Regular Council

THAT the Regular Council Meeting Agenda for Wednesday, February 8, 2017, be approved as amended.

THAT the Public Meeting Minutes of January 16, 2017 be approved as presented.

THAT the Regular Council Meeting Minutes for January 16, 2017 be approved as amended.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for January 19, 2017 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend to Council to accept the capital projects (2017- Parks-01 to 2017-Parks 07) presented with Committee's additional comments and move to Finance and Administration Committee Budget Meeting for further discussion. 2. THAT the Recreation, Heritage and Culture Committee recommend to Council to accept the concept revenue generating and cost saving ideas for the Paul J. Yakabuski Community Centre and direct staff to further investigate and pursue the options for feasibility. 3. THAT the Recreation, Heritage and Culture Committee recommend to Council to accept Option 1 for the 2017 Schedule of Fees for Municipal Bar Services, at $5.00/drink and $20.00 per 750 ml/wine bottle. 4. THAT the Recreation, Heritage and Culture Committee recommend to Council to approve the addition of the Madawaska Valley Summer Camps rate of $66.38 plus HST to the 2017 Schedule of Fees. 5. THAT the Recreation, Heritage and Culture Committee recommend to Council to accept the report The Railway Station Business Plan 2017 as presented for further discussion at the Finance and Administration Committee Budget Meeting. 6. THAT the Recreation, Heritage and Culture Committee recommend Council accept the road closure of Opeongo Square for Saturday, February 11th, 2017 in Regular Council - February 08, 2017

THAT the Development and Property Committee Meeting Minutes of January 19, 2017 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend to Council that Severance Application B136/16, be approved by Council, as applied for, as a lot addition. 2. THAT the Development and Property Committee recommend to Council that Severance Application B137/16, be approved by Council, as applied for, as a lot addition. 3. THAT the Development and Property Committee recommend to Council to accept the Valley Heritage Radio Municipal Promotion for a block of 250 thirty second ads for 2017 at a cost of $1852.00 (plus taxes) Regular Council - February 08, 2017 4. THAT the Development and Property Committee recommend to Council to move the proposed Advertising Business Plan for 2017 to the Finance and Administration Committee Budget Meeting for further discussion. 5. THAT the Development and Property Committee recommend to Council to accept the Madawaska Valley Video Program with Ontario Tourism through the Ministry of Tourism, Culture and Sport for the production of a winter video and marketing campaign at a cost to the Township of $6,000.00.

THAT the Finance and Administration Committee Meeting Minutes for January 26, 2017 be approved as presented with the following recommendation: 1. THAT the Finance and Administration Committee recommend Council approve a 50% reduction to the municipal portion of the property tax bill for the Royal Canadian Legion for the 2017 and 2018 taxation years.

THAT the Meeting enter In-Camera Session at 8:03 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(f).

THAT the Meeting return to Open Session at 8:05 p.m.

THAT the Operations Committee Meeting Minutes for February 2, 2017 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend to Council to accept the proposed names presented for Plan of Subdivision Application 47-T-16003 and Plan of Condominium Application 47-CD-16004 Little Bark Bay Properties Inc. Regular Council - February 08, 2017 as Little Bark Bay Drive and Bark Bay Trail and move the name changes to By- Law. 2. THAT the Operations Committee recommend that Council direct staff to send a letter to Ottawa Valley Waste Recovery Centre questioning the increase of hauling rates. 3. THAT the Operations Committee recommend to Council to accept the capital projects (OPS2017-01 to OPS2017-10) presented and move to Finance and Administration Committee Budget Meeting for further discussion. 4. THAT the Operations Committee recommend to Council to accept the Waste Management/Disposal Services capital projects (WM2017-01 and 02)and move to Finance and Administration Committee Budget Meeting for further discussion. 5. THAT the Operations Committee recommend to Council that the Private Roads Grant continue; AND THAT approximately $11,000 is budgeted towards the 2017 Private Road Grant funding program. 6. THAT the Operations Committee recommend to Council that the amended draft streetlight policy is moved to By-Law. 7. THAT the Operations Committee recommend to Council to approve a request for proposal (RFP) for the waste site consultant s

THAT the Water and Wastewater Committee Meeting Minutes for February 2, 2017 be approved as presented with the following recommendations: 1. THAT the Water and Wastewater Committee recommend to Council to direct staff to prepare a mail-out to be included with the water and wastewater billing for the residents of the system which can assist residents to mitigate water loss, including a colour picture of the water meter (and the significance of the red triangle) as well as the size of a water leak and how it can contribute to increased water/wastewater usage. Regular Council - February 08, 2017 2. THAT the Water and Wastewater Committee recommend to Council to direct staff to review the current Water Metering By-Law and explore a policy on backflow prevention and the costs associated with the implementation of backflow devices. 3. THAT the Water and Wastewater Committee recommend to Council to accept the 2016/17 Barry's Bay Drinking Water System Inspection Report as presented.

THAT By-Law 2017-09 Being a By-Law authorizing the entering into and execution of a Boundary Road Agreement between the Corporation of the Municipality of Hastings Highlands and The Corporation of the Township of Madawaska Valley be given first and second reading this 8th day of February 2017.

THAT By-Law 2017-09 Being a By-Law authorizing the entering into and execution of a Boundary Road Agreement between the Corporation of the Municipality of Hastings Highlands and The Corporation of the Township of Madawaska Valley be given third and final reading this 8th day of February 2017.

