Regular Council

THAT the Regular Council Meeting Agenda for Tuesday February 21, 2017 be approved as amended.

THAT the Regular Council Meeting Minutes for February 8, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for February 13, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for February 15, 2017 be approved as presented.

Regular Council - February 21, 2017 THAT the Special Council Meeting Minutes for February 17, 2017 be approved as presented.

THAT the Fire and Protection Committee Meeting Minutes for February 13, 2017 be approved as amended with the following recommendations: 1. THAT the Fire and Protection Committee recommend to Council to move the purchase of two quick connect backflow preventers to Finance and Administration Committee Budget meeting for further consideration. 2. THAT the Fire and Protection Committee recommend Council direct the Chief Fire Official to further negotiate a heavy extrication agreement with the Township of Killaloe, Hagarty and Richards. 3. THAT the Fire and Protection Committee recommend to Council to direct staff to obtain the 45 day free trial Who's Responding cell phone system and application and provide a report to Committee once the trial period concludes. 4.THAT the Fire and Protection Committee recommend to Council that staff be directed to develop a multi-year radio replacement plan for an analogue/digital radio communication system and to further discuss purchasing options with other Fire Chiefs. 5. THAT the Fire and Protection Committee recommend to Council to appoint Christopher Parisien as a probationary Fire Fighter for the Madawaska Valley Fire Department's South Hall. 6.THAT the Fire and Protection Committee recommend to Council to move the proposed budget items to Finance and Administration Committee Budget Meeting for further consideration. 7. THAT the Fire and Protection Committee recommend to Council to accept the Calls For Service (CFS) Billing Summary Report a

THAT the Emergency Preparedness Committee Meeting Minutes for February 13, 2017 be approved as presented.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for February 15, 2017 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend to Council that they accept the Combermere Recreation Committee Concept Budget for 2017 and move to the Finance and Administration Committee Budget Meeting. 2. THAT the Recreation, Heritage and Culture Committee recommend to Council that they accept the $3000.00 donation from the Palmer Rapids and Area Lion's Club for a commercial dishwasher at the Combermere Community Centre 3. THAT the Recreation, Heritage and Culture Committee recommend Council accept the donation request from the Madawaska Valley Public Library for use of the Paul J. Yakabuski Community Centre Lounge on Wednesday, May 3, 2017 for the Annual Trivia Night Fundraiser at no cost to the Library at an in- kind donation of $180.00. 4. THAT the Recreation, Heritage and Culture Committee recommend Council direct staff to budget $2000.00 towards the Madawaska Valley Horticultural Society Adopt-A-Bed for 2017. 5. THAT the Recreation, Heritage and Culture Committee review the Natural Play Spaces document and direct staff to continue with budgeting to use the grant funding for Lakeshore Park for 2017 for natural play spaces. 6. THAT the Recreation, Heritage and Culture Committee recommend Council accept the grant of $2,584.00 from the Healthy Kids Community Challenge for the purchase and installation of a wa

THAT the Development and Property Committee Meeting Minutes for February 15, 2017 be approved as amended with the following recommendations: 1. THAT the Development and Property Committee recommend to Council to provide Communities in Bloom (CIB) a donation of $600.00 to cover the $395.50 registration fee, with the remaining funds to offset expenses where necessary; AND THAT Communities in Bloom donate and prepare hanging winter baskets at The Railway Station. 2. THAT the Development and Property Committee recommend to Council grant permission to Vanessa Greatrix at 562 Riverside Drive to repair and/or replace the existing dock at the existing location, at their own expense AND THAT the property across from 562 Riverside Drive will remain Municipal Property; Regular Council - February 21, 2017 AND THAT any applicable permits are the responsibility of the applicant (Greatrix). 3. THAT the Development and Property Committee recommend Council accept the proposed 2017 Business Improvement Association (BIA) budget as presented. 4. THAT the Development and Property Committee recommend to Council to accept the January 11, 2017, Barry's Bay Business Improvement Association Minutes as presented. 5. THAT the Development and Property Committee recommend Council accept the final version of the Age Friendly Community Planning Strategy and incorporate the document as part of the continuing Municipal Strategies. 6. THAT the Development and Property Committee recommend to Council to direct s

THAT By-Law 2017-17 Being a By-Law to amend By-Law Number 2014-90 with respect to the amendment of Policy #J-01 (Service Awards) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given first and second reading this 21st day of February 2017.

Regular Council - February 21, 2017 THAT By-Law 2017-17 Being a By-Law to amend By-Law Number 2014-90 with respect to the amendment of Policy #J-01 (Service Awards) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given third and final reading this 21st day of February 2017.

THAT By-Law 2017-18 Being a By-Law to establish a Street Lighting Policy be given first and second reading this 21st day of February, 2017.

THAT By-Law 2017-18 Being a By-Law to establish a Street Lighting Policy be given third and final reading this 21st day of February, 2017.

