Regular Council

THAT the Regular Council Meeting Agenda for Monday, December 7, 2015 be approved as presented.

THAT the Meeting recess at 7:58 p.m.

THAT the Regular Council Meeting Minutes for Monday, November 16, 2015 be approved as presented.

THAT the Special Council Meeting Minutes of November 24, 2015 be approved as presented.

THAT the Operation Committee Meeting Minutes of June 30, 2015 reflect Councillor Archer as being in attendance AND THAT the Regular Council Meeting Minutes of August 4, 2015 reflect Councillor Peplinski in the recorded vote in replacement of Councillor Bromwich's duplicated name as a yea vote.

THAT the Finance and Administration Committee Meeting Minutes for November 23, 2015 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council: i) THAT the 2015 amount budgeted to be transferred from Reserves be reduced from $860,099 to $811,661 comprising of adjustments to following reserve allocations: Budget Amended Reduction Amount Amount Working Reserve 199,340 193,340 6,000 Computer Reserve 6,500 5,800 700 Building Renovation/Replacement 12,000 8,750 3,250 Reserve Regular Council - December 07, 2015 Fire Equipment Reserve 49,538 42,448 7,090 Waste Management Equipment 60,000 37,300 22,700 Reserve Library Reserve 2,398 0 2,398 Visitor & Arts Reserve 5,300 0 5,300 Parks/Playground Reserve 1,000 0 1,000 336,076 287,638 48,438 ii) THAT the 2015 amount budgeted to be transferred into Reserves be increased in the following budgets: a. In the General Administration Budget i) $2,500 into the Working Fund Reserve b. Fire Protection Services Budget i) $5,000 into the Fire Equipment Reserve c. In the Library Services Budget i) $3,500 into the Library Reserve d. In the Visitor & Arts Centre Budget i) $2,000 into the Visitor & Arts Reserve e. Lakeshore Tennis Budget) i) $24,990.02 into the Lakeshore Tennis Reserve 2. THAT the Finance and Administration Committee recommend to Council that staff and volunteer firefighters receive a 2015 Christmas bonus payment in the amount of $75. 3. THAT the Finance and Administ

THAT the Operations Committee Meeting Minutes for December 1, 2015 be approved as ameneded with the following recommendations: 1. THAT the Operations Committee recommend Council consider applying for Connecting Link funding for the following projects: a) thermal paint for the existing crosswalks b) extra asphalt boulevarding between the gutter lines and the sidewalks, along the west side of the Connecting Link (St. Lawerence O'Toole Church area) as well as catch basins (v -shaped gutters) as required. AMENDED c) replace segment of sidewalk along the west portion of the Connecting Link (near Arena Road) 2. THAT the Operation Committee recommend Council direct staff to withdraw from proceeding with a traffic study and possible traffic lights at the Connecting Link 3 way stop. 3. THAT the Operations Committee recommend Council continue with Shell Canada for a period of 2 years as per the terms of the agreement By-Law 2014- 144 with respect to the supply of Clear, Diesel, Dyed Diesel and Gasoline at retailers pump. 4. THAT the Operations Committee recommend that the Finance and Administration Committee consider Project No. 2016-OP-R-01 during budget deliberations (Wilowski Drive) 5. THAT the Operations Committee recommend that the Finance and Administration Committee consider Project No. 2016-OP-R-02 during budget deliberations (Old Barry's Bay Road). 6. THAT the Operations Committee recommend that the Finance and Administration Committee consider Project No. 2016-OP-R-03 during

THAT By-Law 2015-107 Being a By-Law to amend By-Law Number 2014-90 with respect to Policy # E- 01 (Hours of Work and Overtime Policy) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given first and second reading this 7th day of December 2015.

THAT By-Law 2015-107 be

THAT By-Law 2015-108 Being a By-Law to establish a Memorandum of Understanding between The Madawaska Valley Friendship Club and The Corporation of the Township of Madawaska Valley with respect to the facility use of the Combermere Community Centre be given first and second reading this 7th day of December 2015.

THAT By-Law 2015-108 Being a By-Law to establish a Memorandum of Understanding between The Madawaska Valley Friendship Club and The Corporation of the Township of Madawaska Valley with respect to the facility use of the Combermere Community Centre be given third and final reading this 7th day of December 2015.

THAT By-Law 2015-109 Being a By-Law to authorize the entering into and the execution of an Agreement with Ontario Clean Water Agency with respect to the Operational Plan for the Barry's Bay Drinking Water System be given first and second reading this 7th day of December 2015.

