Finance and Administration Committee Meeting

THAT the Finance and Administration Committee Meeting Agenda for Wednesday, September 21, 2016 be approved as amended.

RECOMMENDATION: THAT the Finance and Administration Committee recommend that Council modify the normal hours of business (General Administration Office) - policy E-01 - to accommodate the 2016 Christmas and New Year's holidays, by closing the offices at 4 p.m. on December 23, 2016, and December 26-30, 2016 inclusively; AND THAT the Township of Madawaska Valley modify the normal hours of operation of the Landfill and Transfer Station Sites and Curbside Pickup Services to accommodate the 2016 Christmas and New Year's holidays.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that staff be directed to begin the process of contacting the bidders for the Long Range Financial Plan Request for Proposals (MV- 2016-12) to make a presentation to Council at the nearest opportunity, AND THAT their presentations are provided to Council for review prior to the presentation.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that the Procurement Policy update is

THAT the Meeting recess at 10:19 a.m.

THAT The Meeting recess at 11:56 a.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that a Lipusz Twinning Committee is formed with Councillor Peplinski as acting Chairperson; AND THAT a list of interested volunteers that are in support of local culture and heritage is forwarded for Council approval. Amended Regular Council Meeting October 3, 2016.

RECOMMENDATION: THATthe Finance and Administration Committee recommend to Council that the unrealized revenues incurred by the Madawaska Valley Friendship Club and the Palmer Rapids and Area Lion's Club are tracked and recorded through the Donation Expense Account.

THAT the Meeting enter In-Camera Session at 2:26 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees"; Ontario Municipal Act 2011, c.25, s.239 (2)(b). 1. Duties of the Chief Building Official (verbal)

THAT the Meeting return to Open Session at 2:47 p.m.

THAT the Meeting adjourn at 2:47 p.m.