THAT By-Law 2017-19 Being a By-Law to authorize the entering into and execution of a Development Agreement between Leonard Mark Trader and Rose Marie Trader and The Corporation of The Township of Madawaska Valley be given first and second reading this 21st day of February 2017.

THAT By-Law 2017-19 Being a By-Law to authorize the entering into and execution of a Development Agreement between Leonard Mark Trader and Rose Marie Trader and The Corporation of The Township of Madawaska Valley be given third and final reading this 21st day of February 2017. Regular Council - February 21, 2017

THAT By-Law 2017-20 Being a By-Law to establish a Tariff of Fees for the processing of applications made in respect to Planning related matters within the Township of Madawaska Valley be given first and second reading this 21st day of February, 2017.

THAT By-Law 2017-20 Being a By-Law to establish a Tariff of Fees for the processing of applications made in respect to Planning related matters within the Township of Madawaska Valley be given third and final reading this 21st day of February, 2017.

THAT By-Law 2017-21 Being a by-law to establish a Schedule of Fees for The Corporation of The Township of Madawaska Valley be given first and second reading this 21st day of February, 2017.

THAT By-Law 2017-21 Being a by-law to establish a Schedule of Fees for The Corporation of The Township of Madawaska Valley be given third and final reading this 21st day of February, 2017.

THAT By-Law 2017-22 Regular Council - February 21, 2017 Being a By-Law to authorize the execution of a tax arrears extension agreement pursuant to Section 378 of the Municipal Act, 2001. be given first and second reading this 21st day of February, 2017.

THAT By-Law 2017-22 Being a By-Law to authorize the execution of a tax arrears extension agreement pursuant to Section 378 of the Municipal Act, 2001. be given third and final reading this 21st day of February, 2017.

THAT By-Law 2017-23 Being a By-Law for the appointment of an Acting Clerk be given first and second reading this 8th day of February, 2017.

THAT By-Law 2017-23 Being a By-Law for the appointment of an Acting Clerk be given third and final reading this 8th day of February, 2017.

THAT the Township of Madawaska Valley supports the Canadian Postmasters and Assistants Association initiative to provide the benefits of postal banking to rural communities.

THAT Council provides permission to the St. Paul and St. James United Church Women (U.C.W.) of Madawaska to sell raffle tickets within the Township of Madawaska Valley.

THAT Council support the Township of Montague with the following resolution; noting that the Madawaska Public Library is facing the same situation: WHEREAS the Council of the Township of Montague supports the Merrickville and Smiths Falls Public Library and WHEREAS the Township recognizes the value that the libraries bring to the Township by providing essential services to members of the public, including computer and internet access where it may otherwise be unavailable; and WHEREAS the Township of Montague has been notified that the Merrickville Public may lose funding for Internet Connectivity for 2017; NOW THEREFOR be it resolved that the Council of the Township of Montague hereby requests the Ministry of Tourism, Culture and Sport and the Southern Regular Council - February 21, 2017 Ontario Library Service maintains funding for libraries for internet connectivity; and THAT this resolution be circulated to MTCS, the Southern Ontario Library Service, MP Scott Reid, MPP Randy Hillier, the Premier of Ontario and all municipalities.

Regular Council - February 21, 2017 THAT all Regular Council Meetings will be held starting at 4:00 p.m. for the temporary period while the Municipality does not have a CAO/Clerk AND THAT the Regular Council Meeting of March 20, 2017 will be cancelled; AND THAT the public be given notice of these changes.

THAT Council accept the winning proposal for the Request for Proposal MV2016-18 Graphic Design Services to Beth Kennedy Inc.; AND THAT Council direct staff, once approved, to complete the contract necessary for the Graphic Design Services with Beth Kennedy Inc. based on historical and 2016 graphic design needs; AND THAT other services not requiring graphic design are done in-house by staff as needed; AND THAT the contract is agreed to in a by-law.

THAT Council accept the resignation of Councillor Peplinski as Chairperson of the Lipusz Twinning Committee; AND THAT Council appoint Councillor Bromwich as the Acting Chairperson for the initial meeting.

THAT the Meeting recess at 9:58 p.m.

THAT the Meeting enter In-Camera Session at 10:05 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - In-Camera - February 8, 2017 2. Fire and Protection Committee Meeting Minutes - In-Camera - February 13, 2017 3. Special Council Meeting Minutes - In-Camera - February 13, 2017 4. Special Council Meeting Minutes - In- Camera - February 15, 2017 5. Special Council Meeting Minutes - In-Camera - February 17, 2017

The Meeting returned to Open Session at 10:31 p.m.

THAT By-Law 2017-24 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 21st, 2017 be given first and second reading this 21st day of February, 2017.

THAT By-Law 2017-24 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 21st, 2017 be given third and final reading this 21st day of February, 2017.

THAT the Meeting adjourn at 10:33 p.m.