Regular Council

THAT the Regular Council Meeting Agenda for Monday, June 1, 2015 be approved as presented.

THAT Council amend the motion to defer the demolition of the Paul J. Yakabuski Community Centre Outdoor Rink Facility.

THAT the Regular Council Meeting Minutes for May 19, 2015 be approved as amended.

THAT the Finance and Administration Committee Meeting Minutes of May 26, 2015 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend Council approve a 50% reduction to the municipal portion of the 2015 property tax bill for the Royal Canadian Legion. 2. THAT the Finance and Administration Committee recommend Council direct staff to prioritize future eligible capital projects and apply for Canada 150 Community Infrastructure Program Funds for the following projects: 1. Lakeshore Drive and Park refurbishment including active transportation path 2. Refurbishment of the Lakeshore Tennis Club 3. Refurbishment of the Madawaska Valley Public Library 3. THAT the Finance and Administration Committee recommend that Council direct staff to account for the Firefighters time as In-Kind for the donation to St. John Bosco Catholic School as it was not part of the Fire Department's scheduled training. 4. THAT the Finance and Administration Committee recommend Council update Corporate Policy J-01 Service Awards with the following values/awards: Years of Service Award Approximate Value Service 5 years Watch with Municipal logo and a $90.00 certificate/seal Regular Council - June 01, 2015 10 years $150.00 cash bonus and a $150.00 certificate/seal 15 years $200.00 cash bonus and a $200.00 certificate/seal 20 years $250.00 cash bonus and a $250.00 certificate/seal 25 years $400.00 cash bonus and a $400.00 certificate/seal 30 years $

Regular Council - June 01, 2015 THAT By-Law 2015-51 Being a By-Law for the appointment of a Municipal By-Law Enforcement Officer for the Corporation of the Township of Madawaska Valley be given first and second reading this 1st day of June, 2015.

THAT By-Law 2015-51 Being a By-Law for the appointment of a Municipal By-Law Enforcement Officer for the Corporation of the Township of Madawaska Valley be given third and final reading this 1st day of June, 2015.

THAT By-Law 2015-52 Being a By-Law for the appointment of an Animal Control Officer for the Corporation of the Township of Madawaska Valley be given first and second reading this 1st day of June 2015.

THAT By-Law 2015-52 Being a By-Law for the appointment of an Animal Control Officer for the Corporation of the Township of Madawaska Valley be given third and final reading this 1st day of June 2015.

THAT By-Law 2015-53 Regular Council - June 01, 2015 Being a By-Law to authorize the entering into and execution of a Product Care- Municipal ISP Materials Services Agreement between Product Care Association and The Corporation of the Township of Madawaska Valley be given first and second reading this 1st day of June, 2015.

THAT By-Law 2015-53 Being a By-Law to authorize the entering into and execution of a Product Care- Municipal ISP Materials Services Agreement between Product Care Association and The Corporation of the Township of Madawaska Valley be given third and final reading this 1st day of June, 2015.

That By-Law 2015-54 Being a By-Law to authorize the entering into and the execution of a Letter of Contribution Agreement with Community Futures Development Corporation- Renfrew County and The Corporation of The Township of Madawaska Valley be given first and second reading this 1st day of June 2015.

That By-Law 2015-54 Being a By-Law to authorize the entering into and the execution of a Letter of Contribution Agreement with Community Futures Development Corporation- Renfrew County and The Corporation of The Township of Madawaska Valley be given third and final reading this 1st day of June 2015.

THAT By-Law 2015-55 Regular Council - June 01, 2015 Being a By-Law to authorize the entering into and the execution of a Voter List Management Services Agreement with Comprint Systems Inc., carrying on business as DataFix and The Corporation of The Township of Madawaska Valley be given first and second reading this 1st day of June 2015.

THAT By-Law 2015-55 Being a By-Law to authorize the entering into and the execution of a Voter List Management Services Agreement with Comprint Systems Inc., carrying on business as DataFix and The Corporation of The Township of Madawaska Valley be given third and final reading this 1st day of June 2015.

