Regular Council

THAT the Regular Council Meeting Agenda for Monday, February 1, 2016 be approved as amended

THAT Council accepts the Madawaska Valley Public Library Board - 2015 Annual Report as presented.

THAT the Public Meeting Minutes for January 18, 2016 be approved as presented.

THAT the Regular Council Meeting Minutes of January 18, 2016 be approved as presented.

THAT the Operations Committee Meeting Minutes for January 14, 2016 be approved as amended with the following recommendations: 1. THAT the Operations Committee recommend Council direct Mr. Joe Hall, RediRecycling to provide a report on the costs associated with developing a Household Hazardous Waste Depot at the Bark Lake Waste Site versus several Household Hazardous Waste Days. (AMENDED February 1, 2016, Regular Council Meeting) once costs for the report, if applicable, have been determined and approved by Council. 2. THAT the Operations Committee recommend Council obtain a report from RediRecycling regarding the organic program and service providers as well as sharing costs with neighbouring municipalities. (AMENDED February 1, 2016, Regular Council Meeting) once costs for the report, if applicable, have been determined and approved by Council. 3. THAT the Operations Committee recommend Council direct Staff to respond to Mr. Coulas's letter regarding the proposed work on Lower Craigmont Road. 4. THAT the Operations Committee recommend that Council direct Staff to draft a letter to the County of Renfrew, Operations Committee, to request that Dafoe Road is considered for upgrading and shouldering; AND THAT Staff send a letter to Mr. Stewart advising him that Dafoe Road is a County of Renfrew road and Council is requesting that a solution is sought. 5. THAT the Operations Committee recommend that the Finance and Administration Committee consider Project No. 2016-OP-R-15 during

THAT the Development and Property Committee Meeting Minutes - January 22, 2016 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend Council support the three applications to the Rural Economic Development Grant from the Ontario Ministry of Agriculture, Food and Rural Affairs for the redevelopment of the Township of Madawaska Valley website, promotional video and tourism material and the business breakfasts for 2016. 2. That the Development and Property Committee recommend Council accept the report of 2015 OHTO Summit Report as information; AND THAT staff be directed to continue with the following four recommendations as per the OHTO Summit: a) Proceed with We Are Tourism conference (grant application submitted in December) to address points 1 to 4 of report. b) Continue developing social media presence, including new platforms such as Instagram – see points 2 and 3 of report. c) Join travel industry blogging association(s) and develop relationship with selected bloggers – point 3 of report. d) Continue to develop unique tourism products to enhance the Visitor experience – point 4 of report. 3. THAT the Development and Property Committee recommend Council direct staff to secure funding for planning purposes for the proposed Business Breakfasts/Bistros, tentatively scheduled for March 1, June 1, September 21 and December 14, 2016.

THAT By-Law 2016-05 Being a By-Law for the purposes of rescinding by-laws pertaining to the appointment of a Chief Fire Official/Chief Building Official who is no longer employed by the Municipality be given first and second reading this 1st day of February, 2016.

THAT By-Law 2016-05 Regular Council - February 01, 2016 Being a By-Law for the purposes of rescinding by-laws pertaining to the appointment of a Chief Fire Official/Chief Building Official who is no longer employed by the Municipality be given third and final reading this 1st day of February, 2016.

THAT By-Law 2016-06 Being a By-Law to appoint a Chief Fire Official for The Corporation of the Township of Madawaska Valley be given first and second reading this 1st day of February 2016.

THAT By-Law 2016-06 Being a By-Law to appoint a Chief Fire Official for The Corporation of the Township of Madawaska Valley be given third and final reading this 1st day of February 2016.

THAT By-Law 2016-07 Being a By-Law to appoint a Chief Building Official for The Corporation of the Township of Madawaska Valley be given first and second reading this 1st day of February 2016.

THAT By-Law 2016-07 Regular Council - February 01, 2016 Being a By-Law to appoint a Chief Building Official for The Corporation of the Township of Madawaska Valley be given third and final reading this 1st day of February 2016.

THAT the Canadian Cancer Society can place signage at Zurakowski Park advertising drivers needed, upon approval from Zurakowski Park Committee.

THAT the Renfrew County Veterinary Services Committee Meeting Minutes of September 29, 2015 be accepted as presented.

THAT the 2016 job descriptions for the positions listed be approved as presented: o By-Law Enforcement Officer (P/T) o Animal Control Officer (P/T) o Septic Inspector (Alternate, where necessary) o Chief Building Official/Septic Inspector (F/T) o Chief Fire Official/CEMC o Manager of Planning, Development and Licencing AND THAT the CAO/Clerk be directed to immediately initiate the hiring process for: i) By-Law Enforcement Officer/Animal Control Officer (P/T) ii) Chief Building Official/Septic Inspector (F/T) iii) Chief Fire Official (P/T) AND THAT the position of Manager of Planning, Development and Licencing be offered immediately to the Planning and Licencing Officer effective February 29, 2016 or upon the hiring of the CBO, whichever is sooner.

THAT the Municipality of Hastings Highlands - Special Meeting of Council Minutes - January 14, 2016 be accepted as presented.

THAT Council accept the report and proposed budget to host the Madawaska Valley We Are Tourism Bistro and direct staff to continue the development of the project for March 2, 2016.

THAT Council approve the color "bone white" for the siding at the Combermere Community Centre front entrance.

THAT the Meeting enter In-Camera Session at 9:37 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees"; "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f).

THAT the meeting return to open session at 9:51 p.m.

THAT By-Law 2016-08 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of February 1st, 2016 be given first and second reading this 1st day of February 2016.

THAT the meeting adjourn at 9:52 p.m.