Regular Council

THAT the Regular Council Meeting Agenda for Monday, November 21, 2016 be approved as amended.

THAT the Regular Council Meeting Minutes of November 7, 2016 be approved as presented.

THAT the Finance and Administration Committee Meeting for Thursday, November 3, 2016 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council that staff is directed to apportion the costs from Figure 3 as determined and bring back to Council for approval. 2. THAT the Finance and Administration Committee recommend to Council to accept the modified Donation Policy AND THAT Council enact the by-law to adopt the revised document; AND THAT Council amend the portion of the facility rental rates for Charitable Organization as identified on Schedule “J” of By-Law #2016-03 (Schedule of Fees by-law) as follows: · Paul J Yakabuski Community Centre – Charitable Organization* (with approval of Council) from $200.00 to $250.00 (exclusive of HST) and from $226.00 to $282.50 (inclusive of HST) · Combermere Community Centre – Charitable Organization* (with approval of Council) from $100.00 to $150.00 (exclusive of HST) and from $113.00 to $169.50 (inclusive of HST) Regular Council - November 21, 2016 3. THAT the Finance and Administration Committee recommend to Council to direct staff to review and incorporate any changes noted to the draft procurement policy; AND THAT a report is provided outlining employee costs, hours of work and responsibilities that may be incurred with the draft procurement policy proposal. 4. THAT the Finance and Administration Committee recommend to Council that the Municipal insurance coverage

THAT the Recreation, Heritage and Culture Committee Meeting Minutes of November 15, 2016 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommends to Council to accept the donation request from the St. Francis Valley Healthcare Foundation in regards to the Tree of Lights Ceremony for 2016 for use of the Railway Station, monetary support of $600.00 for horse drawn wagon rides and in-kind staff support for lights for Friday, December 2, 2016. 2. THAT the Recreation, Heritage and Culture Committee recommend to Council to direct staff to continue research and the development of a Canadian Heritage Artists in the Madawaska Valley Exhibitions for 2018 including the works of William Kurelek, AY Jackson and AJ Casson; AND THAT the Recreation, Heritage and Culture Committee discuss the option of becoming a member of the Ontario Association of Art Galleries to become an affiliated member and have the ability to access original pieces of art through this program. Regular Council - November 21, 2016 3. THAT the Recreation, Heritage and Culture Committee recommend to Council to allow for the development of a sub-committee for the purposes of finalizing and overseeing Canada 150 events for 2017; AND THAT the Recreation, Heritage and Culture Committee recommend Council direct staff to assemble the committee, finalize the events list and host a final open house outlining 2017. 4. THAT the Recreation, Heritage and Culture Co

THAT the Recreation Heritage and Culture Committee recommend to Council that Mr. Ed Chippior is accepted as a volunteer member of the Lipusz Twinning Committee.

THAT the Recreation Heritage and Culture Committee recommend to Council that Mr. David Shulist is accepted as a volunteer member of the Lipusz Twinning Committee.

That the Recreation Heritage and Culture Committee recommend to Council that Mr. Clifford Blank is accepted as a volunteer member of the Lipusz Twinning Committee. Regular Council - November 21, 2016

THAT By-Law 2016-97 Being a By-Law to establish a Donation Policy be given first and second reading this 21st day of November, 2016.

THAT By-Law 2016-97 Being a By-Law to establish a Donation Policy be given third and final reading this 21st day of November, 2016.

THAT By-Law 2016-98 Being a By-Law to authorize the execution of a tax arrears extension agreement pursuant to Section 378 of the Municipal Act, 2001 be given first and second reading this 21st day of November 2016.

THAT By-Law 2016-98 Being a By-Law to authorize the execution of a tax arrears extension agreement pursuant to Section 378 of the Municipal Act, 2001 be given third and final reading this 21st day of November 2016.

THAT By-Law 2016-99 Being a By-Law to grant certain easements to Hydro One Networks Inc. over Parts of Plan 49M-84 in the Township of Madawaska Valley in the County of Renfrew be given first and second reading this 18th day of November, 2016.

