Regular Council

THAT the Regular Council Meeting Agenda for December 16, 2013 be approved as presented.

THAT the Regular Council Meeting Minutes of December 2, 2013 be approved as presented.

THAT the Minutes of the Township of Madawaska Valley Public Library Board Meeting of October 30, 2013 be accepted as received.

THAT the Fire Committee Meeting Minutes of November 26, 2013 be approved as presented with the following recommendations: 1. THAT the Fire Committee recommend Council approve the proceeds from the 2013 CO Blitz event be placed into the Fire Equipment Reserve and earmarked for Extrication Purposes. 2. THAT the Fire Committee recommend Council approve up to five Fire Fighters attend the North Eastern Educational Conference in North Bay in 2014.

THAT the Recreation, Heritage and Community Economic Development Committee Meeting Minutes of November 28, 2013 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Community Economic Development Committee recommend Council approve the elevator lift system as the accessibility option for the Combermere Community Centre; AND THAT staff proceeds with obtaining engineer drawings for the elevator lift system; AND THAT grants be investigated for the purposes of supporting the accessibility project at the Combermere Community Centre. 2. THAT the Recreation, Heritage and Community Economic Development Committee recommend Council allow the Caboose Committee to access the $6000 with the understanding that this will be the limit of funding the Township of Madawaska Valley will put forward for the completion of the caboose. 3. THAT the Recreation, Heritage and Community Economic Development Committee recommend Council approve the Application for Donation for the Greening Main Street as presented. 4. THAT the Recreation, Heritage and Community Economic Development Committee recommend Council approve Councillor Bromwich replace Regular Council - December 16, 2013 Councillor Neuman as the Council representative on the Combermere Recreation Committee.

THAT the Recreation, Heritage and Community Economic Development Committee Meeting Minutes of December 10, 2013 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Community Economic Development Committee recommend Council approve the donation request by the Barry's Bay Figure Eights as presented (for the 2013/14 season only). 2.THAT the Recreation, Heritage and Community Economic Development Committee recommend Council approve proceeding with hosting a four day, Ontario Sailing BOOM Program in August 2014 by providing the upfront funding to secure the program with registration fees being set to offset the cost of the program; (amended December 16, 2013, Regular Council Meeting) AND THAT Staff proceed with advertising for the Ontario Sailing BOOM Program camp. 3. THAT the Recreation, Heritage and Community Economic Development Committee recommend Council establish the Cost of Living rate for the 2014 year at 0.9%; AND THAT the Schedule of Fees relating to the Township of Madawaska Valley Community Centre's be adopted as presented. 4. THAT the Recreation, Heritage and Community Economic Development Committee recommend Council proceed with the Timberfest within the budget limits as presented.

THAT the Roads, Property and Planning Committee Meeting Minutes of December 11, 2013 be approved as presented with the following recommendations: 1. THAT the Roads, Property and Planning Committee recommend Council approve Severance Applications File Numbers B97/13(1), B98/13(2) and B93/13(3), be approved as applied for, as seasonal residential building lots, subject to the following: Regular Council - December 16, 2013 i) Requirement of re-zoning of the lots to be severed from Rural to Limited Service Residential; including a provision be incorporated "that the vegetative buffer within the 30 metre water setback shall be maintained". ii) Determination of the proposed right-of-way in relation to Babinski Road and the possibility of a road widening and dedication of Babinski Road. 2. THAT the Roads, Property and Planning Committee recommend Council approve the Draft Agreement with Trevor Lidtkie as presented.

THAT the Water, Wastewater, Waste Management Committee Meeting Minutes of December 12, 2013 be approved as presented with the following recommendation: 1. THAT the Water, Wastewater, Waste Management Committee recommend Council accept the Public Liaison Committee Meeting Minutes of September 3, 2013.

THAT By-Law 2013-103 Being a By-Law to provide for the naming and renaming of the highways, streets, roads and private roads within the Township of Madawaska Valley be given first and second reading this 16th day of December 2013.

