Finance and Administration Committee Meeting

THAT the Finance and Administration Committee Meeting Agenda for January 29, 2018 be approved as presented.

THAT the Meeting enter In-Camera Session at 10:10 a.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e). 1. Legal Issue - Paul J. Yakabuski Community Centre Rental

THAT the Meeting return to Open Session at 11:10 a.m.

THAT the Meeting recess at 11:13 a.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to renew the Parks and Recreation Ontario (PRO) membership invoice in the amount of $1162.77 (incl. HST).

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to move the Capital Request MP2018-01 and 5 new laptops to budget for further deliberation.

THAT the Meeting recess at 12:08 p.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that the Acting Interim Treasurer circulate the County of Renfrew communication on the proposed elimination of the 2018 vacancy rebate to the 2016 and 2017 former recipients and applicants and the BIA (Business In Action) group.

Finance and Administration Committee Meeting - January 29, 2018 RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that the standard commission of 25% will be retained on the consignment items at The Railway Station.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to issue payment to Valley Web Studio for Invoice 159 for the website domain registration and website hosting AND THAT 30 days' notice is provided to cancel the domain registration and website hosting at the end of the current term; AND THAT the noted website domains are incorporated into the Township of Madawaska Valley Website.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to discontinue the development charges retroactive to January 1, 2018; AND THAT any development charges applied in 2018 are reimbursed; AND THAT By-Law 2017-38 be repealed as of January 1, 2018.

THAT the Meeting recess at 2:46 p.m.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to approve the amended Recreation and Community Development Coordinator job description; AND THAT the amended job description be re-scored by the County of Renfrew AND THAT the amended Recreation and Community Development Coordinator position be advertised immediately with salary to be determined, based on a six month contract.

Finance and Administration Committee Meeting - January 29, 2018 RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to direct the CAO/Clerk to investigate the impact of changing the reporting structure proposed in the draft organizational chart that was presented.

THAT the Meeting adjourn at 3:20 p.m.