Regular Council

THAT the Regular Council Meeting Agenda for Monday, December 15, 2014 be approved as amended adding the Council Approval Report for November 1-30, 2014 as Item 12.1 and a Proposed Sale of Municipal Property as Item 16(5).

THAT the Regular Council Meeting Minutes of December 1, 2014 be approved as presented.

THAT Council defer the following recommendation to a Finance and Administration Committee Meeting: (13) THAT the Finance and Administration Committee recommend Council approve a 2% cost of living adjustment to the wage grid, effective January 1, 2015 and update the by-law and schedule accordingly.

THAT Council defer the following recommendation to a Finance and Administration Committee Meeting: (19.) THAT the Finance and Administration Committee recommend Council update the Code of Conduct By-Law to include the above noted paragraph noting Compliance with the Code of Conduct.

THAT Council defer the following recommendation to a Finance and Administration Committee Meeting: (21.) THAT the Finance and Administration Committee recommend Council continue to recite the Lord's Prayer prior to the Council Meeting as well as commence the meeting with the singing of O'Canada.

THAT the Finance and Administration Committee Meeting Minutes of December 8, 2014 be approved as presented with the following recommendations/amendments: 1. THAT the Finance and Administration Committee recommend Council receive the 2014 Budget to Actual to Date Comparisons Report as information. 2. THAT the Finance and Administration Committee recommend Council receive the Financial Administration Report as information. 3. THAT the Finance and Administration Committee recommend Council receive the Municipal Auditors Report as information. 4. THAT the Finance and Administration Committee recommend Council receive the Financial Indicator Review as information. 5. THAT the Finance and Administration Committee recommend Council receive the O.P.P. Costing Reconciliation - January - June 2014 as information. 6. THAT the Finance and Administration Committee recommend Council approve the 2014 Tax Reductions provided in the amount of $37,453.56. 7. THAT the Finance and Administration Committee recommend Council receive the Ontario Municipal Partnership Fund as information. 8. THAT the Finance and Administration Committee recommend Council accept the Ontario Community Infrastructure Fund - Formula-Based Funding and instruct staff to prepare the necessary by-law to enter into the required OCIF- Formula Contribution Agreement. 9. THAT the Finance and Administration Committee recommend Council approve an advance of the 2015 operating grant in the amount of $18,500 be provided to the Mada

THAT the Development and Property Committee Meeting Minutes of December 8, 2014 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend Council accept the Business Improvement Area for Downtown Barry's Bay; AND THAT Staff is directed to send the Business Improvement Area letter to businesses and commercial property owners in the designated boundary area for the 60 day comment period; AND THAT Staff is directed to report back on the results of the Business Improvement Area at the March 2015 or earlier as required to the Development and Property Committee. Regular Council - December 15, 2014 2. THAT the Development and Planning Committee recommend Council accept the Planning and Licencing Report as information. 3. THAT the Development and Property Committee recommend Council accept the Economic Development Division Report as information. 4. THAT the Development and Property Committee recommend Council accept the Administration Report on Municipal Property as information.

THAT the Operations Committee Meeting Minutes of December 8, 2014 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend that Council receive the report on the Connecting Link as information. 2. THAT the Operations Committee recommend Council register Shalla Street in the Municipality's interest as it has been maintained by the Township for numerous years and is currently privately owned by Aloysisus A. Smaglinski. 3. THAT the Operation Committee recommend Council receive the 5 Year Capital Roads Plan as information. 4. THAT the Operation Committee recommend that Council decommission the dug well on the unopened road allowance located between Concession 6 and 7 (Lot 24), Sherwood, by a licenced well contractor in the Spring of 2015. 5. THAT the Operation Committee recommend that Council approve the changes to By-Law 2007-58 and bring back the amendments to Council at a future date. 6. THAT the Operation Committee recommend that Council receive the Request for Proposal MV-2014-11 - Supply of Clear Diesel, Dyed Diesel and Gasoline as information for enactment of a By-Law at a later date for the successful proponent. 7. THAT the Operation Committee recommend that Council receive the Update, Streetlights and Conversion to LED as information. 8. THAT the Operations Committee recommend Council defer the closure plan for Paugh Lake Waste Site until such time as the Township conducts its own evaluation of how much cover material is on

THAT the Water and Wastewater Committee Meeting Minutes of December 8, 2014 be approved as presented with the following recommendations: 1. THAT the Water and Wastewater Committee accept the Ontario Clean Water Agency Cost Plus Variance Report and the Ministry of Environment Inspection Report as presented.

THAT the Madawaska Valley Public Library Minutes for October 29, 2014 are accepted as presented.

THAT By-Law 2014-135 Being a By-Law to appoint members of Council to act in the place of the Head of Council when the Head of Council is absent or refuses to act or if the office is vacant is given first and second reading this 15th day of December 2014.

THAT By-Law 2014-135 Being a By-Law to appoint members of Council to act in the place of the Head of Council when the Head of Council is absent or refuses to act or if the office is vacant is given third and final reading this 15th day of December 2014.

