Regular Council

THAT the Regular Council Meeting Agenda for Monday, December 21, 2015 be approved as presented.

THAT the Regular Council Meeting Minutes for December 7, 2015 be approved as presented.

THAT a Lepusz, Kashubia Twinning Sub-Committee is formed and reports to either the Heritage, Recreation and Development Committee and/or Development and Property Committee.

THAT Councillor Ernie Peplinski is appointed Chair of the Lepusz, Kashubia Twinning Sub-Committee.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for December 3, 2015 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend that Council provide the lobby and upstairs lounge free of charge for the Family Day Weekend for Hockey Canada Event. 2. THAT the Recreation, Heritage and Culture Committee recommend that the Finance and Administration Committee consider Project No. 2016-Parks-01 during budget deliberations (Barry's Bay and Combermere Wharves). 3. THAT the Recreation, Heritage and Culture Committee recommend that the Finance and Administration Committee consider Project No. 2016-Parks-02 during budget deliberations (Lakeshore Park Beautification). 4. THAT the Recreation, Heritage and Culture Committee recommend that the Finance and Administration Committee consider Project No. 2016-Parks-03 during budget deliberations (Lakeshore Park Washroom). 5. THAT the Recreation, Heritage and Culture Committee recommend that the Finance and Administration Committee consider Project No. 2016-Parks-04 during budget deliberations (Lakeshore Tennis Court Replacement). 6. THAT the Recreation, Heritage and Culture Committee recommend that the Finance and Administration Committee consider Project No. 2016-Parks-05 during budget deliberations (Mayflower Park Rock Sitting Area Repair). Regular Council - December 21, 2015 7. THAT the Recreation, Heritage and Culture Committee recommend that the Finance an

THAT the Fire and Protection Committee Meeting Minutes for December 9, 2015 be approved as presented with the following recommendations: 1. THAT the Fire and Protection Committee recommend Council approves four members of the Madawaska Valley Fire Department attend the Northeastern Fire Education Conference in April 2016 held in North Bay at a total estimated cost of $4000 - $5000. 2. THAT the Fire and Protection Committee recommend that the Finance and Administration Committee consider Project No. 2016-FIRE-01 during budget deliberations (Fire Department - South Station Exhaust System). Regular Council - December 21, 2015 3. THAT the Fire and Protection Committee recommend that the Finance and Administration Committee consider Project No. 2016-FIRE-02 during budget deliberations (Dry Hydrant Installation). 4. THAT the Fire and Protection Committee recommend that Council direct staff to contact Hugh Russell to attend an upcoming Council Meeting to provide a presentation and discuss the Community Safety and Well-Being Plan.

THAT the Emergency Preparedness Committee Meeting Minutes for December 9, 2015 be approved as presented with the following recommendations: 1. THAT the Emergency Preparedness Committee recommend Council approve the following personnel be designated by title to the Emergency Preparedness Committee: CAO/Clerk Community Emergency Management Coordinator (CEMC) Community Emergency Management Coordinator Alternate Chief Fire Official Operations Manager Emergency Services Officer (Paramedic) Ontario Provincial Police Officer Ontario Clean Water Agency (OCWA) Representative 2. THAT the Emergency Preparedness Committee recommend Council review the former Municipal Emergency Control Group. 3. THAT the Emergency Preparedness Committee recommend Council approve Gwen Dombroski is designated as the Community Emergency Management Coordinator (CEMC), and Andy Peplinski is designated as the Community Emergency Management Coordinator (Alternate). 4. THAT the Emergency Preparedness Committee recommend that Council direct Staff to further investigate the services of Canadian Red Cross to provide facility inspections at the Paul J. Yakabuski Community Centre and the Combermere Community Centre (once renovations are complete) at a cost of $250.00 per facility. 5. THAT the Emergency Preparedness Committee recommend that Council direct staff to further investigate the services of CanOps and MASAS, provide costs associated with joining their services and invite a representative to an upcoming meeting

THAT the Development and Property Committee Meeting Minutes for December 16, 2015 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend Council approve Severance Application File Number B115/15, be approved as applied for, as a seasonal residential (cottage) lot, subject to the following conditions: a) That drainage issues and related grading issues affecting the lot to be severed be addressed by a qualified professional (engineer), and the provisions for an easement be established; and b) That the lot to be severed be re-zoned to Limited Service Residential (LSR). 2. That, the Development and Property Committee recommend that Council approve Severance Application B120/15, for right-of-way purposes. 3. That, the Development and Property Committee recommend that Council approve Severance Application B112/15, as a lot addition, subject to an Agreement being registered on title in accordance with Sections 53(12) and 51(26) of the Planning Act, indicating that the lands to be severed and Lot 12, Registered Plan 596 will be conveyed as one parcel in all future transactions and that the agreement is to be registered on title to the subject lands. 4. THAT the Development and Property Committee recommend Council direct staff to respond through the public information feedback form, noting items identified and discussed regarding the disposition of surplus school property. 5. THAT the Development and Property Committee rec

THAT the Water and Wastewater Committee Meeting Minutes of December 16, 2015 be approved as amended with the following recommendations: 1. THAT the Water and Wastewater Committee recommend Council accept the 2015-2016 Barry's Bay Drinking Water System Inspection Report as presented. 2. THAT the Water and Wastewater Committee recommend Council accept the OCWA Quarterly Operations Report (3rd Quarter 2015) as presented. 3. THAT the Water and Wastewater Committee recommend that Council accept the Madawaska Valley water bill account for 117 Lakeshore Drive (address foam issues) as presented and address the budget shortfall, if one occurs during budget deliberations. 4. THAT the Water and Wastewater Committee recommend that Council direct staff to move the Draft Water and Wastewater Leak Adjustment Policy to by-law as amended.

THAT By-Law 2015-112 Being a By-Law to Adopt in principle a Strategic Plan - entitled "The Path Forward" for the Township of Madawaska Valley be given first and second reading this 21st day of December 2015.

THAT By-Law 2015-112 Being a By-Law to Adopt in principle a Strategic Plan - entitled "The Path Forward" for the Township of Madawaska Valley be

THAT Council supports the County of Renfrew with their request to the Ministry of Transportation to further expand the four lane expansion of the Trans Canada Highway 17 through Eastern Ontario and Renfrew County Road 51.

THAT Council approve an advertisement in the Madawaska Valley District High School at a cost of $100.00.

THAT the Meeting enter In-Camera Session at 8:15 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees"; "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - In-Camera - December 7, 2015 2. Memo from CAO/Clerk - Lakewoods Resort Development Inc. 3. Report from CAO/Clerk - Organizational Review - December 21, 2015 4. Draft CAO/Clerk Performance Appraisal - December 21, 2015

THAT the Meeting return to Open Session at 9:10 p.m.

THAT By-Law 2015-113 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 21, 2015 be given first and second reading this 21st day of December 2015.

THAT By-Law 2015-113 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of December 21, 2015 be given third and final reading this 21st day of December 2015.

THAT the Meeting adjourn at 9:12 p.m.