Regular Council

THAT the Regular Council Meeting Agenda for Monday, October 5, 2015 be approved as amended.

THAT the Regular Council Meeting Minutes of September 21, 2015 be approved as presented.

THAT the Development and Property Committee Meeting Minutes of September 22, 2015 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend Council review the Planning Report (copy attached) provided by Charles Cheesman, Manager of Planning Services, from the County of Renfrew, AND THAT, Severance application Files B77/15(1) and B78/15(2), be approved as applied for, as a rural residential building lot, provided that all requirements as stipulated in the County of Renfrew Planning Report, dated August 10th, 2015 are favourably addressed. 2. THAT the Development and Property Committee recommend Council approve the application for Validation of Title - File Number V2/15 as applied. 3. THAT the Development and Property Committee recommend that Council approve the Madawaska Valley District High School site plan as presented. 4. THAT the Development and Property Committee recommend Council approve the entrance welcome signs as presented with the image of the log posts closer together.

THAT the Finance and Administration Committee Meeting Minutes of September 29, 2015 be approved as amended with the following recommendations: 1.THAT the Finance and Administration Committee recommend Council engage AV Locksmithing to install a proximity reader along with cameras as per quote provided in the amount of $3095.07. Regular Council - October 05, 2015 2. THAT the Finance and Administration Committee recommend Council approve engaging Bancroft Roofing Solutions to replace the shingles on the roof of the Municipal Office at 85 Bay Street at the quoted price of $9,723.93 plus taxes.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes of October 1, 2015 be approved as amended with the following recommendation: Regular Council - October 05, 2015 1. THAT the Recreation, Heritage and Culture Committee recommend Council proceed with an energy audit in the winter of 2016 at the Paul J. Yakabuski Community Centre through the 2016 Budget.

THAT By-Law 2015-100 Being a By-law to authorize the entering into and the execution of a Cloud Computing Services Agreement - Agreement #PSR-15-105 with Public Service Request Inc to be given first and second reading this 5th day of October 2015.

THAT By-Law 2015-100 Being a By-law to authorize the entering into and the execution of a Cloud Computing Services Agreement - Agreement #PSR-15-105 with Public Service Request Inc to be given third and final reading this 5th day of October 2015.

WHEREAS the public library is a partner in fostering lifelong learning and plays a vital role in helping citizens of all ages access the information and tools that they need to live, learn, and work; WHEREAS the public library helps citizens develop skills required to find and evaluate information in a knowledge-based economy; WHEREAS the public library bolsters economic prosperity by providing access to essential decision-making information for organizations and businesses; WHEREAS the public library enhances the quality of life for all citizens and helps to ensure that culture continues to flourish and thrive; Madawaska Valley Public Library provides a vital service to our community; THEREFORE, I Kim Love, Mayor of the Township of Madawaska Valley proclaim October 18 - 24, 2015 to be Ontario Library Week and I encourage everyone to discover Ontario's public libraries this week and throughout the year.

WHEREAS the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems and, WHEREAS municipal and provincial governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conservation measures and, WHEREAS communities, businesses and organizations across Canada have committed to working together to raise awareness of these issues during Waste Reduction Week in Canada, and, NOW KNOW YE THAT We do by these presents proclaim and declare that Oct. 19-25, 2015, inclusive, shall be known as Waste Reduction Week.

THAT the Meeting enter In-Camera Session at 7:53 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees"; "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(f). 1. Regular Council Meeting Minutes - In-Camera - September 21, 2015 2. Finance and Administration Committee Meeting Minutes - In-Camera - September 29, 2015 3. Abusive Communication

THAT the Meeting return to Open Session at 9:00 p.m.

THAT By-Law 2015-101 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of October 5th, 2015 be given first and second reading this 5th day of October 2015. Regular Council - October 05, 2015

THAT By-Law 2015-101 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of October 5th, 2015 be given third and final reading this 5th day of October 2015.

THAT the Meeting adjourn at 9:02 p.m.