THAT By-Law 2016-99 Being a By-Law to grant certain easements to Hydro One Networks Inc. over Parts of Plan 49M-84 in the Township of Madawaska Valley in the County of Renfrew be given third and final reading this 18th day of November, 2016.

THAT the Township of Madawaska Valley supports The Corporation of The Municipality of Neebing with the following resolution: BE IT RESOLVED THAT The Municipality of Neebing is opposed to the passage of Schedule 5 of Bill 7 which will download the enforcement of residential tenancy standards to Municipalities without any compensation to the Municipalities for the increased workload that will result; AND THAT copies of this resolution be forwarded to the Premier, the Minister of Housing, the Minister of Municipal Affairs, AMO, other municipalities in Ontario who do not have property standards by-laws already, and to the Thunder Bay Municipal League at the Fall Conference.

THAT the Township of Madawaska Valley supports The Township of Stormont with the following resolution: Regular Council - November 21, 2016 WHEREAS the Upper Canada District School Board (UCDSB) has commenced a Pupil Accommodation Review (PAR) study that may result in the closure of dozens of schools across the Board, many in SDG; AND WHEREAS the aggressive timelines imposed by the UCDSB simply do not allow for sufficient time for adequate and reasonable public consultation and review by those impacted by the closures; AND WHEREAS it is understood that no discussion is contemplated or taken place between the UCDSB and the 3 other local school boards regarding sharing underutilized space; AND WHEREAS schools are an essential element of the fabric of our rural communities; NOW THEREFORE we, the 32 elected representatives (upper and lower tier) of the 65,000 residents of Stormont, Dundas and Glengarry, collectively demand that the PAR being undertaken by the UCDSB be immediately suspended for a period of 1 year, to allow adequate time to complete the work necessary to chart the course ahead that is in the best interests of all UCDSB students, AND FURTHER MORE THAT the policy issued by the Ontario Ministry of Education on March 26, 2015,deleting the requirement that local school boards take into consideration the social, economic or geographic implications of school closures, be immediately reviewed, given the devastating impact this policy has on rural schools.

THAT the Council of the Township of Madawaska Valley supports Bill 9 which stated that any treatment recommended by a physician for a patient who is recovering from a stroke is provided to that patient promptly, regardless of this patient's age, and THAT a letter confirming Council's support for Bill 9 be sent to the Honourable Eric Hoskins, Minister of Health and Long Term Care, AND THAT a copy of this resolution be sent to the Honourable Kathleen Wynne, Premier of Ontario, Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms. Andrea Horwath, Leader of the New Democratic Party, and the Honourable Lorne Coe, MPP (Whitby-Oshawa).

THAT eligible staff and volunteer firefighters are provided with a 2016 Christmas bonus payment in the amount of $75.00.

THAT the Meeting recess at 7:55 p.m.

THAT the Meeting enter In-Camera Session at 8:00 p.m. to discuss matters pertaining to " the security of the property of the municipality or local board" , "personal matters about an identifiable individual, including municipal or local board employees"; "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(f). 1. Regular Council Meeting Minutes - In-Camera - November 7, 2016 2. Finance and Administration Committee Meeting Minutes - In-Camera - November 3, 2016 3. Recreation, Heritage and Culture Committee Meeting Minutes - In-Camera - November 15, 2016 4. Letter from Lakewoods Resort Developments Inc. - November 14, 2016 5. Letter from Brian MacDonald, Teamsters Local Union No.91 - November 8, 2016 RE: Collective Bargaining 6. Council Code of Conduct Complaint

THAT the Meeting return to Open Session at 8:36 p.m.

THAT By-Law 2016-100 Regular Council - November 21, 2016 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of November 21st, 2016 be given first and second reading this 21st day of November, 2016.

THAT By-Law 2016-100 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of November 21st, 2016 be given third and final reading this 21st day of November, 2016.

THAT the Meeting adjourn at 8:39 p.m.