Regular Council

THAT the Regular Council Agenda for Monday, October 3, 2016 be approved as amended.

THATthe Regular Council Meeting Minutes for Monday, September 19, 2016 be approved as presented.

THAT the Finance and Administration Committee Meeting Minutes for September 21, 2016 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend that Council modify the normal hours of business (General Administration Office) - policy E- Regular Council - October 03, 2016 01 - to accommodate the 2016 Christmas and New Year's holidays, by closing the offices at 4 p.m. on December 23, 2016, and December 26-30, 2016 inclusively; AND THAT the Township of Madawaska Valley modify the normal hours of operation of the Landfill and Transfer Station Sites and Curbside Pickup Services to accommodate the 2016 Christmas and New Year's holidays. 2. THAT the Finance and Administration Committee recommend to Council that staff be directed to begin the process of contacting the bidders for the Long Range Financial Plan Request for Proposals (MV-2016-12) to make a presentation to Council at the nearest opportunity, AND THAT their presentations are provided to Council for review prior to the presentation. 3. THAT the Finance and Administration Committee recommend to Council that the Procurement Policy update is

THAT staff be directed to advertise for interested volunteers that are in support of local culture and heritage for the Lipusz Twinning Committee; AND THAT staff facilitate the application process and present to Council for approval; AND THAT the Lipusz Twinning Committee reports to the Recreation, Heritage and Culture Committee.

THAT the Development and Property Committee Meeting Minutes for September 22, 2016 be approved as presented with the following recommendations: 1. THAT the Development & Property Committee recommend to Council that Severance Application B72/16, be approved as applied for, as a lot addition, subject to the following conditions: Regular Council - October 03, 2016 THAT a Development Agreement be entered into in accordance with Sections 53(12) and 51(26) of the Planning Act, indicating that the lands to be severed and the lands to be added to (which lot was created by severance B03/80) will be conveyed as one parcel in all future transactions and that the agreement is to be registered on title to the subject lands; AND THAT the lands to be severed be re-zoned to Limited Service Residential (LSR). 2. THAT the Development and Property Committee recommend to Council that staff be directed to purchase the used portable building from Renfrew County District School Board for municipal purposes, pending a final assessment with CAO/Clerk, Chief Building Official and Chief Fire Official, and final costs are determined as well a comparable/alternate building has been estimated. AND THAT a suitable site is considered adjacent to the Municipal Offices or as otherwise directed by Council.

THAT By-Law 2016-89 Being a By-Law to authorize the execution of an Ontario Community Infrastructure Fund Formula-Based Component Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of The Township of Regular Council - October 03, 2016 Madawaska Valley be given first and second reading this 3rd day of October 2016.

THAT By-Law 2016-89 Being a By-Law to authorize the execution of an Ontario Community Infrastructure Fund Formula-Based Component Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of The Township of Madawaska Valley be given third and final reading this 3rd day of October 2016.

WHEREAS Canada Post announced drastic cutbacks to our public postal service in December 2013, including plans to end home mail delivery in our country. WHEREAS there was a huge public outcry in response to the cutbacks and stiff opposition from most federal parties, including the Liberal Party, which promised to halt the deliver cuts and conduct a review of Canada Post, if elected. WHEREAS the delivery cuts were halted and our Liberal government is currently conducting a Canada Post Review, which started earlier this year with an independent task force to identify options for the future of postal service in this country. WHEREAS a parliamentary committee will hold e-consultations and meetings in various locations across the country on postal service and the options that have been identified by the task force and then make recommendations to the government on the future of Canada Post. WHEREAS it will be crucial for the parliamentary committee to hear views on key issues, including the importance of maintaining the moratorium on post office closures, improving the Canadian Postal Service Charter, adding postal banking, greening Canada Post, keeping decent post office jobs in our communities, preserving daily delivery, restoring home mail delivery, Regular Council - October 03, 2016 developing services that help older Canadians remain in their homes and providing services that assist people with disabilities, THEREFORE BE IT RESOLVED that the Township of Madawaska Valley fill o

THAT Council approve a half page ad, similar to the 2015/16 advertisement in the Madawaska Valley District High School Yearbook, which will include the names of Council.

