2. Report from Superintendent of Operations- Procurement

THAT By-Law 2026-70 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Council in Committee Meeting of August 5, 2026, be read a first, second and third time and finally passed this 5th day of August 2026.