Regular Council

THAT the Regular Council Meeting Agenda for Monday, March 2, 2015 be approved as amended, adding a revised copy of By-Law 2015-20 and an item for In-Camera Session - Verbal Report of Accident on Lower Craigmont Road.

Regular Council - March 02, 2015 WHEREAS the Government of Canada has launched the Canadian Nuclear Laboratories (CNL) Restructuring to select a private company to operate CNL in a Government Owned Contractor Operated (GOCO) model; AND WHEREAS the continued and expanded sustainable operation of CNL is of critical importance to industry, education, human health, national security, nuclear security, nuclear non-proliferation, and maintaining Canada's world leading position at the forefront of peaceful applications of nuclear power and science; AND WHEREAS businesses across Eastern Ontario and all of Canada benefit from the science and technology expertise and facilities of CNL and the national and global business opportunities emerging in the nuclear power production of electricity globally; AND WHEREAS creating the optimal structure for long-term sustainable success of the new GOCO will ensure the protection of the 60-year investment by the Government and taxpayers of Canada in nuclear science and technology; AND WHEREAS the County of Renfrew has, after much investigation, consultation and due diligence, provided to the Federal Government of Canada and to the Qualified Bidders for the CNL Restructuring, six (6) recommendations for inclusion in Request for Proposal (RFP), representing the best interests of all: municipalities, businesses, educational institutions, nuclear power producers, health care and medical professionals and research institutions across Canada; NOW THEREFO

THAT the Meeting recess at 7:57 p.m.

THAT the Regular Council Meeting Minutes for February 17, 2015 be approved as presented.

THAT the Finance Committee Meeting Minutes for February 18, 2015 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend Council accept the CAO/Clerk - Staff Administration Report for February 18, 2015 as Information. Regular Council - March 02, 2015 2. THAT the Finance and Administration Committee recommend Council update the Corporate Policy J-01 Service Awards to reflect the revised service award system to recognize years of service in their 5th, 10th, 15th, 20th, 25th, 30th, 35th and 40th year of service. 3. THAT the Finance and Administration Committee recommend Council approve the hall rental rates remain status quo for 2015 (excluding the hourly rate).

THAT the Water and Wastewater Committee Meeting Minutes for February 20, 2015 be approved as presented with the following recommendations: 1. THAT the Water and Wastewater Committee recommend Council accept the 2014 Annual Water Report prepared by Ontario Clean Water Agency (OCWA) for the Barry's Bay Drinking Water System as presented. 2. THAT the Water and Wastewater Committee recommend that Council adopt the services of D.M. Wills Associates Limited to develop and provide a water financial plan at the specified fee of $9,800 as per the quotation received on January 29, 2015 for the purpose of a Municipal Drinking Water Licence Renewal.

THAT the Operations Committee Meeting Minutes for February 20, 2015 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend the Township of Madawaska Valley surrender the aggregate pit #14834 located on Old Barry's Bay Road and rehabilitate as required by Aggregates Act. 2. THAT the Operations Committee recommend Council increase the hours at the Wilno Transfer Site by two hours per week and change the hours of operation at the Combermere Transfer Station from Friday, May 1st to September 30th from 1:00 p.m. to 6:00 p.m. to Wednesdays. Regular Council - March 02, 2015 3. THAT the Operations Committee recommend that Council proceed with opening the emergency road between Peter Street and Lakeview Parkway as a gravel type road surface for the amount of $8,562.66 (excluding HST) AND THAT the required civic addressing and signage is provided, AND THAT the road is adopted as a 6B classification under the Minimum Maintenance Standards for Municipal Highways, Municipal Act.

THAT Council accepts the Township of Madawaska Valley Public Library Board Meeting Minutes for December 17, 2014 as presented.

THAT By-Law 2014-138 Being a By-Law to establish a Code of Conduct for members of the Municipal Council for the Municipal Corporation of the Township of Madawaska Valley be given third and final reading this 2nd day of March 2015.

THAT By-Law 2015-16 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 2nd day of March 2015.

THAT By-Law 2015-16 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given third and final reading this 2nd day of March 2015.

THAT By-Law 2015-17 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 2nd day of March 2015.

THAT By-Law 2015-17 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given third and final reading this 2nd day of March 2015.

THAT By-Law 2015-18 Being a By-Law to establish Terms of Reference with respect to the Bark Lake Waste Disposal Site Public Liaison Committee be given first and second reading this 2nd day of March 2015.

THAT By-Law 2015-18 Regular Council - March 02, 2015 Being a By-Law to establish Terms of Reference with respect to the Bark Lake Waste Disposal Site Public Liaison Committee be given third and final reading this 2nd day of March 2015.

THAT By-Law 2015-19 Being a By-Law to provide for the stopping up of parts of an original allowance for road along the shore of the Madawaska River in front of Lot 4, Concession 7 and 8 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 2nd day of March 2015.

THAT By-Law 2015-20 Being a By-Law governing the calling place and proceedings of Council, the conduct of its Members and the calling of Meetings be given first and second reading this 2nd day of March, 2015

THAT By-Law 2015-20 Regular Council - March 02, 2015 Being a By-Law governing the calling place and proceedings of Council, the conduct of its Members and the calling of Meetings be given third and final reading this 2nd day of March, 2015

THAT Council provides permission to St. Paul and St. James United Church Women of Madawaska to sell raffle tickets within The Township of Madawaska Valley.

THAT Council supports The Town of Aurora with the following resolution: WHEREAS the Provincial Government has recently introduced “Bill 52, Protection of Public Participation Act, 2014”; and WHEREAS Bill 52 seeks to amend the Courts of Justice Act, the Libel and Slander Act and the Statutory Powers Procedure Act in order to protect expression on matters of public interest; and WHEREAS Bill 52 is commonly

THAT the Meeting enter In-Camera Session at 8:53 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f). 1. Regular Council Meeting Minutes - In-Camera - February 17, 2015 2. Finance and Administration Committee Meeting Minutes - In-Camera - February 18, 2015 3. Operations Committee Meeting Minutes - In-Camera - February 20, 2015 4. Water and Wastewater Committee Meeting Minutes - In-Camera - February 20, 2015 5. Statement of Claim - Former CAO/Clerk 6. Accident on Lower Craigmont Road - February 19, 2015 - Verbal CAO/Clerk.

THAT the Meeting return to Open Session at 9:26 p.m.

THAT By-Law 2015-21 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of March 2nd, 2015 be given first and second reading this 2nd day of March 2015.

THAT the Meeting adjourn at 9:28 p.m.