Regular Council

THAT the Regular Council Meeting Agenda for Monday, February 16, 2016 be approved as amended.

THAT the Regular Council Meeting Minutes for February 1, 2016 be approved as presented.

THAT Council amend the agenda to add Operational Review to the In-Camera Session of the meeting.

THAT the Operations Committee Meeting Minutes for February 3, 2016 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend that the Finance and Administration Committee consider Project No. 2016-OP-WM-4 during budget deliberations (Steel Covering Plates for Bark Lake Waste Site). 2. THAT the Operations Committee recommend Council proceed with the Greenview Environmental submission capturing the suggestions of Committee discussion of the Paugh Lake Closure Plan to the Ministry of Environment and Climate Change (MOECC).

THAT the Water and Wastewater Committee Meeting Minutes for February 3, 2016 be approved as presented with the following recommendations: 1. THAT the Water and Wastewater Committee recommend Council table the Madawaska Valley Public Library request for a water/wastewater leak adjustment until the next water/wastewater billing has occurred. Regular Council - February 16, 2016 2. THAT the Water and Wastewater Committee recommend to Council that the Municipally occupied facilities are exempt from the leak adjustment policy. 3. THAT the Water and Wastewater Committee recommend Council direct staff to review the costs of replacing water meters, installation costs and associated administration costs; AND THAT staff provide a draft by-law reflecting the revision of wording on the current Water Metering By-Law in regards to customer requests to have the water meter changed.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for February 9, 2016 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend Council accept the in-kind donation request of $240.00, for use of the Paul J. Yakabuski Community Centre arena floor for hosting shuffleboard for the Renfrew County Senior Games on Thursday, May 26th, 2016. 2. THAT the Recreation, Heritage and Culture Committee recommend Council accept the in-kind donation request, at the rate of $200.00, for installation and takedown of the Opeongo Heritage Cup Highway Banner for 2016. 3. THAT the Recreation, Heritage and Culture Committee recommend Council accept the report of B.B.A. Sledge Hockey Report and Donation Request and the request for in-kind donation of $226.00 for ice time on February 28th, 2016 AND THAT, the Recreation, Heritage and Culture Committee recommend Council send a number of representatives to take part in the Ottawa Senators Alumni vs Algonquin Park Canoe Heads event on February 28th, 2016. 4. THAT the Recreation, Heritage and Culture Committee recommend Council accept the in-kind donation request for the Miss. Madawaska Valley Pageant at the rate of $300.00 for use of the Paul J. Yakabuski Community Centre Lounge for February 28th and March 5th, 2016. 5. THAT the Recreation, Heritage and Culture Committee recommend Council direct staff to work with the Opeongo Heritage Cup Committee regarding the Municipal

THAT By-Law 2016-09 Being a By-Law to authorize the entering into and the execution of a Funding Agreement between Ontario's Highlands Tourism Organization and The Corporation of the Township of Madawaska Valley be given first and second reading this 16th day of February 2016.

THAT By-Law 2016-09 Being a By-Law to authorize the entering into and the execution of a Funding Agreement between Ontario's Highlands Tourism Organization and The Corporation of the Township of Madawaska Valley be given third and final reading this 16th day of February 2016.

THAT By-Law 2016-10 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of the Madawaska River in front of Lots 6 & 7 Concession 7 in the geographic Township of Radcliffe, in the Regular Council - February 16, 2016 Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners; and To govern the acquisition of lands in Lot 7 Concession 7 in the geographic Township of Radcliffe in the Township of Madawaska Valley for road widening purposes be given first and second reading this 16th day of February 2016.

THAT By-Law 2016-11 Being a By-Law to authorize the entering into and the execution of an Agreement, between CompAir and The Corporation of the Township of Madawaska Valley, with respect to a one year Service Agreement relating to Compressed Air Equipment be given first and second reading this 16th day of February 2016.

THAT By-Law 2016-11 Being a By-Law to authorize the entering into and the execution of an Agreement, between CompAir and The Corporation of the Township of Madawaska Valley, with respect to a one year Service Agreement relating to Compressed Air Equipment be given third and final reading this 16th day of February 2016.

THAT Council supports the Township of Hastings Highlands for their request for funding for rehabilitation of Highway 62 and THAT Mayor Love and the CAO/Clerk provide a letter of support to the Municipality of Hastings Highlands at any time during this term of Council, when required by the Municipality of Hastings Highlands.

THAT Council support the Township of Cavan Monaghan's resolution regarding Ontario's Consultation on Primary, Home and Community Health Care.

THAT Council authorizes the Chief Administrative Officer/Clerk to provide members of the public with a digital copy of the unofficial recording of the Recreation, Heritage and Culture Committee meeting of January 12, 2016 upon request. The recording provided will only contain the public portion of the meeting.

THAT staff be directed to audio record all future Council and Standing Committee Meetings (excluding In-Camera) and make them available on the Municipal website.

THAT the CAO/Clerk be directed to research best practices for a policy covering audio/video recording and live streaming of Council and Standing Committee meetings and bring a draft policy for discussion to the Finance and Administration Committee meeting currently scheduled for April 11, 2016.

THAT Council approve the severance application B115/15 John M. Recoskie, including the recommendation for site grading and a drainage plan prepared by a qualified professional (excluding a drainage easement).

THAT Council supports the County of Renfrew's recommendation that the Environmental Impact Study Planning Report provided by the applicants of severance application B77/15 and B78/15 is adequate to the needs of the application.

THAT the Meeting enter In-Camera Session at 9:14 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees"; "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - In-Camera - February 1, 2016. 2. Operational Review

THAT the Meeting return to Open Session at 10:42 p.m.

THAT Council call a Special Council Meeting (In-Camera) to discuss a hiring committee as well as review the applications received for the current posted job applications.

THAT By-Law 2016-12 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of February 16th, 2016 be given first and second reading this 16th day of February 2016.

THAT By-Law 2016-12 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of February 16th, 2016 be given third and final reading this 16th day of February 2016.

THAT the Meeting adjourn at 10:45 p.m.