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Finance and Administration Committee Meeting
August 25, 2015
What was decided (12 motions)
12 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
THAT the Finance and Administration Committee Meeting Agenda for Tuesday, August 25, 2015 be approved as amended.
Moved by Councillor Peplinski, seconded by Councillor Bromwich
Carried
RECOMMENDATION: That the Finance and Administration Committee recommend Council direct the CAO/Clerk to further discuss the proposed Hours of Work and Overtime Policy with Staff and provide a recommendation to Committee.
Moved by Councillor Archer, seconded by Councillor Peplinski
Carried
RECOMMENDATION: THAT the Finance and Administration Committee recommend Council approve the Bereavement/Compassionate Leave Policy as presented.
Moved by Councillor Bromwich, seconded by Councillor Maika
Carried
RECOMMENDATION: THAT the Finance and Administration Committee recommend Council adopt the Vehicle Accident Prevention and Safety Policy with the changes stated and move to By-Law.
Moved by Councillor Bromwich, seconded by Councillor Archer
Carried
RECOMMENDATION: THAT the Finance and Administration Committee recommend Council approve vacancy rebates for the following properties for the 2014 taxation year: Roll # 028-025-25303 Rebate Amount $569.13
Moved by Councillor Maika, seconded by Coucnillor Peplinski
Carried
RECOMMENDATION: That the Finance and Administration Committee recommend Council approve tendering the roof at the Municipal Office through reserve funding.
Moved by Councillor Maika, seconded by Coucnillor Bromwich
Carried
RECOMMENDATION: THAT the Finance and Administration Committee recommend Council direct the Combermere Recreation Committee Members attend the next Recreation, Heritage, and Culture Committee meeting.
Moved by Councillor Peplinski, seconded by Councillor Archer
Carried
THAT the Meeting recess at 11:20 a.m.
Moved by Councillor Maika, seconded by Councillor Archer
Carried
RECOMMENDATION: THAT the Meeting enter In-Camera Session at 11:41 a.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", Ontario Municipal Act 2011, c.25, s.239 (2)(b). 1. Finance Report - Treasurer-Deputy Clerk - August 25, 2015 RE: Uncollectible Outstanding Invoices 2. Recreation Facility Lease Agreement - August 25, 2015 3. Memorandum - CAO/Clerk - August 25, 2015 RE: Staffing Reorganization Review
Moved by Councillor Archer, seconded by Councillor Maika
Carried
THAT the Meeting return to Open Session at 1:22 p.m.
Moved by Councillor Maika, seconded by Councillor Peplinski
Carried
THAT the Finance and Administration Committee recommend Council direct staff deem the following invoices as uncollectable: Invoice # 705 - $ 22.60 Invoice # 902 - $150.00 Invoice # 907 - $ 22.60 Invoice #1990 -$671.62 Invoice #2360 - $ 8.00
Moved by Councillor Archer, seconded by Councillor Maika
Carried
Finance and Administration Committee Meeting Meeting - August 25, 2015 THAT the Meeting adjourn at 1:23 p.m.
Moved by Councillor Maika, seconded by Councillor Acher