Regular Council

THAT the Regular Council Meeting Agenda for Monday, April 18, 2016 be approved as amended.

THAT the Public Meeting Minutes for April 4, 2016 be approved as amended.

THAT the Regular Council Meeting Minutes for April 4, 2016 be approved as presented.

THAT the Operations Committee Meeting Minutes for April 6, 2016 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend to Council that the over budget expenditure line items (dated April , 2016) for the vehicle expense roadway 1-08-14-701019 Compactor Caterpillar Unit #39 and Roadway Maintenance Activity 147 Union Expense be accepted as presented. 2. THAT the Operations Committee recommend to Council that the applications received and presented for 2016 Private Roads Grant funding be approved. 3. THAT the Operations Committee recommend to Council that they approve two Household Hazardous Waste Day (proposed for one day in July and one day in August), with one event sharing services equally with Brudenell, Lyndoch and Raglan and Hastings Highlands (and each Municipality providing an attendant). 4. THAT the Operations Committee recommend to Council that they accept the quote from Draper Industrial Contracting Ltd. for 6 steel plates for the Bark Lake Waste Disposal Site at a cost of $7,390.00 each.

THAT the Water and Wastewater Committee Meeting Minutes for April 6 , 2016 be approved as amended with the following recommendations: 1. THAT the Water and Wastewater Committee recommend Council accept the 2015 Annual Water Reports presented by Ontario Clean Water Agency. 2. THAT the Water and Wastewater Committee recommend Council accept the 2015 Annual Water Report for the Barry's Bay Wastewater System presented by Ontario Clean Water Agency. 3. THAT the Water and Wastewater Committee recommend to Council to adopt the 2016 Water System Budget as presented. 4. THAT the Water and Wastewater Committee recommend to Council to adopt the 2016 Wastewater System Budget as presented. 5. THAT the Water and Wastewater Committee recommend to Council to amend the Wastewater System Budget by reducing the transfer to capital reserves from $50,000 to $40,000. 6. THAT the Water and Wastewater Committee recommend to Council that the proposed water and wastewater rates are amended to include the revisions of the 2016 Water and Wastewater Budgets. (Water Rate $4.50 cubic meter and Wastewater Rate $4.62 cubic meter, combined rate of $9.12 cubic meter).

THAT the Finance and Administration Committee Meeting Minutes for April 11, 2016 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend Council approve vacancy rebates for the following properties for the 2015 taxation year: Roll Number 024-030-27170 - $ 552.35 024-030-62150 - $ 862.29 024-035-25200 - $1,137.21 026-010-11200 - $1,024.51 026-010-47500 - $ 507.80 026-010-51600 - $ 272.57 026-010-59650 - $ 425.40 026-020-09900 - $ 85.23 028-025-29850 - $ 982.19 028-025-30200 - $ 1,910.93 028-025-57897 - $ 477.41 2. THAT the Finance and Administration Committee recommend Council approve a 50% reduction to the municipal portion of the 2016 property tax bill for the Royal Canadian Legion. 3. THAT the Finance Committee recommend to Council to accept the 2015 Municipal Audit Management Letter as information. 4. THAT the Finance and Administration Committee recommend Council adopt the Procurement Policy and Procedures Manual. 5. THAT the Finance and Administration Committee recommend to Council to apply an adjustment to the council remuneration by-law in the amount of 1.5% to reflect the 2015 Consumer Price Index and submit the updated by-law for consideration; AND THAT the Finance and Administration Committee recommend to Council to apply an adjustment to the staff and officer remuneration by-law in the amount of 1.5% to reflect the 2015 Consumer Price Index and submit the updated by-law for consideration. 6. THAT the F

THAT the rebranding of the Railway Station be held in abeyance until such time that further discussion of use of the Railway Station has been discussed; AND THAT this motion replace recommendation #5: "THAT the Recreation, Heritage and Culture Committee recommend to further review the logo design for the new branding of the Madawaska Valley Visitor Centre and direct staff to move forward with the concept."

THAT Council approve the in-kind donation request of $120.00 for the use of the Paul J. Yakabuski Community Centre Lounge by the Friends of the Killaloe and District Public Library for hosting an author presentation on May 26th, 2016.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for April 12, 2016 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend that Council accept the report of Survey of Ice Arenas in Ontario as information; AND THAT the Recreation, Heritage, and Culture Committee recommend that Council support any future endeavors in regards to funding for arenas from ministries in regards to grants. 2. THAT the Recreation, Heritage and Culture Committee recommend that Council accept the changes in the Ice Allocation Policy for the addition of the new schedule of fees for ice rental for Prime Time Rate $158.09, Non-Prime Time Rate $124.39 and Minor Sport Rate $113.00 all including HST. 3. THAT the Recreation, Heritage and Culture Committee recommend to Council that Council accept the amended Donation Request Policy. 4. THAT the Recreation, Heritage and Culture Committee recommend to Council to direct staff to continue working with the Madawaska Valley Horticultural Society is regards to the Adopt-A-Bed Program and use the $2000.00 in funding that has been budgeted for the project. 5. THAT the Recreation, Heritage and Culture Committee recommend to further review the logo design for the new branding of the Madawaska Valley Visitor Centre and direct staff to move forward with the concept. 5. THAT the rebranding of the Railway Station be held in abeyance until such time that further discussion of use of the Rai

THAT the Meeting recess at 8:42 p.m. Regular Council - April 18, 2016

THAT By-Law 2016-25 Being a By-Law to adopt the 2016 Municipal Budget is given first and second reading this 18th day of April, 2016.

