Regular Council

THAT the Regular Council Meeting Agenda for Tuesday, September 8, 2015 be approved as amended.

THAT the Regular Council Meeting Minutes for August 17, 2015 be approved as presented.

THAT Council reimburse Don Martin (Don's Taxi) for the fees associated with obtaining a vehicle for hire licence.

THAT the Finance and Administration Committee Meeting Minutes for August 25, 2015 be approved as presented with the following recommendations: Regular Council - September 08, 2015 1. That the Finance and Administration Committee recommend Council direct the CAO/Clerk to further discuss the proposed Hours of Work and Overtime Policy with Staff and provide a recommendation to Committee. 2. THAT the Finance and Administration Committee recommend Council approve the Bereavement/Compassionate Leave Policy as presented. 3. THAT the Finance and Administration Committee recommend Council adopt the Vehicle Accident Prevention and Safety Policy with the changes stated and move to By-Law. 4. THAT the Finance and Administration Committee recommend Council approve vacancy rebates for the following properties for the 2014 taxation year: Roll # 028-025-25303 Rebate Amount $569.13 5. That the Finance and Administration Committee recommend Council approve tendering the roof at the Municipal Office through reserve funding. 6. THAT the Finance and Administration Committee recommend Council direct the Combermere Recreation Committee Members attend the next Recreation, Heritage, and Culture Committee meeting. 7. THAT the Finance and Administration Committee recommend Council direct staff deem the following invoices as uncollectable: Invoice # 705 - $ 22.60 Invoice # 902 - $150.00 Invoice # 907 - $ 22.60 Invoice #1990 -$671.62 Invoice #2360 - $ 8.00

THAT the Operations Committee Meeting Minutes for September 1, 2015 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend Council table the CIF Project 858 Interim Status Report, by RediRecycling until the October Meeting and request that Joe Hall, RediRecycling present the Report. 2. THAT the Operations Committee recommend Council adopt the Draft By- Law designate parts of a highway as a community safety zone commencing at Drohan Street along Peter Street including Peter Street North. 3. THAT the Operations Committee recommend to Council that the (5) 40 yard roll off bins located at the Wilno Transfer Station be declared surplus to the needs of the Township and that they are advertised and marketed to be sold.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for September 3, 2015 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend that Council approve the road closure of Mahon Street for Saturday, September 26th, 2015 from 8:00 a.m. to 5:00 p.m. for the purpose of the Madawaska Valley Association for Community Living Ball Hockey Tournament. 2. THAT the Recreation, Heritage and Culture Committee recommend Council approve the road closure of Lakeshore Drive for Sunday, September 20th, 2015 from 8:00 a.m. - 5:00 p.m. for the purposes of the Terry Fox Run as amended. Regular Council - September 08, 2015 3. THAT the Recreation, Heritage and Culture Committee accept the report of Barry's Bay Lakeshore Park Survey Results and recommend that Council direct staff to research the costs of a Planner for further park design rendering based on the plan presented AND THAT a Lakeshore Park working group is formed. AMENDED. 4. THAT the Recreation, Heritage and Culture Committee accept the report of Snowmobile and ATV Trail Work as information and provide a letter of support for granting purposes to the Opeongo Snowbirds for funding from the Ontario Federation of Snowmobile Clubs for trail work expenses; AND THAT the Recreation, Heritage and Culture Committee dedicate $2,500.00 to the trail work to help with levying grant funding through the Ontario Federation of Snowmobiles Clubs. If further funding is nee

THAT By-Law 2015-71 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Diamond Lake in front of Lot 22, Concession 3 (Lot 15, Plan 369) in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-83 Being a by-law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-83 be

THAT By-Law 2015-84 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-84 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-85 Being a by-law to adopt the 2015 Water System Budget and establish the Water System Rates - effective July 1st, 2015 be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-85 Being a by-law to adopt the 2015 Water System Budget and establish the Water System Rates - effective July 1st, 2015 be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-86 Being a By-Law to adopt the 2015 Wastewater System Budget and establish Wastewater System Rates effective July 1st, 2015 be given first and second reading this 8th day of September 2015 as amended.

THAT By-Law 2015-86 Regular Council - September 08, 2015 Being a By-Law to adopt the 2015 Wastewater System Budget and establish Wastewater System Rates effective July 1st, 2015 be given third and final reading this 8th day of September 2015 as amended.

