Regular Council

THAT the Regular Council Meeting Agenda for Monday, December 19, 2016 be approved as amended.

THAT the Regular Council Meeting Minutes for December 5, 2016 be approved as presented.

THAT the Public Meeting Minutes for December 5, 2016 be approved as presented.

THAT the Killaloe Community Policing Advisory Committee Meeting Minutes for September 8th, 2016 are accepted.

THAT the Operations Committee Meeting Minutes for December 7, 2016 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend to Council to direct staff to provide comments to the Ministry of Natural Resources and Forestry regarding the introduction of legislation to amend the Aggregate Resources Act. 2. THAT the Operations Committee recommend to Council to direct staff to develop a draft streetlight policy. 3. THAT the Operations Committee recommend to Council that the signs that were identified in not meeting the reflectivity test be replaced as needed to comply with the minimum maintenance standards. 4. THAT the Operations Committee recommend to Council to place the Incident/Accident Reports (3) dated December 7, 2016 In-Camera at the next Finance and Administration Committee Meeting. 5. THAT the Operations Committee recommend to Council to change the classification of Nuthatch Road to 6A. 6.THAT the Operations Committee recommend to Council to change the classification of Skidder Trail to 6B. 7. THAT the Operations Committee recommend to Council to accept the proposed changes to By-Law 2005-51. 8. THAT the Operations Committee recommend to Council to move the 2017 - 5 Year Capital Roads Plan forward to preliminary draft budget. Regular Council - December 19, 2016 9. THAT the Operations Committee recommend to Council to direct staff to send a letter to the County of Renfrew requesting that they address the conditions of Siberia

THAT the Water and Wastewater Committee Meeting Minutes for December 7, 2016 be approved as amended.

THAT Council direct staff to proceed with a request for quotation from a third party consultant to review and provide water and wastewater rates for usage prior to the April, 2017 billing, with consideration being given to debt retirement.

THAT the Finance and Administration Committee Meeting Minutes for December 14, 2016 be approved as amended with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council that they provide an expression of interest in attending the Municipality of Hastings Highlands Council training with Fred Dean; AND THAT costs for participation are determined. 2. THAT the Finance and Administration Committee recommend to Council to proceed with hiring for the vacant labourer position in the Operations Department. Regular Council - December 19, 2016 3. THAT the Finance and Administration Committee recommend to Council that the 2016 amount budgeted to be transferred from Reserves/Reserve Funds be reduced from $850,400 to $784,980 comprising of adjustments to following reserve allocations: Budget Amended Reduction Amount Amount Working Reserve 6,000 500 5,500 Unallocated Reserve 229,000 204,000 25,000 Building Renovation/Replacement 20,000 15,000 5,000 Reserve Landfill Rehabilitation Reserve 243,200 227,220 15,980 Economic Development Reserve 30,000 12,560 17,440 Railway Station Reserve (re-named) 4,300 2,800 1,500 532,500 462,080 70,420 4. THAT the Finance and Administration Committee recommend to Council to add a line item, Road Allowance Reserve to the Budget. 5. THAT the Finance and Administration Committee recommend to Council that the 2016 amount budgeted to be transferred into Reserves be increased in thefollowing budgets: a) In the General Adm

THAT the Development and Property Committee Meeting Minutes for December 15, 2016 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend to Council that Council authorize the issuance of a Shoreline Alteration Permit to the Owners/Applicants for the installation of a pipe dock that connects to the Shoreline via ramp and shore dock. 2. THAT the Development and Property Committee recommend to Council to approve Severance Application B94/16 as a residential building lot. 3. THAT the Development and Property Committee recommend to Council the Severance Application Files, B131/16(1), B132/16 (2) and B133/16(3), be approved by Council as applied for, as rural residential building lots, providing that favourable comments are received as noted; Subject only to the condition that severed parcel of Application B133/16(3), be re-zoned from Rural (RU) to Limited Service Residential - Exception (LSR-E) and that the applicant provides a right-of-way over Horseshoe Lane to Combermere Road (County Road #62); Regular Council - December 19, 2016 FURTHERMORE, THAT there is no requirement by the municipality for a Private Road Agreement, as the current status of Horseshoe Lane meets the requirements of access for emergency response vehicles. 4. THAT the Development and Property Committee recommend to Council direct staff to re-engage with the forestry industry and bring a report back to the Development and Property Committee. 5. THAT