THAT By-Law 2015-109 Being a By-Law to authorize the entering into and the execution of an Agreement with Ontario Clean Water Agency with respect to the Operational Plan for the Barry's Bay Drinking Water System be given third and final reading this 7th day of December 2015.

THAT By-Law 2015-110 Being a By-Law to prohibit or regulate the erection of signs, billboards, poster panels and other advertising devices within the Township of Madawaska Valley be given first and second reading this 7th day of December 2015 as amended.

THAT By-Law 2015-110 Being a By-Law to prohibit or regulate the erection of signs, billboards, poster panels and other advertising devices within the Township of Madawaska Valley be given third and final reading this 7th day of December 2015 as amended.

WHEREAS the Minister of Community Safety and Correctional Services (MCSCS) announced at the August 2013 meeting of the Association of Municipalities of Ontario that, in response to municipal concerns, the OPP and the Ministry were developing a new, simplified billing model for OPP municipal police services; AND WHEREAS this proposed new billing model would be based on principles of fairness and transparence with the intent to provide fair and transparent cost recovery; AND WHEREAS the mandate to develop this new billing model did not include examination and review of expenditures in order to reduce the costs of OPP services per household; AND WHEREAS the new billing model was implemented in 2015 and will be phased in over a three (3) year period; AND WHEREAS the Township of Madawaska Valley's 2015 OPP Services invoice was $846,881, an increase of $49,046 over 2014; AND WHEREAS the 2016 OPP invoice for the Township of Madawaska Valley increase another $85,208 to a total of $932,089; BE IT RESOLVED THAT the Township of Madawaska Valley request that the Minister of Community Safety and Correctional Services (MCSCS) review and reconsider the new OPP billing model and implement a more equitable formula including an in-depth review of the current expenditures in order to reduce the cost per household. BE IT FURTHER RESOLVED THAT this Resolution be forwarded to the Premier of Ontario, Minister of Community Safety and Correctional Services, Ministry of Finance, AMO, John Yakabuski, M

THAT Council supports the Municipality participating in the Garrison Petawawa Cultural and Diversity Festival (GPCDF) at Dundonald Hall, Garrison Petawawa on Wednesday, March 9, 2016.

WHEREAS Ontario’s growing and aging population is putting an increasing strain on our publicly-funded health care system; AND WHEREAS since February 2015, the Ontario government has made an almost 7 per cent unilateral cut to physician services expenditures which cover all the care doctors provide to patients - including cuts to programs which are specifically designed to act as incentives for physicians to practice in rural areas; AND WHEREAS the decisions Ontario makes today will impact patients’ access to quality care in the years to come and these cuts will threaten access to the quality, patient-focused care Ontarians need and expect; AND WHEREAS Ontario is experiencing a growing rural population as retirees move to the countryside; AND WHEREAS many rural municipalities in Ontario have formed physician recruitment and retention committees and strategies to deal with the reality of physician retirements and shortages; AND WHEREAS rural areas in Ontario are already at a distinct disadvantage in recruiting family physicians due to a number of factors; NOW THEREFORE BE IT RESOLVED THAT, in an effort to retain and attract family physicians to our rural Ontario municipality, the Township of Madawaska Valley hereby requests that; the Minister of Health and Long Term Care reinstate incentives for physicians to practice in rural areas of Ontario; and that the Minister return to the table with Ontario’s doctors and work together through mediation-arbitration to reach a fair deal t

THAT Council cancel the Regular Council Meeting of Monday, January 4, 2015.

THAT Council approve press releases from the Mayor's Forum and further direct staff to provide copies of any future press releases to them prior to being made public.

THAT the Meeting enter In-Camera Session at 9:49 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees"; Ontario Municipal Act 2011, c.25, s.239 (2)(b). 1. Regular Council Meeting Minutes - In-Camera - November 16, 2015 2. Finance and Administration Committee Meeting Minutes - In-Camera - November 23, 2015 3. Letter from Ministry of Environment and Climate Change - November 26, 2015

Regular Council - December 07, 2015 THAT the Meeting return to Open Session at 10:02 p.m.

THAT By-Law 2015-111 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 7, 2015 be given first and second reading this 7th day of December 2015.

THAT By-Law 2015-111 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 7, 2015 be given third and final reading this 7th day of December 2015.

THAT the Meeting adjourned at 10:04 p.m.