THAT By-Law 2015-87 Being a By-Law to authorize the execution of an Agreement between SERCO DES Inc. and The Corporation of The Township of Madawaska Valley be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-87 Being a By-Law to authorize the execution of an Agreement between SERCO DES Inc. and The Corporation of The Township of Madawaska Valley be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-88 Being a By-Law to authorize the issuance of certain licences and to provide regulations thereof be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-88 Regular Council - September 08, 2015 Being a By-Law to authorize the issuance of certain licences and to provide regulations thereof be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-89 Being a By-Law to authorize the entering into and the execution of a Seniors' Community Grant Funding Agreement (Ontario Seniors' Secretariat) between Her Majesty The Queen in Right of Ontario as represented by the Minister Responsible for Seniors Affairs and The Corporation of The Township of Madawaska Valley be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-89 Being a By-Law to authorize the entering into and the execution of a Seniors' Community Grant Funding Agreement (Ontario Seniors' Secretariat) between Her Majesty The Queen in Right of Ontario as represented by the Minister Responsible for Seniors Affairs and The Corporation of The Township of Madawaska Valley be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-90 Being a By-Law to provide for the naming and renaming of the highways, streets, roads and private roads within the Township of Madawaska Valley be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-90 Being a By-Law to provide for the naming and renaming of the highways, streets, roads and private roads within the Township of Madawaska Valley be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-91 Being a By-Law to provide for the Partial Exemption of Taxes for Municipal Purposes for The Royal Canadian Legion, Branch 406, Barry's Bay, Ontario be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-91 Being a By-Law to provide for the Partial Exemption of Taxes for Municipal Purposes for The Royal Canadian Legion, Branch 406, Barry's Bay, Ontario be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-92 Being a By-Law to designate parts of a highway as Community Safety Zones be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-92 Being a By-Law to designate parts of a highway as Community Safety Zones be given third and final reading this 8th day of September 2015. Regular Council - September 08, 2015

THAT By-Law 2015-93 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council such social, recreational, community or athletic purpose or combination of such purposes be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-93 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council such social, recreational, community or athletic purpose or combination of such purposes be given third and final reading this 8th day of September 2015.

THAT By-Law 2015-94 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-94 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given third and final reading this 8th day of September 2015.

THAT the Council of The Township of Madawaska Valley, supports the following resolution from the Corporation of the Township of Hamilton: WHEREAS Bill 1001 Supporting the Ontario Trails Act has the following purposes: 1. To increase awareness about and encourage the use of trails. 2. To enhance trails and the trail experience. 3. To protect trails for today’s generation and future generations. 4. To recognize the contribution that trails make to quality of life in Ontario. AND WHEREAS the Association of Municipalities of Ontario has had input into this Bill looking out for municipal interests AND WHEREAS the Bill includes stronger penalties for property damage and trespassing to discourage such actions Regular Council - September 08, 2015 AND WHEREAS the Bill will be asking for best practices to be created and will have participation in these practices be voluntary THEREFORE not creating undue hardship on the municipality AND WHEREAS this is complementary to the Hamilton Township Strategic Plan Health/Recreation/Lifestyle Goal: “To promote healthy lifestyles and to meet the broad range of community needs.” NOW THEREFORE LET IT BE RESOLVED THAT the Council of the Township of Hamilton supports the overall direction Bill 100 Supporting the Ontario Trails Act AND FURTHER LET IT BE RESOLVED THAT the Council of the Township of Hamilton encourages the government to continue to work with stakeholder such as ROMA and OFA to enhance the liability and trespass provisions of the Bill AND

THAT Council acknowledges that the CAO/Clerk will be representing the Township of Madawaska Valley on a panel discussion at the Ontario East Municipal Conference regarding successful communication plans and strategies for municipalities.

THAT the Memorandum from the CAO/Clerk for September 8, 2015 regarding the Municipal Insurance Review be

THAT the Meeting enter In-Camera Session at 9:13 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - In-Camera - August 17, 2015 2. Finance and Administration Committee Meeting Minutes - In-Camera - August 25, 2015

THAT the Meeting return to Open Session at 9:18 p.m.

THAT By-Law 2015-95 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of September 8th, 2015 be given first and second reading this 8th day of September 2015.

THAT By-Law 2015-95 Regular Council - September 08, 2015 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of September 8th, 2015 be given first and second reading this 8th day of September 2015.

THAT the Meeting adjourn at 9:19 p.m.