THAT the Township of Madawaska Valley supports the Town of Aurora with the following resolution: NOW THEREFORE BE IT RESOLVED THAT the Town of Aurora endorse the City of Hamilton's opposition to the elimination of home mail delivery and installation of community mailboxes and BE IT RESOLVED THAT Council direct the Mayor to send a letter, copied to Members of Parliament, Ontario Members of Provincial Parliament, and all Ontario municipalities, that request the Federal Minister of Transport, who oversees Canada Post, to require Canada Post to halt installation of community mailboxes immediately and adhere to its Five-point Action Plan requirement to engage in full and meaningful consultation with all stakeholders, including the Town and its residents; and BE IT FURTHER RESOLVED THAT Council direct staff to bring forward recommendations to the next Council meeting to align the Town's by-laws with the City of Hamilton's By-Law Number 15-091 which regulates the installation of equipment on roads; and BE IT FURTHER RESOLVED THAT Council direct staff to develop appropriate standards to require Canada Post to apply for permits with an appropriate fee that reflects the resources required and costs incurred by the Regular Council - June 01, 2015 Town to install and maintain community mailboxes in established neighbourhoods; and BE IT RESOLVED THAT staff bring back a new by-law for Council's enactment at the next Council meeting.

THAT Council supports the Town of St. Marys with the following resolution: WHEREAS, reductions in VIA Rail service led to the formation of advocacy groups such as Save VIA (www.savevia.ca); and WHEREAS, passenger rail provides safer and more eco-friendly transportation than driving; and WHEREAS, enhanced VIA Rail service heightens connections between communities, thereby promoting tourism and economic development; and WHEREAS, the Southwestern Ontario Transportation Alliance, with the support of advocacy groups, businesses and municipalities in the region, has published the Network Southwest Action Plan to address the need for reliable and sustainable rail-based passenger transportation in Southwestern Ontario; and WHEREAS, it is time for all levels of government to stop thinking passenger rail service is only a federal responsibility, and begin providing support for intercity transportation services in communities beyond the Greater Toronto and Hamilton Area (GTHA); NOW, THEREFORE, I, Mayor Love of The Township of Madawaska Valley, do hereby proclaim that VIA Rail is important to my municipality; and urge my fellow citizens as well as all levels of government to consider the Network Southwest Action Plan as presented March 18, 2015 are available at www.swota.ca.

THAT the Township of Madawaska Valley accept the following tenders AND FURTHER THAT Council authorize the Mayor and CAO/Clerk to execute the necessary contract documents for these contracts Tender MV 2015-01 Hot Mix be awarded to H&H Construction INC. 49 Portage Rd. Petawawa, ON for a total amount of $410,922.12 (HST included) Tender MV 2015-03 Surface Treatment be awarded to Greenwood Paving Ltd. 1495 Pembroke Street West, Pembroke, ON K8A 7A5 for a total amount of $99,971.10 (HST included) Tender MV 2015-04 Supply, Delivery and Stacking of Winter Sand be awarded to G.P Splinter Forest Products Ltd. 39 Forest Valley Lane Pembroke, ON K8A 6W6 for a Total amount of $104,886.60 (HST included)

THAT the Meeting enter In-Camera Session at 8:38 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f) and under the Municipal Freedom of Information and Protection of Privacy Act, Ontario Municipal Act 2001, c.25, s.239(3)(1) education and training. 1. Regular Council Meeting Minutes - In-Camera - May 19, 2015 "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f) and under the Municipal Freedom of Information and Protection of Privacy Act, Ontario Municipal Act 2001, c.25, s.239(3)(1) education and training. 2. Finance and Administration Committee Meeting Minutes - In-Camera - May 26, 2015 "the security of the property of the municipality of local board", "personal matters about an identifiable individual, i

THAT the Meeting return to Open Session at 8:44 p.m.

THAT By-Law 2015-56 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of June 1st, 2015 be given first and second reading this 1st day of June 2015. Regular Council - June 01, 2015

THAT By-Law 2015-56 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of June 1st, 2015 be given third and final reading this 1st day of June 2015.

THAT the Meeting adjourn at 8:46 p.m.