Finance and Administration Committee Meeting

THAT the Finance and Administration Committee Meeting Agenda for Monday, March 26, 2018 be approved as amended.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that the 2018 Capital Project Budget to replace the Finance and Administration Committee Meeting - March 26, 2018 photocopier in the Planning, Development and Licencing Department be included in the Finance and Administration Committee's 2018 Budget deliberations.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to not renew the contract for Yellow Pages Advertising at the Paul J. Yakabuski Community Centre and The Railway Station.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that staff provide a report identifying any expenses for services provided to the BIA in 2017, including in-kind donations, flower watering and bookkeeping.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to direct staff to investigate options for hanging baskets at the Railway Station and whether there are existing baskets that can be utilized.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to forward the request for trail work funding from the Peterson Pathfinders Snowmobile Club for trail work funding to the Finance and Administration Committee's 2018 Budget deliberations.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to renew the Graphic Design Services Contract Renewal By-Law 2017-39 for a one year term, at the contract price of $45 per hour, and that the services will be used for Municipal business only.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to direct staff to provide an accounting of costs for staff time and materials typically required for in-kind donations.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to amend Donation Policy - By-Law 2016-97 to include the following intakes: January to April; May to August; September to December, with donation requests being due 30 days before the beginning of the intake.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council that picnic tables, garbage containers and barricades (including staff time for set-up) are provided to the BIA for the annual Bay Day Event on Saturday, May 19, 2018; AND THAT the Railway Station is open for the day of the event; AND THAT the street closure request is sent to By-Law for an upcoming Council Meeting.

RECOMMENDATION: THAT the Finance and Administration Committee recommend to Council to accept the following estimated funding allocation of the Ontario Main Street Revitalization Initiative: Wilno $6,800.00 Combermere $13,600.00 Barry's Bay $20,400.00

THAT the Meeting enter In-Camera Session at 3:51 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b) 1. Report - Mayor Love - March 26, 2018 RE: Employee Incident/Accident Report 2. Report - Operations Manager - March 26, 2018 RE: Grievance 3. Combermere Facilities Coordinator Position RE: Applicants 4. Organizational Structure 5. Automatic Aid Agreement

THAT the Meeting return to Open Session at 5:34 p.m.

THAT the Meeting adjourn at 5:36 p.m.