Finance and Administration Committee Meeting

THAT the Finance and Administration Committee Meeting Agenda for Tuesday, May 26, 2015 be approved as amended.

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council approve a 50% reduction to the municipal portion of the 2015 property tax bill for the Royal Canadian Legion.

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council direct staff to prioritize future eligible capital projects and apply for Canada 150 Community Infrastructure Program Funds for the following projects: 1. Lakeshore Drive and Park refurbishment including active transportation path 2. Refurbishment of the Lakeshore Tennis Club 3. Refurbishment of the Madawaska Valley Public Library

RECOMMENDATION: THAT the Finance and Administration Committee recommend that Council direct staff to account for the Firefighters time as In- Kind for the donation to St. John Bosco Catholic School as it was not part of the Fire Department's scheduled training.

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council update Corporate Policy J-01 Service Awards with the following values/awards: Finance and Administration Committee Meeting Meeting - May 26, 2015 Years of Service Service Award Approximate Value 5 years Watch with Municipal logo and a certificate/seal $90.00 10 years $150.00 cash bonus and a certificate/seal $150.00 15 years $200.00 cash bonus and a certificate/seal $200.00 20 years $250.00 cash bonus and a certificate/seal $250.00 25 years $400.00 cash bonus and a certificate/seal $400.00 30 years $500.00 cash bonus and a certificate/seal $500.00 35 years $600.00 cash bonus and a certificate/seal $600.00 40 years $700.00 cash bonus and a certificate/seal $700.00 AND THAT the 30, 35 and 40 years of service will receive a memento in the value of approximately $100 added to the Years of Service Awards, chosen at the discretion of the CAO/Clerk and the Department Head.

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council accept the proposal from Millier Dickinson Blais to complete a Municipal Strategic Plan for the Township of Madawaska Valley, at a cost of $9,500.00 (plus HST), and to start the process as soon as possible.

THAT the Meeting recess at 10:46 a.m.

RECOMMENDATION: THAT the Meeting enter In-Camera Session at 10:59 a.m. to discuss matters pertaining to"the security of the property of the municipality of local board", "personal matters about an identifiable individual, including municipal or local board employees", , Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b). 1. Finance Report - Treasurer/Deputy-Clerk - May 26, 2015 RE: 2014 Vacancy Rebates 2. Finance Report - Treasurer/Deputy-Clerk - May 26, 2015 RE: Outstanding Collections Invoices 3. Finance Report - Treasurer/Deputy-Clerk - May 26, 2015 RE: 2014 Municipal Management Letter 4. Standing Committee Applicants 5. Memo from CAO/Clerk - May 26, 2015 6. By-Law Enforcement Officer Position 7. CAO/Clerk Performance Appraisal

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council approve vacancy rebates for the following properties for the 2014 taxation year: Finance and Administration Committee Meeting Meeting - May 26, 2015 Roll Number Rebate Amount 024-030-27170 573.76 024-035-25200 1,203.04 026-010-11200 1,064.23 026-010-47500 518.23 026-010-51600 279.41 026-010-58725 564.50 026-010-59350 439.57 026-010-61705 1,230.81 026-020-09900 88.54 028-025-26300 586.63 028-025-30200 1,629.93 028-025-57897 1,236.85

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council direct staff to remove the following outstanding invoices from the active Accounts Receivable listing, with the understanding that if and when they are collected they will be accounting for at that time: Invoice No. Amount 985 180.00 990 180.00 991 50.00 992 50.00 993 180.00 1005 105.00 1009 105.00 1019 50.00 1021 180.00 1061 105.00 1209 423.75 1274 30.00

THAT the Meeting adjourn at 3:29 p.m.