THAT By-Law 2014-136 Regular Council - December 15, 2014 Being a By-Law to appoint a member of Council to act in the place of the Head of Council when the Head of Council is absent or refuses to act or if the office is vacant be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-136 Being a By-Law to appoint a member of Council to act in the place of the Head of Council when the Head of Council is absent or refuses to act or if the office is vacant be given third and final reading this 15th day of December 2014.

THAT By-Law 2014-137 Being a By-Law to provide for the closing and stopping up of part of an original allowance for road along the shore of Wolfe Lake in front of Lot 110, Range "B" North in the geographic Township of Jones, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-138 Being a By-Law to establish a Code of Conduct for members of the Municipal Council for the Municipal Corporation of the Township of Madawaska Valley be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-139 Being a By-Law for the purpose of regulating the installation of entrance-ways and/or paved driveways upon all municipal roads in the Township of Madawaska Valley be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-139 Being a By-Law for the purpose of regulating the installation of entrance-ways and/or paved driveways upon all municipal roads in the Township of Madawaska Valley be given third and final reading this 15th day of December 2014.

THAT By-Law 2014-140 Being a By-Law to authorize the entering into and the execution of a Services Agreement, between Ontario Clean Water Agency/Agence Ontarienne Des Eaux, and The Corporation of the Township of Madawaska Valley, with respect to the operation and maintenance services of the Barry's Bay Water Treatment Facility, Water Distribution System, Wastewater Treatment Facility and Wastewater Collection System be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-140 Being a By-Law to authorize the entering into and the execution of a Services Agreement, between Ontario Clean Water Agency/Agence Ontarienne Des Eaux, and The Corporation of the Township of Madawaska Valley, with respect to the operation and maintenance services of the Barry's Bay Water Treatment Regular Council - December 15, 2014 Facility, Water Distribution System, Wastewater Treatment Facility and Wastewater Collection System be given third and final reading this 15th day of December 2014.

THAT By-Law 2014-141 Being a By-Law to authorize the entering into and the execution of a Formula- Based Funding Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of The Township of Madawaska Valley be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-141 Being a By-Law to authorize the entering into and the execution of a Formula- Based Funding Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of The Township of Madawaska Valley be given third and final reading this 15th day of December 2014.

THAT By-Law 2014-142 Being a By-Law to amend By-Law Number 2014-90 with respect to Policy #GA-04 (Accessibility Plans and Policies) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-142 Regular Council - December 15, 2014 Being a By-Law to amend By-Law Number 2014-90 with respect to Policy #GA-04 (Accessibility Plans and Policies) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given third and final reading this 15th day of December 2014.

THAT By-Law 2014-143 Being a By-Law regulating the appointment, duties and remuneration of Township Officers and Staff be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-144 Being a By-Law to authorize the acceptance of the Request for Proposal (RFQ- 2014-11) with Shell Canada Products and 2361125 Ontario Inc., with respect to the supply of Clear Diesel, Dyed Diesel, Gasoline at retailers pumps be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-144 Being a By-Law to authorize the acceptance of the Request for Proposal (RFQ- 2014-11) with Shell Canada Products and 2361125 Ontario Inc., with respect to Regular Council - December 15, 2014 the supply of Clear Diesel, Dyed Diesel, Gasoline at retailers pumps be given third and final reading this 15th day of December 2014.

THAT the Council Approval Report(s) for November 1-30, 2014 be accepted as presented in the amount of $691,466.04.

THAT Council accept the donation request from St. John Bosco School from October 24, 2014 in regards to flooding their outdoor rink by the Township of Madawaska Valley Fire Department; AND THAT Council accept the cost of $67.38 for water if the Fire Department draws the water from a fire hydrant; AND THAT Council directs staff to consult with St. John Bosco School as to where the water will be dispensed and coordinate with the Fire Department on the date at which this will take place. Regular Council - December 15, 2014

THAT Council accept the donation request from Combermere Recreation Committee for the rental of the Combermere Community Centre on December 31st, 2014 at a cost of $344.45.

THAT Council accept the donation request from the Renfrew County Senior Games for rental of the Paul J. Yakabuski Community Centre and staff to help set up and take down the games at a cost of $150.14 for rental of the facility on May 6th, 2015.

THAT the Meeting enter In-Camera Session at 8:21 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition of disposition of land by the municipality of local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f) and under the Municipal Freedom of Information and Protection of Privacy Act, Ontario Municipal Act 2001, c.25, s.239(3). 1. Regular Council Meeting Minutes - In-Camera - December 1, 2014 2. Finance and Administration Committee Meeting Minutes - In-Camera - December 8, 2014 3. Water and Wastewater Committee Meeting Minutes - In-Camera - December 8, 2014 4. Operations Committee Meeting Minutes - In-Camera - December 8, 2014 5. Proposed Sale of Municipal Property - CAO/Clerk (verbal)

THAT the Meeting return to Open Session at 8:59 p.m.

THAT By-Law 2014-145 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Regular Council Meeting of December 15, 2014 be given first and second reading this 15th day of December 2014.

THAT By-Law 2014-145 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Regular Council Meeting of December 15, 2014 be given third and final reading this 15th day of December 2014.

THAT the Meeting adjourn at 9:01 a.m.