Regular Council

THAT the Regular Council Meeting Agenda for December 2, 2013 be approved as presented.

THAT the Regular Council Meeting Minutes of November 18, 2013 be approved as presented.

THAT the Joint and Health and Safety Committee Meeting Minutes of October 2, 2013 be accepted as presented.

THAT the Water, Wastewater, Waste Management Committee Meeting of November 20, 2013 be approved with the following recommendations: 1. THAT the Water, Wastewater, Waste Management Committee recommend Council approve the recommendations from the Regular Council Meeting of July 15, 2013 in regards to the water/wastewater budgetary line items be effective for the 2013 budget year. 2. THAT the Water, Wastewater, Waste Management Committee recommend that Council approve a professional is retained to provide a Letter of Intent/Interest to potential contractors in regards to the Water and Wastewater Treatment Plant Operations and Maintenance Contract and if needed to proceed to the tender stage.

Regular Council - December 02, 2013 THAT the Roads, Property and Planning Committee Meeting Minutes of November 21, 2013 be approved as presented with the following recommendations: 1. THAT the Roads, Property and Planning Committee recommend Council approve Severance Application File Number B115/13, as applied for, for the purposes of a right-of-way, subject to the acquisition of a drainage easement by the municipality. 2. THAT the Roads, Property and Planning Committee recommend Council approve Severance Application File Number B131/13 as applied for, as a lot addition to an existing rural residential property. 3. THAT the Roads, Property and Planning Committee recommend that Council provide consent to Schedule "C", Consent to Sale of Shoreline Road Allowance and/or Road Allowance for the applicants Philip Noel Roe and Maureen Frances Roe. 4. THAT the Roads, Property and Planning Committee recommend Council approve the Facility Maintenance Agreement between the Township of Madawaska Valley Public Library Board and the Township of Madawaska Valley as presented.

THAT By-Law 2013-87 Being a By-Law to provide for the closing and stopping up of part of an original allowance for road along the shore of Wadsworth Lake in front of Lot 20, Concession 11, in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 2nd day of December 2013.

THAT By-Law 2013-90 Regular Council - December 02, 2013 Being a By-law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Wadsworth Lake in front of Lot 21, Concession 13 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 2nd day of December 2013.

RECOMMENDATION: THAT By-Law 2013-99 Being a By-Law of the Corporation of the Township of Madawaska Valley to authorize the borrowing upon amortizing debentures in the principal amount of $572,000.00 towards the cost of the upgrades to the sewage treatment plant be given first and second reading this 2nd day of December 2013.

THAT By-Law 2013-99 Being a By-Law of the Corporation of the Township of Madawaska Valley to authorize the borrowing upon amortizing debentures in the principal amount of $572,000.00 towards the cost of the upgrades to the sewage treatment plant be given third and final reading this 2nd day of December 2013.

THAT By-Law 2013-100 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Trout Lake in front of Lot 34, Concession 6 in the geographic Township of Sherwood in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 2nd day of December 2013.

THAT By-Law 2013-101 Being a By-Law to accept a transfer for road purposes and to authorize the execution of a Development Agreement be given first and second reading this 2nd day of December 2013.

THAT By-Law 2013-101 Being a By-Law to accept a transfer for road purposes and to authorize the execution of a Development Agreement be given third and final reading this 2nd day of December 2013.

THAT Council support the resolution from The Corporation of the Township of Seguin: WHEREAS, the Ontario Provincial Police are proposing a new billing model for charging municipalities for policing services, starting in 2015; AND WHEREAS, the current billing model is deployment model, in which cost recovery is based on percentage of detachment workload, actual detachment staffing levels, wages and benefits, and a cost recovery component for other expenditures, which model has been in place for over 15 years; AND WHEREAS, the new methodology would charge each municipality a flat $260 per household fee for the base costs related to providing police services, plus a variable charge for each call for service in that municipality. The rationale for this is that there is a base fixed costs for providing police services that must be borne by all participating municipalities, regardless of the number Regular Council - December 02, 2013 of calls for service that the OPP responds to in each municipality. The OPP have advised that 73% of their costs are fixed (i.e. base costs) and 27% are variable; AND WHEREAS, the actual specifics of the cost for the calls for service have not been released or calculated, the OPP has estimated that the average cost per household in Ontario for policing services, including both the base cost and the calls for service, would be approximately $369; AND WHEREAS, this model would see the OPP costs for West Parry Sound municipalities increase from $3,412,189

THAT Council approve a $75.00 Christmas Bonus to employees and volunteer fire fighters.

Regular Council - December 02, 2013 THAT the Township of Madawaska Valley takes the stance that closing rural elementary schools will cause adverse ripple effects on the displacement of children from the community schools they attend; AND THAT such closures could impact future economic and community development within the regional area; AND THAT the Township of Madawaska Valley appeal to the Ministry of Education to seriously consider the negative effects that the closing of any schools will have on the community that they are located in prior to making any final decision; AND THAT the Township of Madawaska Valley circulate this resolution to the Renfrew County Catholic District School Board, Elected Trustees, Ministry of Education, John Yakabuski, M.P.P. and all municipalities in the County of Renfrew to canvas for support to stop rural elementary school closures in communities.

THAT Council will be prepared to proceed voluntarily to comply with off-site testing provided that the Ministry of Environment clarify exactly what parameters this testing would involve including the testing site locations.

THAT the Meeting enter In-Camera Session at 8:17 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board"; "litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e). Regular Council - December 02, 2013 1. Water Wastewater, Waste Management Committee Meeting Minutes - In- Camera - November 20, 2013 "litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(e). 2. Chief Administrative Officer Interviews - Mayor Shulist "personal matters about an identifiable individual, including municipal or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b). 3. Chief Administrative Officer Professional Recruitment Services Overview - Councillor Neuman "personal matters about an identifiable individual, including municipal or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b).

THAT the Meeting returned to open session 9:23 p.m.

THAT the Human Resource Committee recommend Council initially post the Chief Administrative Officer position internally as per the Human Resource Policy (A5), if a successful candidate is not hired, refer back to the candidates from the 2011 competition and if unsuccessful, then publicly advertise the position and if a successful candidate is not hired through this source, obtain the services of a consulting firm.

THAT By-Law 2013-102 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 2, 2013 be given first and second reading this 2nd day of December 2013.

THAT By-Law 2013-102 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 2, 2013 be given third and final reading this 2nd day of December 2013.

THAT the Meeting adjourn at 9:26 p.m.