Finance and Administration Committee Meeting

THAT the Finance and Administration Committee Meeting Agenda for Tuesday, March 1, 2016 be approved as presented.

RECOMMENDATION: THAT the Finance & Administration Committee recommend that $37,449 received under the Ontario Community Infrastructure Fund (OCIF) be designating towards offsetting the costs of resurfacing Perrier Road.

Finance and Administration Committee Meeting - March 01, 2016 RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item GG – Administration Expense on the Draft 2016 Municipal Budget be reduced from $15,000 to $11,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item GG – Legal Costs on the Draft 2016 Municipal Budget be reduced from $15,000 to $12,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item GG – Computer Supplies on the Draft 2016 Municipal Budget be increased from $3,500 to $6,500.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item GG – Taxes Cancelled on the Draft 2016 Municipal Budget be increased from $12,000 to $24,500.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item GG – Equipment Purchase & Other Expense - Architectural Plans (Municipal Office) on the Draft 2016 Municipal Budget be reduced from $10,000 to $5,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item GG - Equipment Purchase & Other Expense – Financial Plan on the Draft 2016 Municipal Budget be reduced from $20,000 to $10,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item GG – Equipment Purchase & Other Expense – Finance and Administration Committee Meeting - March 01, 2016 Financial Plan on the Draft 2016 Municipal Budget be funded by an additional $10,000 being

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item GG – Capital Reserve –Computer Upgrade Reserve on the Draft 2016 Municipal Budget be a reduced from $20,000 to $10,000.

THAT the Meeting recess at 10:55 a.m.

THAT the Meeting recess at 11:55 p.m. for lunch.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item Roadway – Vehicle Expense totals in the Draft 2016 Municipal Budget be adjusted from $340,100 to $330,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that $100,000 for Wilowski Drive and $23,000 for Old Barry’s Bay Road be designated as the projects to be funded by the Federal Gasoline Tax for 2016.

THAT the Meeting recess at 2:17 p.m.

Finance and Administration Committee Meeting - March 01, 2016 RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item Waste Disposal – Equipment Purchase & Other Expense – Multi-Municipal Centre of Excellence on the Draft 2016 Municipal Budget be funded by $4,000 being

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item Curbside Pickup – Administration Expenses in the Draft 2016 Curbside Pickup Budget be increased from $1,885 to $1,900.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Item Curbside Pickup – Surplus/Deficit Transfer in the Draft 2016 Curbside Pickup Budget be decreased from $25,640 to $14,108.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that they accept the 2016 Transfer Station and Curbside Pickup Budgets as amended, collecting $93,522.00 for transfer station and $219,215.00 for curbside, through the area rate

THAT the Meeting recess at 3:16 p.m. and resume at 9:00 a.m.Thursday, March 3, 2016.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Roadway – Yard 2 Shop Maintenance & Expense on the Draft 2016 Municipal Budget be increased from $3,500 to $7,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Economic Development – Equipment Purchase & Other Expense – Business Breakfast Seminars on the Draft 2016 Municipal Budget be reduced from $4,000 to $3,000 and the $4,000 expenditure in Line Item Visitor & Arts – Tourism Initiatives – Local Tourism, Conference/Customer Service Training(Bistro) be moved from this line item Finance and Administration Committee Meeting - March 01, 2016 and added to the Economic Development – Equipment Purchase & Other Expense – Business Breakfast Seminar.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Economic Development – Advertising & Promotion Expense on the Draft 2016 Municipal Budget be reduced from $10,000 to $8,500 and that Line Item Visitor & Arts – Advertising Costs be increased from $500 to $2,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Economic Development – Highway Banner Expense on the Draft 2016 Municipal Budget be reduced from $1,000 to $600.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Economic Development – Capital Reserve – Property Acquisition/Development Reserve on the Draft 2016 Municipal Budget be reduced from $5,000 to $2,500.

THAT the Meeting recess at 10:34 a.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item P/R – Mileage on the Draft 2016 Municipal Budget be reduced from $1,500 to $1,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item P/R – Postage & Courier Costs on the Draft 2016 Municipal Budget be reduced from $500 to $250, P/R – Printing, Finance and Administration Committee Meeting - March 01, 2016 Advertising & Office Supplies be reduced from $500 to $250 and P/R – Telephone be reduced from $750 to $200.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Mad Valley – Community Christmas Party Expense on the Draft 2016 Municipal Budget be reduced from $10,500 to $9,500 and Mad Valley – Community Christmas Party Receipts be increased from $9,000 to $9,500.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Mad Valley – Triathlon on the Draft 2016 Municipal Budget be removed from the budget reducing this expense from $1,000 to nil.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that a Canada Day 150 Reserve be established and $5,000 be placed into this reserve.