THAT Council provides permission to St. Matthew the Apostle Parish to sell raffle tickets for their November 6, 2016 draw, in the Township of Madawaska Valley.

WHEREAS, The week of October 16-22, 2016, will be celebrated in Ontario as Local Government Week, and WHEREAS, the municipal order of government performs functions that significantly impact the day-to-day life of citizens throughout the world, and WHEREAS, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), the Ontario Ministry of Municipal Affairs and Housing, and the Association of Municipalities of Ontario (AMO), acknowledge and celebrate the significant role that municipal governments play in helping to define the character, priorities, physical make up, and quality of life of communities across Ontario; NOW THEREFORE, I, Mayor, Kim Love, Head of Council of The Township of Madawaska Valley, do hereby proclaim the week of October 16 - 22, 2016 , as Local Government Week in the municipality of The Township of Madawaska Valley and do commend its thoughtful observance to all citizens of our municipality. Dated this 3rd day of October, 2016

WHEREAS the public library is a partner in fostering lifelong learning and plays a vital role in helping citizens of all ages access the information and tools that they need to live, learn, and work; WHEREAS the public library helps citizens develop skills required to find and evaluate information in a knowledge-based economy; WHEREAS the public library bolsters economic prosperity by providing access to essential decision-making information for organizations and businesses; WHEREAS the public library enhances the quality of life for all citizens and helps to ensure that culture continues to flourish and thrive; Madawaska Valley Public Library provides a vital service to our community THEREFORE, I Kim Love Mayor of Madawaska Valley Proclaim October 16 – 22nd to be Ontario Library Week and I encourage everyone to discover Ontario’s public libraries this week and throughout the year.

WHEREAS: The safety of victims of sexual violence and/or domestic violence should be a priority for all levels of government in Canada, and WHEREAS: The intent of a certificate of parole is to set out the conditions under which an inmate may be granted parole, and WHEREAS: By signing a certificate of parole the inmate indicated that they agree to abide by the conditions contained therein; and WHEREAS: The electronic monitoring of parolees convicted of an offence of sexual violence and/or an offence of domestic violence would facilitate compliance with the conditions of parole and provide some peace of mind for the victims of these crimes, THEREFORE BE IT RESOLVED THAT the Council of the Township of Madawaska Valley supports the changes to the parole system proposed in the Private Member's Bill put forward by the Honourable John Yakabuski, MPP for Renfrew Nipissing Pembroke, and submitted as Bill 21, An Act to amend the Ministry of Correctional Services Act in respect of parole, AND THAT a copy of this resolution of support be sent to the Hounourable Kathleen Wynne, Premier of Ontario, the Honourable David Oraziette, Minister of Community Safety & Correctional Services, Mr. Patrick Brown, Leader of the Regular Council - October 03, 2016 Progressive Conservative Party, Ms. Andrew Horwath, Leader of the New Democratic Party, and all Members of Provincial Parliament in the Province of Ontario; and THAT a copy of this resolution of support be sent to the Association of Municipalit

THAT Council accepts the Request for Proposal for Construction, Demolition, and Bulky Waste Processing from Killaloe Wood Products in the amount of $17,400.00 (excluding HST).

THAT the Meeting enter In-Camera Session at 8:32 p.m. to discuss matters pertaining to " the security of the property of the municipality or local board" , "personal matters about an identifiable individual, including municipal or local board employees"; "a proposed or pending acquisition or disposition of land by Regular Council - October 03, 2016 the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c). back to order at 8:41 1. Regular Council Meeting Minutes - IN-CAMERA - September 19, 2016 2. Finance and Administration Committee Meeting -IN-CAMERA - September 21, 2016 3. Email RE: February 12, 2015 MV Township Plow Truck Accident 4. Offer to Purchase - 39 St. Francis Memorial Drive 5. Union Grievance Update

THAT the Meeting return to Open Session at 9:11 p.m.

THAT By-Law 2016-90 RE: Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 3rd, 2016 be given first and second reading this 3rd day of October 2016.

THAT By-Law 2016-90 RE: Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 3rd, 2016 be given third and final reading this 3rd day of October 2016.

THAT the Meeting adjourn at 9:12 p.m.