THAT By-Law 2016-25 Being a By-Law to adopt the 2016 Municipal Budget is given third and final reading this 18th day of April, 2016.

THAT By-Law 2016-26 Regular Council - April 18, 2016 Being a By-Law to adopt the 2016 Curbside Pickup and 2016 Transfer Station Budgets and Rates for Municipal purposes be given first and second reading this 18th day of April 2016.

THAT By-Law 2016-26 Being a By-Law to adopt the 2016 Curbside Pickup and 2016 Transfer Station Budgets and Rates for Municipal purposes be given third and final reading this 18th day of April 2016.

THAT By-Law 2016-27 Being a By-Law regulating the appointment, duties and remuneration of Township Officers and Staff be given first and second reading this 18th day of April 2016.

THAT By-Law 2016-27 Being a By-Law regulating the appointment, duties and remuneration of Township Officers and Staff be given third and final reading this 18th day of April 2016.

THAT By-Law 2016-28 Being a By-Law to provide for the remuneration of the Members of Council of The Corporation of the Township of Madawaska Valley be given first and second reading this 18th day of April 2016.

THAT By-Law 2016-28 Regular Council - April 18, 2016 Being a By-Law to provide for the remuneration of the Members of Council of The Corporation of the Township of Madawaska Valley be given third and final reading this 18th day of April 2016.

THAT By-Law 2016-29 Being a By-Law authorizing the signing of a Master Communications Agreement and a Bell Business Internet Dedicated Service Schedule and/or a Bell Business Internet Package Schedule with Bell Canada Inc. for EORN RFP- P-01-2015 for the provision of high speed internet services to 6 Township locations be given first and second reading this 18th day of April 2016.

THAT By-Law 2016-29 Being a By-Law authorizing the signing of a Master Communications Agreement and a Bell Business Internet Dedicated Service Schedule and/or a Bell Business Internet Package Schedule with Bell Canada Inc. for EORN RFP- P-01-2015 for the provision of high speed internet services to 6 Township locations be given third and final reading this 18th day of April 2016.

THAT By-Law 2016-30 Being a By-Law to provide for the closing and stopping up of part of an original allowance for road along the shore of Beaverdam Lake in front of Lot 4, Concession 10 in the geographic Township of Burns, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 18th day of April 2016.

THAT By-Law 2016-31 Being a By-Law to provide for the closing and stopping up of part of an original allowance for road along the shore of Curriers Lake in front of Lot 8, Concession 10 in the geographic Township of Burns, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 18th day of April 2016.

THAT the Council of The Township of Madawaska Valley supports The Township of South Algonquin with the following resolution: "WHEREAS the ban on wolf and coyote harvest in the 39 geographical townships surrounding Algonquin Provincial Park, instituted in 2001, was based on the questionable, flawed, poorly researched hypothesis of John Theberge, that Algonquin Park wolves were headed for extinction through human killing, when park wolves followed the migrating deer to yards outside the park; and WHEREAS due to pressure from anti-hunting and anti-trapping groups the Ministry of Natural Resources implemented the ban before the completion of the study they had commissioned to collect scientific information on the status of the Eastern wolf in and around Algonquin Park; and WHEREAS further research by Dr. Brent Patterson in 2006 suggests that the majority of wolf mortality was from natural causes, including, but not limited to interaction with other wolves; and WHEREAS the document, " Proposed Strategy For Wolves In Ontario", released by the Ontario Ministry Of Natural Resources in November 2004 states that " Public safety and the protection of private property are important factors to consider", and further states that decisions are based in an open and transparent manner, which considers all available ecological, social and economic information; and Regular Council - April 18, 2016 WHEREAS in 2010 after being petitioned by the Township of South Algonquin with numerous documented

THAT the Meeting enter In-Camera Session at 9:41 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees"; "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client Regular Council - April 18, 2016 privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f). 1. Regular Council Meeting Minutes - In-Camera - April 4, 2016 2. Finance and Administration Committee Meeting - In-Camera - April 11, 2016 3. Letter from Mary Shushack - April 7, 2016 RE: OMB Hearing 4. Staff Report - CAO/Clerk - April 18, 2016 RE: Human Resources - Hiring Process Update 5. Staff Report - CAO/Clerk RE: Land Acquisition Proposal

THAT the Meeting return to Open Session at 10:10 p.m.

THAT By-2016-32 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of April 18th, 2016 be given first and second reading this 18th day of April 2016.

THAT By-2016-32 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of April 18th, 2016 be given third and final reading this 18th day of April 2016.

Regular Council - April 18, 2016 THAT the Meeting adjourn at 10:12 p.m.