Finance and Administration Committee Meeting

THAT the Finance and Administration Committee Agenda for Monday, November 23, 2015 be approved as amended.

THAT the meeting recess at 8:44 p.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council: i) THAT the 2015 amount budgeted to be transferred from Reserves be reduced from $860,099 to $811,661 comprising of adjustments to following reserve allocations: Budget Amended Reduction Amount Amount Working Reserve 199,340 193,340 6,000 Computer Reserve 6,500 5,800 700 Building Renovation/Replacement 12,000 8,750 3,250 Reserve Fire Equipment Reserve 49,538 42,448 7,090 Waste Management Equipment 60,000 37,300 22,700 Reserve Library Reserve 2,398 0 2,398 Visitor & Arts Reserve 5,300 0 5,300 Parks/Playground Reserve 1,000 0 1,000 336,076 287,638 48,438 ii) THAT the 2015 amount budgeted to be transferred into Reserves be increased in the following budgets: a. In the General Administration Budget Finance and Administration Committee Meeting - November 23, 2015 i) $2,500 into the Working Fund Reserve b. Fire Protection Services Budget i) $5,000 into the Fire Equipment Reserve c. In the Library Services Budget i) $3,500 into the Library Reserve d. In the Visitor & Arts Centre Budget i) $2,000 into the Visitor & Arts Reserve e. Lakeshore Tennis Budget) i) $24,990.02 into the Lakeshore Tennis Reserve

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that staff and volunteer firefighters receive a 2015 Christmas bonus payment in the amount of $75.

THAT the Meeting enter In-Camera Session at 9:26 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees"; Ontario Municipal Act 2011, c.25, s.239 (2)(b). 1. Finance Report - Treasurer/Deputy Clerk - November 23, 2015 - In- Camera RE: Ontario Home Renewal Program 2. Finance Report - Treasurer/Deputy Clerk - November 23, 2015 - In- Camera Finance and Administration Committee Meeting - November 23, 2015 RE: Uncollectible Outstanding Invoice 3. Concession 5 Spraying - Incident Update - CAO/Clerk 4. Human Resource Update - CAO/Clerk RE: Organizational Review

THAT the Meeting return to Open Session at 10:16 p.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council direct staff to deem Ontario Home Renewal Loan #111 as uncollectible due to financial hardship and request the Ministry of Municipal Affairs and Housing to forgive the amount of $1787.00 principal plus accumulated interest.

RECOMMENDATION: THAT the Finance and Administration Committee recommend Council direct Staff to remove Invoice # 3104 in the amount of $1,934.92 from the active Accounts Receivable.

THAT the Meeting adjourn at 10:19 p.m.