THAT the meeting recess for lunch at 11:55 a.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item PJY – Capital Expense – Paint Roof on the Draft 2016 Municipal Budget be reduced from $70,000 to nil (resulting in eliminating the transfer of $50,000 from the Paul J Yakabuski Community Centre Reserve to offset this cost) and PJY – Capital Reserve – Paul J Yakabuski Community Centre Reserve be increased from $10,000 to $20,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item PJY – Capital Expense – Parking Lot Paving on the Draft 2016 Municipal Budget be removed from the budget reducing this expense from $15,000 to nil.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Comb. Comm. Centre – Equipment & Other Purchase – Energy Assessment on the Draft 2016 Municipal Budget be decreased from $4,040 to nil (resulting in the reduction of the Ontario – Recreation Grant Revenue of $840) and Comb. Comm. Centre – Capital Reserve – Combermere Community Centre Reserve be increased from $3,000 to $5,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Visitor & Arts – Advertising Costs on the Draft 2016 Municipal Budget be decreased from $2,000 to $1,500.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Visitor & Arts – Mileage on the Draft 2016 Municipal Budget be decreased from $900 to $500, Economic Development – Mileage be increased from $300 to $500 and Visitor & Arts – Mileage be decreased from $500 to $300.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Visitor & Arts – Equipment Purchase & Other Purchases – Facility Projects - Energy Audit on the Draft 2016 Municipal Budget be decreased from $3,040 to nil (resulting in the reduction of the Ontario – Recreation Grant Revenue of $370).

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Visitor & Arts Revenue – Visitor & Arts Event Revenue be increased from $2,500 to $3,500.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Visitor & Arts – Equipment Purchase & Other Purchases – Events & Festivals – Taste of the Valley on the Draft 2016 Municipal Budget be reduced from $3,000 to 2,700.

THAT the Meeting recess at 3:00 p.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Parks – Capital Expenditure – Improvements to Lakeshore Park on the Draft 2016 Municipal Budget be reduced from $50,000 to $10,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Parks – Capital Expenditure – Improvements to Lakeshore Part on the Draft 2016 Municipal Budget be reduced from $50,000 to $25,000.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Parks – Capital Expenditure – Roof – Wooden Water Tower on the Draft 2016 Municipal Budget be reduced from $10,000 to $5,000. Finance and Administration Committee Meeting - March 01, 2016

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that Line Item Parks – Trail Expense on the Draft 2016 Municipal Budget be reduced from $10,000 to $7,500.

THAT the Meeting recess at 3:40 p.m. to resume at 9:00 a.m. Thursday, March 10, 2016.

RECOMMENDATION: THAT the Finance and Administration Committee recommend that Line Item Roadway Capital Reserve – Roads Construction Reserve on the 2nd draft of the 2016 Municipal Budget be increased by $32,848 to achieve a levy requirement equal to the amount raised in the 2015 budget.

THAT the Meeting recess at 11:20 a.m.

RECOMMENDATION: THAT the Finance & Administration Committee recommend to Council the adoption of the 2nd draft of the 2016 Municipal Budget as presented with a levy requirement of $3,571,559.

RECOMMENDATION: THAT the Finance & Administration Committee recommend to Council the adoption of the adjusted 2nd draft of the 2016 Municipal Budget with a levy requirement of $3,604,407.

RECOMMENDATION: THAT the Finance & Administration Committee recommend Council direct staff to proceed with the tendering of larger projects within the 2016 Municipal Budget.

RECOMMENDATION: THAT the Finance & Administration Committee request Council direct that all 2015 expenditures relating to Visitor & Arts, Railway Museum and South of 60, particularly the mileage expense to Renfrew be brought to the next Finance & Administration Committee for detailed review.

RECOMMENDATION: THAT the Finance & Administration Committee request Council direct staff account for all surplus/deficit funds being held on the Reserve Schedule.

THAT the Meeting adjourn at 12:30 p.m.