Regular Council

THAT the Regular Council Meeting Agenda for Monday, May 2, 2016 be approved as amended.

THAT the Meeting recess at 7:55 p.m.

THAT the Regular Council Meeting Minutes for April 18, 2016 be approved as presented.

THAT the Development and Property Committee Meeting Minutes for April 14, 2016 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend to Council to strike a sub-committee or working group which will include Volunteer Member, Ted Bialy; Councillor Peplinski, Councillor Maika and with the support of the Recreation and Community Development Coordinator (amended at the May 2, 2016, Regular Council Meeting); AND THAT they will identify and determine who Professor Tagliamonte and the dignitaries are that are being

THAT the Finance and Administration Committee Meeting Minutes for April 18, 2016 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend that Council does not proceed with the Code of Conduct By-Law 2016-22 as presented. 2. THAT the Finance and Administration Committee recommend to Council that a Memorandum of Understanding (MOU) is developed as per the role of Volunteer Standing Committee Members and that the draft MOU be brought back to an upcoming Finance and Administration Committee Meeting for review.

THAT By-Law 2016-33 Being a By-Law to authorize the entering into and execution of a Development Agreement between Andrew J. Yantha Contracting Ltd., The Corporation of the Township of Madawaska Valley and Sylvester Ambrose Zelney and Jacqueline B. Zelney be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-33 Being a By-Law to authorize the entering into and execution of a Development Agreement between Andrew J. Yantha Contracting Ltd., The Corporation of the Regular Council - May 02, 2016 Township of Madawaska Valley and Sylvester Ambrose Zelney and Jacqueline B. Zelney be given third and final reading this 2nd day of May 2016.

THAT By-Law 2016-34 Being a By-Law to authorize the entering into and execution of the Connecting Links Program Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Transportation ("Ontario") and The Corporation of The Township of Madawaska Valley be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-34 Being a By-Law to authorize the entering into and execution of the Connecting Links Program Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Transportation ("Ontario") and The Corporation of The Township of Madawaska Valley be given third and final reading this 2nd day of May 2016.

THAT By-Law 2016-35 Being a By-Law to authorize the entering into and execution of a, Development Agreement, with Michael J. Dombroskie and Rebecca Dombroskie and The Corporation of the Township of Madawaska Valley be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-35 Regular Council - May 02, 2016 Being a By-Law to authorize the entering into and execution of a, Development Agreement, with Michael J. Dombroskie and Rebecca Dombroskie and The Corporation of the Township of Madawaska Valley be given third and final reading this 2nd day of May 2016.

THAT By-Law 2016-36 Being a By-Law to authorize the entering into and the execution of a Contribution Agreement with Community Futures Development Corporation - Renfrew County and The Corporation of The Township of Madawaska Valley be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-36 Being a By-Law to authorize the entering into and the execution of a Contribution Agreement with Community Futures Development Corporation - Renfrew County and The Corporation of The Township of Madawaska Valley be given third and final reading this 2nd day of May 2016.

THAT By-Law 2016-37 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-37 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such Regular Council - May 02, 2016 social, recreational, community or athletic purpose or combination of such purposes be given third and final reading this 2nd day of May 2016.

THAT By-Law 2016-38 Being a By-Law to amend By-Law 2014-90 with respect to Policy # A-10 (Staffing/Recruitment) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-38 Being a By-Law to amend By-Law 2014-90 with respect to Policy # A-10 (Staffing/Recruitment) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given third and final reading this 2nd day of May 2016.

THAT By-Law 2016-39 Being a By-Law authorizing the entering into of a Boundary Road Agreement and the execution thereof between The Corporation of the Municipality of Hastings Highlands and The Corporation of the Township of Madawaska Valley be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-39 Being a By-Law authorizing the entering into of a Boundary Road Agreement and the execution thereof between The Corporation of the Municipality of Hastings Highlands and The Corporation of the Township of Madawaska Valley be given third and final reading this 2nd day of May 2016. Regular Council - May 02, 2016

THAT Council approve a 1/4 page add in the Ladies Auxillary - 2016 Provincial Convention at a cost of $100.00.

THAT the Township of Madawaska Valley support Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock's resolution: Whereas human trafficking is a heinous crime that has been

THAT Council supports Enbridge in their proposal for natural gas expansion in Ontario.

THAT Council approve the proposal for the scanning of the Municipal By-Laws and Council Minutes from Image Advantage Solutions Inc. in the estimated price of $17,312.00 (guaranteed to be within 5% of the price).

That Council accept the low bid for Tender MV 2016-05 Hot Mix pavement from J.P Leveque Bros Haulage Ltd in the amount of $132,830, excluding taxes and subject to the requirements of the contract.

That Council accept the low bid for Tender MV 2016-06 Surface Treatment from Greenwood Paving Ltd in the amount of $349,475.00, excluding taxes and subject to the requirements of the contract.

That Council accept low bid for Tender MV 2016-07 Crushed Gravel/Pit Run from Walsh Contracting in the amount of $124,607.00, excluding taxes and subject to the requirements of the contract.

THAT the Meeting enter In-Camera Session at 10:11 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees"; "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", cover under the rules of Municipal Freedom of Information and Protection of Privacy Act, Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f) and 239(3). Regular Council - May 02, 2016 1. Regular Council Meeting Minutes - In-Camera - April 18, 2016 2. Hiring Process Update (verbal) - CAO/Clerk 3. Tennis Court Tender Review

THAT the Meeting return to Open Session at 10:57 p.m.

THAT Council award Tender MV2016-01 Lakeshore Tennis Court Rebuild to H&H Construction Inc. in the amount of $109,933.51 (HST extra).

THAT By-Law 2016-40 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of May 2, 2016 be given first and second reading this 2nd day of May 2016.

THAT By-Law 2016-40 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of May 2, 2016 be given third and final reading this 2nd day of May 2016.

THAT the Meeting adjourn at 10:59 p.m. Regular Council - May 02, 2016