THAT By-Law 2013-103 Being a By-Law to provide for the naming and renaming of the highways, streets, roads and private roads within the Township of Madawaska Valley be given third and final reading this 16th day of December 2013.

RECOMMENDATION: THAT By-Law 2013-104 Being a By-Law to enter into an Automatic Aid Agreement with The Municipal Corporation of The Township of Killaloe, Hagarty and Richards be given first and second reading this 16th day of December 2013.

THAT By-Law 2013-104 Being a By-Law to enter into an Automatic Aid Agreement with The Municipal Corporation of The Township of Killaloe, Hagarty and Richards be given third and final reading this 16th day of December 2013.

THAT By-Law 2013-105 Being a By-Law to establish a Memo of Understanding with respect to Facility Maintenance of the Township of Madawaska Valley Public Library be given first and second reading this 16th day of December 2013.

THAT By-Law 2013-105 Being a By-Law to establish a Memo of Understanding with respect to Facility Maintenance of the Township of Madawaska Valley Public Library be given third and final reading this 16th day of December 2013.

THAT By-Law 2013-106 Being a By-Law to appoint a member of Council to act in the place of the Head of Council when the Head of Council is absent or refuses to act or if the office is vacant be given first and second reading this 16th day of December 2013.

THAT By-Law 2013-106 Being a By-Law to appoint a member of Council to act in the place of the Head of Council when the Head of Council is absent or refuses to act or if the office is vacant be given third and final reading this 16th day of December 2013.

THAT By-Law 2013-107 Being a By-Law to authorize the entering into and the execution of an Agreement with Ontario Clean Water Agency with respect to the Operational Plan for the Barry's Bay Drinking Water System be given first and second reading this 16th day of December 2013.

THAT By-Law 2013-107 Being a By-Law to authorize the entering into and the execution of an Agreement with Ontario Clean Water Agency with respect to the Operational Plan for the Barry's Bay Drinking Water System be given third and final reading this 16th day of December 2013.

WHEREAS the Aggregate Resources Act controls and regulates aggregate operations on Crown and private lands; AND WHEREAS the Act provides that every licensee or holder of an aggregate permit shall pay an annual fee to local municipalities; Regular Council - December 16, 2013 AND WHEREAS peat-moss extractors are not subjected to annual fees; AND WHEREAS in the Act, the word "earth" does not include topsoil and peat moss; AND WHEREAS municipalities must ensure the protection of the road network as heavy trucks carrying peat moss contribute to the deterioration of roads and infrastructures; BE IT RESOLVED that The Township of Madawaska Valley support the Township of Prescott and Russell with their petition to the Ministry of Natural Resources to amend the Aggregate Resources Act to ensure that peat- moss extractors are subject to the same criteria as other aggregate extractors.

THAT Council declare April 2, 2014 World Autism Day.

THAT the Meeting enter In-Camera Session at 7:34 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board"; "litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e). 1. Regular Council Meeting Minutes - In-Camera - December 2, 2013 Regular Council - December 16, 2013 "personal matters about an identifiable individual, including municipal or local board"; "litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e). 2. Letter from Councillor Neuman - December 5, 2013 RE: Chief Administrative Officer (CAO) "personal matters about an identifiable individual, including municipal or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b). 3. Chief Administrative Officer (CAO) - Mayor Shulist "personal matters about an identifiable individual, including municipal or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b).

THAT the Meeting return to Open Session at 8:09 p.m. Mayor Shulist informed that the In-Camera Minutes were approved as presented, and Council will continue with the Chief Administrative Officer recruitment process.

THAT By-Law 2013-108 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 16th, 2013 be given first and second reading this 16th day of December 2013.

THAT By-Law 2013-108 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 16th, 2013 be given third and final reading this 16th day of December 2013.

THAT the Meeting adjourn at 8:12 p.m.