THAT By-Law 2017-10 Being a By-Law to provide for the grant of a flooding easement and the closing and stopping up of part of an original allowance for road along the shore of Madawaska River in front of Lot 12, Concession 3 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 8th day of February 2017.

THAT By-Law 2017-11 Being a By-Law to authorize the execution of a Collective Agreement between The Corporation of The Township of Madawaska Valley and Teamsters Local Union No. 91 Affiliated with the International Brotherhood of Teamsters be given first and second reading this 8th day of February, 2017.

THAT By-Law 2017-11 Being a By-Law to authorize the execution of a Collective Agreement between The Corporation of The Township of Madawaska Valley and Teamsters Local Union No. 91 Affiliated with the International Brotherhood of Teamsters be given third and final reading this 8th day of February, 2017.

THAT By-Law 2017-12 Regular Council - February 08, 2017 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given first and second reading this 8th day of February, 2017.

THAT By-Law 2017-12 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given third and final reading this 8th day of February, 2017.

THAT Council supports the Township of Zorra with the following resolution: WHEREAS, there is inequity between the cost of hydro for rural residents as compared to urban residents due to higher distribution charges; AND WHEREAS, this practice targets and negatively affects rural residents, especially those who are already unable to pay for the high cost of hydro; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Township of Zorra request the Province of Ontario to re-evaluate the structure of hydro in terms of access to delivery and implement structural changes to address the unfair practice of charging more for deliver to rural residents; AND THAT this resolution be circulated to Kathleen Wynne, Premier of Ontario, Rural Ontario Municipalities Association (ROMA), Ontario Municipalities, Ontario Small Urban Municipalities (OSUM), and the Association of Municipalities of Ontario (AMO).

THAT the Township of Madawaska Valley support the Township of Admaston/Bromley with the following resolution: WHEREAS the Police Services Act states at Part 1 Section 4(1), “That every municipality shall provide adequate and effective police services in accordance with its needs”; Regular Council - February 08, 2017 AND WHEREAS the Act further mandates at Part 1 Section 4(2) that among other core services adequate and effective services must include crime prevention and public order maintenance; AND WHEREAS municipalities that enter into an agreement with the Solicitor General for the provision of police services, provided by the O.P.P, depend on reports provided by the O.P.P. to determine the community’s safety planning, local objectives, priorities and policies in order to comply with this requirement; AND WHEREAS municipalities are afforded no input to the information contained in these reports as this is determined solely by the O.P.P.; AND WHEREAS the Ministry, without notice or additional consultation, is considering a regional police service board model instead of the current local municipal board model as part of the Police Services Act review; AND WHEREAS a regionalized police services board model will fundamentally degrade and dilute the foundational primacy of civilian oversight in ensuring transparency, accountability and input municipalities have in providing adequate and effective police services; NOW THEREFORE be it resolved that the Township of Admaston/Bromle

THAT the Township of Madawaska Valley supports New Tecumseth with the following resolution: WHEREAS the Fire Protection and Prevention Act, 1997, legislates that fire prevention, public education and fire protection services are a mandatory municipal responsibility; AND WHEREAS there are a total of 449 Fire Departments operating in the province comprised of 32 Full Time Departments, 191 Composite Departments and 226 Volunteer Departments with 11,376 Full Time Firefighters, 19,347 Volunteer Firefighters and 343 Part-Time Firefighters staffing these departments; Regular Council - February 08, 2017 AND WHREAS the fire service represents a significant percentage of small, rural and northern municipalities' managed capital assets; AND WHEREAS the Municipal Fire Department and associated assets represent critical municipal infrastructure; AND WEHERAS there are currently no funding opportunities available from the Provincial or the Federal Government for the equipment, training, maintenance, operating or capital requirements of local fire departments; BE IT RESOLVED THAT the Council of the Corporation of the Town of New Tecumseth hereby petition the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Government's Infrastructure Strategy to Move Ontario Forward; AND FURTHER THAT a copy of this resolution be sent to the Premier of Ontario, the Minister of Economic Dev

THAT Council accepts the Treasurer's Statement of Remuneration and Expenses.

THAT the Renfrew County Veterinary Services Committee Annual Meeting Minutes of September 27, 2016 be accepted AND THAT Council accept the annual fee of $280.00.

THAT Council engage Mr. Bruce Beakley, Director of Human Resources, County of Renfrew to provide the Incivility in the Workplace workshop on February 23, 2017, for all staff, at the Paul J. Yakabuski Community Centre; AND THAT the office be closed during the training session.

THAT the Meeting enter In-Camera Session at 9:39 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - In-Camera - January 16, 2017 2. Finance and Administration Committee Meeting Minutes - In-Camera - January 26, 2017 3. CAO/Clerk Performance Appraisal 4. Report by Mayor Love RE: CAO/Clerk Transitional Period

THAT the Meeting return to Open Session at 10:55 p.m.

THAT the Mayor be directed to continue the CAO/Clerk recruiting process, with the assistance of the County of Renfrew, as soon as possible.

Regular Council - February 08, 2017 THAT By-Law 2017-13 Being a By-Law to confirm the proceedings of a Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 8th, 2017 be given first and second reading this 8th day of February 2017.

THAT By-Law 2017-13 Being a By-Law to confirm the proceedings of a Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 8th, 2017 be given third and final reading this 8th day of February 2017.

THAT the Meeting adjourn at 10:56 p.m.