Finance and Administration Committee Meeting

Finance and Administration Committee Meeting Meeting - April 07, 2015 THAT the Finance and Administration Committee Meeting Agenda for Tuesday, April 7, 2015 be approved as presented.

RECOMMENDATION: THAT the Finance and Administration Committee recommend that Council forgive the education portion of future Payment-in- Lieu of taxes levied for the Water and Wastewater Systems.

THAT this meeting break for 10 minutes at 11:11 a.m.

THAT this meeting break for lunch at 12:32 p.m.

THAT this meeting break for 10 minutes at 2:50 p.m.

THAT this meeting recess at 4:00 p.m. and resume at 10:00 a.m. on Tuesday, April 14, 2015 following the Water/Wastewater Committee meeting.

THAT the meeting break for lunch at 12:40 p.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend that Council amend the past policy of transferring equal amounts charged in the Fire and Parks for water usage to revenues in both the Water and Wastewater Budgets to only be applied to the Water System.

RECOMMENDATION: THAT the Finance and Administration Committee recommend that Council contribute up to $500 towards the anticipated repair costs to the elevator at the library.

RECOMMENDATION: THAT the Finance and Administration Committee recommend that Council provide a 1% cost of living increase to Council and staff for 2015.

THAT this meeting recess at 4:20 p.m. and resume at 9:00 a.m. on Tuesday, April 28, 2015.

RECOMMENDATION: THAT the Committee allow Beverley Moore, President of the Lakeshore Tennis Club to approach the table to discuss the operations of the club and their plans as to how they foresee the repayment of the loan amount which was being considered to fund the resurfacing of the courts.

RECOMMENDATION: THAT the First Draft Staff Changes dated April 7, 2015 be approved.

RECOMMENDATION: THAT the First Draft Changes made at the April 12, 2015 meeting be approved.

RECOMMENDATION: THAT the additional Staff Changes (having no taxation impact) made following the April 7, 2015 and April 14, 2015 meetings, as amended, be approved.

RECOMMENDATION: THAT the line item Roads Recovered Expenses be increased from $600 to $3,100.

RECOMMENDATION: THAT the revenues for this program be segregated between the Barry’s Bay and Combermere programs. MOTION

RECOMMENDATION: THAT the Finance Committee recommend that Council approve the engagement of Bruce Beakley, Human Resources Director from the County of Renfrew to assist with the probationary evaluation/performance appraisal and contract processes for the CAO/Clerk.

RECOMMENDATION: THAT $1,025 be added to this line item expense in 2015 (and continue through 2017) to utilize VoterView to ensure that the voter’s list is kept current.

RECOMMENDATION: THAT the Computer Software Support Costs expense be increased from $16,000 to $18,000 to account for the software licensing fees for a new public service request system which will be implemented.

THAT the meeting break for lunch at 11:47 a.m.

RECOMMENDATION: THAT the $15,000 budgeted to be placed in the Sand Dome Reserve be removed from the second draft.

RECOMMENDATION: THAT Wilowski Drive be designated as the 2015 project funded by the Gasoline Tax revenue received.

RECOMMENDATION: THAT the Finance Committee recommend Council approve the borrowing of $174,810 from the Working Reserve to finance the LED Conversion project to be repaid to this reserve over a 10-year period at an interest rate of 1%.

RECOMMENDATION: THAT the Finance Committee allow Bill Schweig an opportunity to address the Committee regarding this matter.

RECOMMENDATION: THAT the Finance Committee recommend Council approve the borrowing of $174,810 from the Working Reserve to be repaid to this reserve over a 10-year period at an interest rate of 0%.

RECOMMENDATION: THAT the Urban Revitalization Expense line be reduced from $10,000 to $5,000.

RECOMMENDATION: THAT the Special Projects line be reduced from $5,000 to $0.

RECOMMENDATION: THAT the Visual Media line be reduced from $1,000 to $0.

THAT this meeting break for a short recess at 2:59 p.m.

RECOMMENDATION: THAT the Canada Day Expense line be increased from $10,000 to $13,000.

RECOMMENDATION: THAT the PJY Equipment Purchase & Other Expense – Ball field Repairs be increased from $0 to $5,000.

RECOMMENDATION: THAT the Paul J Yakabuski Community Centre Capital Expenditure – Parking Lot Paving be reduced from $10,000 to $0.

RECOMMENDATION: THAT the Paul J Yakabuski Community Centre - Capital Expenditure – Lobby Floor Replacement be reduced from $30,000 to $0.

RECOMMENDATION: THAT the Lakeshore Tennis – Capital Expenditure – Court Resurfacing expenditure be

RECOMMENDATION: THAT the Parks – Salaries be reduced from $29,700 to $26,500.

RECOMMENDATION: THAT the Parks – Benefits & E.H.T. be reduced from $4,000 to $3,000.

RECOMMENDATION: THAT a line item entitled Kamaniskeg Lake Roadside Park be added and a $1,500 expenditure for 2015 be incorporated into the budget.

THAT the meeting break for a short recess at 4:11 p.m. to allow staff to calculate the taxation impact of the decisions that had been made to the second draft.

RECOMMENDATION: THAT the Township of Madawaska Valley adopt a tax levy requirement of $3,604,407 and Finance and Administration Committee Meeting Meeting - April 07, 2015 FURTHER THAT staff be directed to proceed with tendering of the large capital projects.