Regular Council

THAT the Regular Council Meeting Agenda for Wednesday, March 8, 2017 be approved as amended.

THAT Council approve a $500 donation to the Madawaska Valley Food Bank to be used towards the cost of their current rental space.

THAT Council accept the 2016 Financial Statements as presented.

THAT the Regular Council Meeting Minutes for February 21, 2017 be approved as presented.

THAT the Operations Committee Meeting Minutes for March 2, 2017 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend to Council to approve the Combermere and Bark Lake Waste Site to be opened on Family Day, Easter Monday and Thanksgiving Day until 4:30 p.m. 2. THAT the Operations Committee recommend Council accepts the Barry's Bay Waste Disposal Site 2016 Annual Report as presented. 3. THAT the Operations Committee recommend Council direct staff to work with Greenview Environmental to draft a letter to the Ministry of Environment and Climate Change to request the proposed changes to the monitoring program at the Wilno Waste Transfer Site. 4. THAT the Operations Committee recommend Council accepts the Wilno Waste Transfer Site 2016 Annual Report as presented. 5. THAT the Operations Committee recommend Council direct staff, along with Greenwood Environmental Management to draft a letter requesting the Ministry of Environment and Climate Change to acknowledge the Paugh Lake Waste Disposal Site closure plan and provide an update on the status of the plan. 6. THAT the Operations Committee recommend Council accepts the Radcliffe Waste Transfer Site 2016 Annual Report as presented. 7. THAT the Operations Committee recommend to Council to direct staff to address the noted concerns in the Bark Lake Waste Disposal Site 2016 Annual Report with Greenview Environmental Monitoring including: - suggested use of daily cover - moving the stoc

Regular Council - March 08, 2017 THAT the Operations Committee recommend Council accepts the Paugh Lake Waste Disposal Site 2016 Annual Report as presented.

THAT Council accepts the Bark Lake Waste Disposal Site 2016 Annual Report with exception to the following two caveats: - "Given the documented increasing trends for select parameter concentrations at the site over previous years, the Township should continue with the improvements made to site operations, including, but not limited to, daily covering practices, site records, and drainage-related grading operations in accordance with the MOE Provincial Officers Order. The Township should consider increasing the quantity and coverage of daily cover (i.e. sand) at the site to mitigate against precipitation contact with exposed waste and resultant leachate generation. - Given the documented increasing trends for select parameter concentrations at RUC monitoring wells BH13A and BH13B, the Township should consider relocating the stockpiling area for C&D and bulky waste to an area within the AWDA, in order to increase the distance of the stockpiles from the downgradient property boundary."

THAT direction is given to staff to send a letter to the Ministry of Environment and Climate Change (MOECC) instructing that all future correspondence regarding the Municipal Waste Sites is directed to the Township of Madawaska Valley as the Municipality is currently issuing an RFP for waste site consultant services.

THAT the Water and Wastewater Committee Meeting Minutes for March 2, 2017 be approved as presented with the following recommendations: 1. THAT the Water and Wastewater Committee recommend to Council to accept the 2016 Annual Report for the Barry's Bay Wastewater System as presented. 2. THAT the Water and Wastewater Committee recommend to Council to accept the 2016 Annual Water Report for the Barry's Bay Drinking Water System as presented. 3. THAT the Water and Wastewater Committee recommend to Council to move the 2017 Capital Forecast for the Barry's Bay Water Treatment Plant to the Finance and Administration Budget Committee Meeting; Regular Council - March 08, 2017 AND THAT Staff provide a proposed contingency/reserve fund as determined in the past. 4. THAT the Water and Wastewater Committee recommend to Council to move the 2017 Capital Forecast for the Barry's Bay Wastewater Treatment Plant to the Finance and Administration Budget Committee Meeting; AND THAT Staff provide a proposed contingency/reserve fund as determined in the past. 5. THAT the Water and Wastewater Committee recommend to Council to approve a one-time metered consumption adjustment to account #028-025- 32400-00 as per the Water and Wastewater Leak Adjustment Policy.

THAT By-Law 2017-26 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Trout Lake in front of Lot 34, Concession 6 in the geographic Township of Sherwood, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 8th day of March 2017.

THAT By-Law 2017-27 Being a By-Law to appoint the Acting Clerk as the Administrator of the Municipal Freedom of Information and Protection of Privacy Act for The Corporation of the Township of Madawaska Valley be given first and second reading this 8th day of March 2017.

Regular Council - March 08, 2017 THAT By-Law 2017-27 Being a By-Law to appoint the Acting Clerk as the Administrator of the Municipal Freedom of Information and Protection of Privacy Act for The Corporation of the Township of Madawaska Valley be given third and final reading this 8th day of March 2017.

THAT Council approve two $250.00 bursaries for two Madawaska Valley District High School students that demonstrate financial need and reside in the Township of Madawaska Valley.

THAT Council accept the donation request from the Broomball League for 5 hours of in-kind use of the Paul J. Yakabuski Community Centre, at an in-kind cost of $565.00, on a weekend to complete the Broomball League end of year tournament, pending confirmation if still required.

THAT Council approves the removal of the aforementioned clause on page 15 of the Collective Agreement Between The Corporation of The Township of Madawaska Valley and Teamsters Local Union No. 91 affiliated with the International Brotherhood of Teamsters, attached as Schedule A to By-Law 2017-11; AND THAT the Mayor and Acting Clerk are authorized to initial this deletion on page 15.

THAT the Meeting enter In-Camera Session at 5:46 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees"; Ontario Municipal Act 2011, c.25, s.239 (2)(b). Regular Council - March 08, 2017 1. Regular Council Meeting Minutes - IN-CAMERA - February 21, 2017 2. Water and Wastewater Committee Meeting Minutes - IN-CAMERA - March 2, 2017 3. Human Resource Items - Mayor Love i) Employee Membership Fee for 2017. ii) Conditions of Termination of Agreement. iii) Letter regarding Madawaska Valley Wage Grid.

THAT the Meeting return to Open Session at 7:21 p.m.

THAT By-Law 2017-28 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of March 8, 2017, be given first and second reading this 8th day of March, 2017.

THAT By-Law 2017-28 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of March 8, 2017, be given third and final reading this 8th day of March, 2017.

THAT the Meeting adjourn at 7:22 p.m.