Regular Council

THAT the Regular Council Meeting Agenda for Monday, January 19, 2015 be approved as presented.

THAT the Regular Council Meeting Minutes of Monday, January 5, 2015 be approved as presented.

THAT the Special Council Meeting Minutes of January 13, 2015 be approved as presented.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes of January 8, 2015 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend Council accept the report of Age Friendly Communities Grant as presented; AND THAT Council provide a letter of support endorsing the application for the development, implementation and evaluation of a local age friendly community action plan. 2. THAT the Recreation, Heritage and Culture Committee recommend Council accept the report of update on Madawaska Valley Fitness Centre as information; AND THAT Council provide a letter of endorsement for the grant application of the Madawaska Valley Fitness Centre to the Ontario Sports and Recreation Communities Fund. Regular Council - January 19, 2015 3. THAT the Recreation, Heritage and Culture Committee recommend Council accept the report from the Wilno Recreation Corporation for expenses in regards to the donation of $2,500.00 by the Township of Madawaska Valley; AND THAT Council direct Staff to budget $2,500.00 for the Wilno Recreation Corporation for the 2015 season in the 2015 budget. 4. THAT the Recreation, Heritage and Culture Committee recommend Council accept the donation request from the Canadian Blood Services for the rental of the Paul J. Yakabuski Community Centre Lounge to operate Blood Donor Clinics on May 11th, August 11th, November 11th, 2015 and January 26th, 2016 at a total cost of $559.80. 5. THAT the Recr

THAT the Fire and Protection Committee Meeting Minutes of January 8, 2015 be approved as presented with the following recommendations: 1. THAT the Fire and Protection Committee recommend Council accept the Ministry of Natural Resources Forest Fire Management Agreement Renewal. 2. THAT the Fire and Protection Committee recommend Council accept the Township of Madawaska Valley Emergency Plan and forward to approval by by-law.

THAT the Finance and Administration Committee Meeting Minutes of January 8, 2015 be approved as presented with the following recommendations: 1. THAT the Finance and Administrative Committee recommend Council approve (as amended): Regular Council - January 19, 2015 THAT the 2014 amount budgeted to be transferred from Reserves/Reserve Funds be reduced from $438,246 to $219,888 comprising of adjustments to following reserve allocations: Budget Amount Amended Amount Reduction Election Reserve 10,042 4,000 6,042 Computer Replacement Reserve 5,000 1,000 4,000 Organic Waste Composting Reserve 53,000 47,600 5,400 Fire Equipment Reserve 20,700 2,000 18,700 Connecting Link Reserve 8,000 3,888 4,112 Investing in Ontario Reserve Fund 2,989 0 2,989 Landfill Rehabilitation Reserve 72,468 7,000 65,468 Barry’s Bay Landfill Rehabilitation Reserve 84,052 10,805 73,247 Emergency Measures Reserve 1,600 0 1,600 Wilno Reserve (re-designated) 6,000 3,000 3,000 Paul J Yakabuski Comm Centre Reserve 1,500 0 1,500 Recreational Building Renov/Rep. Reserve 79,500 58,000 21,500 Arts & Visitor Centre Reserve 15,000 4,200 10,800 359,851 141,493 218,358 2. THAT the Finance and Administration Committee recommend Council approve: THAT the 2014 amount budgeted to be transferred into Reserves be increased in the following budgets: a) In the General Administration Budget - contribute $44,530 to the Working Fund Reserve - contribute $30,000 to the Economic Development Reserve - contribute $20,000 to the Streetlig

THAT the Water and Wastewater Committee Meeting Minutes of January 13, 2015 be approved as presented with the following recommendations: 1. THAT the Water and Wastewater Committee recommend Council approve: THAT the 2014 amount of $20,000 budgeted to be

THAT the Operations Committee Meeting Minutes of January 13, 2015 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend Council proceed with a Letter of Intent and the Township enter into an agreement with Local Authority Services (LAS), RealTerm Energy Corp. (the Company) to conduct an Investment Grade Audit to a maximum of $3,000. 2. THAT the Operations Committee recommend that Council conduct a Municipal Special Hazardous Waste Day on Saturday, August 22, 2015 at Yard 1, 49 Arena Road dependent on the availability of the service provider. 3. THAT the Operations Committee recommend Council amend the agreement for Municipal Hazardous or Special Waste Services Agreement and forward to a By-Law.

THAT By-Law 2015-04 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Kamaniskeg Lake in front of Lot 178 Range "B" South in the geographic Township of Sherwood in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 19th day of January 2015.

THAT By-Law 2015-05 Being a By-Law for the purpose of rescinding all outdated and irrelevant by- laws as they pertain to the Appointment of Officers no longer employed by the Municipality be given first and second reading this 19th day of January, 2015.

THAT By-Law 2015-05 Being a By-Law for the purpose of rescinding all outdated and irrelevant by- laws as they pertain to the Appointment of Officers no longer employed by the Municipality be given third and final reading this 19th day of January, 2015.

THAT By-Law 2015-06 Being a By-Law to authorize the entering into and execution of an Amending Agreement between Stewardship Ontario and the Corporation of the Township Regular Council - January 19, 2015 of Madawaska Valley be given first and second reading this 19th day of January, 2015.

THAT By-Law 2015-06 Being a By-Law to authorize the entering into and execution of an Amending Agreement between Stewardship Ontario and the Corporation of the Township of Madawaska Valley be given third and final reading this 19th day of January, 2015.

THAT By-Law 2015-07 Being a By-Law to authorize the entering into and the execution of an Energy Services Agreement - Binding Letter of Intent with RealTerm Energy Corp - Street Lighting System LED Upgrade be given first and second reading this 19th day of January, 2015.

THAT By-Law 2015-07 Being a By-Law to authorize the entering into and the execution of an Energy Services Agreement - Binding Letter of Intent with RealTerm Energy Corp - Street Lighting System LED Upgrade be given third and final reading this 19th day of January, 2015.

By-Law 2015-08 Being a By-Law to authorize the execution of an extension of the Municipal Forest Fire Management Agreement between Her Majesty the Queen in right of Ontario, as represented by the Minister of Natural Resources for the Province of Ontario and The Corporation of The Township of Madawaska Valley be given first and second reading this 19th day of January, 2015.

THAT the Township of Madawaska Valley change the regularly scheduled meeting date of Regular Council from Monday, March 16, 2015 to Monday, March 23, 2015 and advertise the change accordingly.

THAT the Meeting enter In-Camera Session at 8:28 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f) and under the Municipal Freedom of Information and Protection of Privacy Act, Ontario Municipal Act 2001, c.25, s.239(3). 1. Regular Council Meeting Minutes - In-Camera - January 5, 2015 "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f) and under the Municipal Freedom of Information and Protection of Privacy Act, Ontario Municipal Act 2001, c.25, s.239(3). 2.Recreation, Heritage and Culture Committee Meeting Minutes - In- Camera - January 8, 2015 Regular Council - January 19, 2015 "the security of the property of the municipality or local board", "personal matters about an identifiable individual, includ

THAT the Meeting return to Open Session at 9:09 p.m.

THAT By-Law 2015-09 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of January 19th, 2015 be given first and second reading this 19th day of January, 2015.

THAT By-Law 2015-09 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of January 19th, 2015 be given third and final reading this 19th day of January, 2015.

THAT the Meeting adjourn at 9:10 p.m.