Regular Council

THAT the Regular Council Meeting Agenda for Monday, October 17, 2016 be approved as amended.

THAT the Regular Council Meeting Minutes for October 3, 2016 be approved as presented.

THAT the Operations Committee Meeting Minutes for October 5, 2016 be approved as amended with the following recommendations: 1. THAT the Operations Committee recommend that Council approve Mr. Martin Serran's request and grant him permission to install two culverts and Regular Council - October 17, 2016 gravel on the Road Allowance between Lots 5 and 6 Concession 1 and 2 in the geographic Township of Radcliffe; AND THAT the brush be addressed as per By-Law 2014-84. 2. THAT the Operations Committee recommend Council to direct staff to respond regarding to the maintenance standard the Municipality complies to, with regards to a complaint by Canada Post on the conditions of Dam Lake Road. 3. THAT the Operations Committee recommend to Council that the following equipment be deemed surplus to the needs of the Township: 1. Unit 24, 1987 Case Loader 2. Unit 58, Brusher Grader 3. Unit 13-01, Ingersoll-Rand 575 Paver 4. THAT the Operations Committee recommend to Council that the organics pick up schedule is amended to be conducted on a bi-weekly basis from October 1st to April 30th of each calendar year.

THAT the Water and Wastewater Committee Meeting Minutes for October 7, 2016 be approved as presented with the following recommendation: 1. THAT the Water and Wastewater Committee recommend to Council that staff be directed to make an application to the Clean Water and Wastewater Fund (2016-2017), identifying the following projects: 1 Pumping stations x 2 (Lakeshore Drive, St. John Bosco) 2. Remaining underdrain filter 3. Chemical Feed System Upgrades (WTP) 4. Repairs to bio-solids pump (pumps sludge out of WWTP) 5. Replacement of RF transmitters (and accompanying software) for all of the water meters and inspection program

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for October 11, 2016 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend Council accept the request of a reduced rental rate of the Paul J. Yakabuski Community at the charitable rate of $200.00 + HST for the event Girl's Night Out on October 14, 2016. 2. THAT the Recreation, Heritage and Culture Committee recommend Council accept the donation request from the Community Resource Centre for $300.00 in monetary funds to help support their annual Christmas Food and Toy Drive. 3. THAT the Recreation, Heritage and Culture Committee recommend that Council direct staff to develop a policy and rate structure to sell off ice times that have been made available on short notice due to a cancellation, and/or during any holiday season. 4. THAT the Recreation, Heritage and Culture Committee recommend to Council to host a silent auction for each cord of wood used (and to be removed) from the Railway Station's "There is Art in your Woodpile" exhibit.

THAT the Fire and Protection Committee Meeting Minutes of October 13, 2016 be approved as amended with the following recommendations: 1. THAT the Fire and Protection Committee recommend Council direct staff to respond to the Township of Brudenell, Lyndoch, Raglan that due to position restructuring at the Township of Madawaska Valley, they are not in a position to increase additional contract services to the By-Law Enforcement Officer position and will re-evaluate in a year. 2. THAT the Fire and Protection Committee recommend to Council to direct staff to send a letter to the County of Renfrew supporting the recommendation from the Dawnex Corporation, Fire Communications Systems Study that a sub- committee is formed to determine the needs of the County and Lower Tier Municipalities. Regular Council - October 17, 2016 3. THAT the Fire and Protection Committee recommend to Council to accept the Request for Proposal from Asphodel Fire Trucks for the Used Cab and Chassis and New Tank for the North Station (Delivery 2017) for the amount of $191,710.00 plus HST. 4. THAT the Fire and Protection Committee recommend to Council that a bunker suit for the Chief Fire Official is purchased and that consideration for an additional six suits is considered if there are surplus funds available from the 2016 Fire Protection budget. 5. THAT the Fire and Prevention Committee recommends to Council to accept the proposal from Welk Electric to install two - twenty four inch fans (one in each bay) at

THAT By-Law 2016-91 Being a By-law to govern the exchange of lands at Parts of Lot 183 and Lot 184 Range B South geographic Township of Sherwood, in the Township of Madawaska Valley in the County of Renfrew be given first and second reading this 17th day of October 2016.

THAT By-Law 2016-91 Being a By-law to govern the exchange of lands at Parts of Lot 183 and Lot 184 Range B South geographic Township of Sherwood, in the Township of Regular Council - October 17, 2016 Madawaska Valley in the County of Renfrew be given third and final reading this 17th day of October 2016.

THAT the Township of Madawaska Valley supports Grey Highlands with the following resolution: WHEREAS the current Accommodation Review process is not reflective of the reality of rural school and community life; and WHEREAS school closures impact single-school small rural communities in all educational, social and economic aspects to a far greater degree than those impacts in multi-school urban communities; BE IT RESOLVED, THAT the Municipality of Grey Highlands requests the Minister of Education initiate an immediate moratorium on the Accommodation Review Process until such times as a review of the above mentioned impacts on small rural communities be studied, completed and the results and recommendation be considered; and THAT this resolution be circulated to Premier Kathleen Wynne, MPP Bill Walker, Minister of Infrastructure and the Municipality of Grey Highlands for further distribution.

THAT Council approves the donation request as presented from the Madawaska Valley Lions Club regarding the 51st Annual Santa Claus Parade to be held Saturday, December 3rd, 2016.

THAT the Meeting recess at 8:54 p.m.

THAT the Meeting enter In-Camera Session at 9:03 p.m. to discuss matters pertaining to " the security of the property of the municipality or local board" , "personal matters about an identifiable individual, including municipal or local board employees"; "a proposed or pending acquisition or disposition of land by the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c). 1. Regular Council Meeting Minutes - IN-CAMERA - October 3, 2016 2. Fire and Protection Committee Meeting Minutes - IN-CAMERA - October 13, 2016

THAT the Meeting return to Open Session at 9:09 p.m.

THAT By-Law 2016-92 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 17, 2016 be given first and second reading this 17th day of October, 2016.

THAT By-Law 2016-92 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 17, 2016 be given third and final reading this 17th day of October, 2016.

THAT the Meeting adjourn at 9:11 p.m.