THAT the Emergency Preparedness Committee Meeting for December 15, 2016 be approved as presented with the following recommendations: 1. THAT the Emergency Preparedness Committee recommend to Council to accept the Hazardous Identification and Risk Assessment (HIRA) as amended. 2. THAT the Emergency Preparedness Committee recommend to Council to accept the Critical Infrastructure List as amended. 3. THAT the Emergency Preparedness Committee recommend to Council to accept the Emergency Plan - By-Law 2008-01 as presented; AND THAT the By-Law will be updated in 2017.

THAT By-Law 2016-108 Being a By-Law to designate a certain area as an improvement area and to establish a Board of Management be given first and second reading this 19th day of December 2016.

THAT the Township of Madawaska Valley support Richmond Hill with the following resolution: Whereas the Federal Government’s Canada Post Review will conclude, in the spring of 2017, with the government announcing decisions on the future of Canada Post, including whether or not to create a new service and revenue stream through postal banking; Regular Council - December 19, 2016 Whereas there is an urgent need for this service because thousands of rural towns and villages do not have a bank; Whereas nearly two million Canadians desperately need alternatives to high interest charging payday lenders including our residents in Richmond Hill; Whereas postal banking helps keep post offices viable and financial services accessible in many parts of the world; Whereas postal banking has the support of over 600 municipalities and close to two-thirds of Canadians (Stratcom poll, 2013); Whereas residents and businesses of Richmond Hill rely on mail service and see postal banking as an opportunity to improve the financial position of Canada Post while allowing the organization to continue its important service to Canadians including Richmond Hill without subsidy; Whereas small business in Richmond Hill and throughout Canada require more and different forms of banking services to assist in venture capital growth as well as other financial needs currently not being serviced; Whereas the Federal Government has prioritized, communicated, promoted, encouraged and challenged Canadians to be inno

THAT Council approve the donation request for George Vanier Catholic School to provide flooding during a training session of the South Hall of the Madawaska Valley Fire Department and that the municipality will not be held liable or responsible for any issues, problems or accidents that occur after the application of water to the designated area.

THAT the Township of Madawaska Valley Council provide their support to the Renfrew County Youth Network for the application of funding from the Ontario Trillium Foundation to develop a Renfrew County Youth Strategy; AND THAT the submission of funding is removed from the agreement.

THAT the following 2017 Regular Council Meetings are moved from Monday to Wednesday: February 6, 2017 to February 8, 2017 March 6, 2017 to March 8, 2017 May 15, 2017 to May 17, 2017 August 7, 2017 to August 9, 2017

THAT Council provide a full rental refund to the renters of the December 19, 2017, Combermere Hall Rental, due to a failure from the propane provider.

THAT the Meeting recess at 8:44 p.m.

Regular Council - December 19, 2016 THAT the Meeting enter In-Camera Session at 8:51 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - IN-CAMERA - December 5, 2016 2. Finance and Administration Committee Meeting Minutes - IN-CAMERA - December 14, 2016 3. Development and Property Committee Meeting Minutes - IN-CAMERA - December 15, 2016

THAT the Meeting return to Open Session at 9:30 p.m.

THAT By-Law 2016-109 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of December 19th, 2016 be given first and second reading this 19th day of December 2016.

THAT By-Law 2016-109 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of December 19th, 2016 be given third and final reading this 19th day of December 2016.

THAT the Meeting adjourn at 9:32 p.m.