Regular Council

THAT the Regular Council Meeting Agenda for Monday, April 3, 2017 be approved as amended.

THAT the Regular Council Meeting Minutes for March 8, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for March 8, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for March 20, 2017 (10:00 a.m.) be approved as presented.

THAT the Special Council Meeting Minutes for March 20, 2017 (12:00 p.m.) be approved as presented.

THAT the Special Council Meeting Minutes for March 24, 2017 be approved as presented.

THAT the Finance and Administration Committee Meeting Minutes for March 8, 2017 be approved as presented.

THAT the Finance and Administration Committee Meeting Minutes for March 14-16, 2017 be approved as amended with the following recommendations: 1. THAT the Finance and Administration Committee recommend that Council approve a $3500.00 expenditure for a CCTV security camera system to be installed in the library building which will be funded from their Capital Expense Request; AND THAT funds be drawn from the Library Reserve to cover this expenditure. 2. THAT the Finance and Administration Committee recommendreducing the budgeted amount for Planning & Zoning - Consultant Fees from $40,000.00 to $30,000.00. 3. THAT the Finance and Administration Committee recommend removing the budgeted amount of $2,500 for Storage Building as itemized under Fire - Equipment Purchase/Other Expense. 4. THAT the Finance and Administration Committee recommend removing the $700 budgeted for Fire - Advertising Costs. 5. THAT the Finance and Administration Committee recommend adjusting the line items Fire - North Firehall Hydro budget amount from $5,700 to $4,000, and adjusting the Fire - North Fire Hall Heat from $2,500 to $4,000. 6. THAT the Finance and Administration Committee recommend adjusting the line item for Fire - South Fire Hall Hydro from $5,000 to $4,000. 7. THAT the Finance and Administration Committee recommend adjusting the line item Fire - Telephone from $2,100 to $1,700. 8. THAT the Finance and Administration Committee recommendadjusting the item for Forestry Pump from $6,500 to $5,50

THAT the Recreation, Heritage and Culture Committee Meeting Minutes - March 22, 2017 are accepted as presented.

THAT the Development and Property Committee Meeting Minutes for March 22, 2017 be accepted as presented.

THAT third and final reading of By-Law 2016-94 be postponed until the April 18, 2017 Regular Council Meeting; AND THAT the policy is reviewed with the Recreation and Community Development Coordinator and Councillor Maika and Councillor Bromwich and presented back to Council using a track changes document.

THAT By-Law 2017-10 (as amended) Being a By-Law to provide for the grant of a flooding easement and the closing and stopping up of part of an original allowance for road along the shore of Madawaska River in front of Lot 12, Concession 3 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-32 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-32 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-33 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-33 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-34 Being a By-Law to authorize the entering into and execution of an Agreement between Automotive Materials Stewardship Inc. and The Corporation of the Township of Madawaska Valley be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-34 Being a By-Law to authorize the entering into and execution of an Agreement between Automotive Materials Stewardship Inc. and The Corporation of the Township of Madawaska Valley be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-35 Being a By-Law to provide for the naming and renaming of the highways, streets, roads and private roads within the Township of Madawaska Valley be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-35 Being a By-Law to provide for the naming and renaming of the highways, streets, roads and private roads within the Township of Madawaska Valley be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-36 Regular Council - April 03, 2017 Being a By-Law regulating the appointment, duties and remuneration of Township Officers and Staff be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-36 Being a By-Law regulating the appointment, duties and remuneration of Township Officers and Staff be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-37 Being a By-Law to provide for the remuneration of the Members of Council of The Corporation of the Township of Madawaska Valley be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-37 Being a By-Law to provide for the remuneration of the Members of Council of The Corporation of the Township of Madawaska Valley be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-38 Being a By-Law to amend the Development Charges as set out in Schedule "A" of By-Law Number 2013-24 and By-Law Number 2013-25 be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-38 Being a By-Law to amend the Development Charges as set out in Schedule "A" of By-Law Number 2013-24 and By-Law Number 2013-25 be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-39 Being a By-Law to authorize the entering into and execution of a Graphic Design Service Agreement between Beth Kennedy Inc. and The Corporation of the Township of Madawaska Valley be given first and second reading this 3rd day of April, 2017.

THAT By-Law 2017-39 Being a By-Law to authorize the entering into and execution of a Graphic Design Service Agreement between Beth Kennedy Inc. and The Corporation of the Township of Madawaska Valley be given third and final reading this 3rd day of April, 2017.

Regular Council - April 03, 2017 THAT By-Law 2017-40 Being a By-Law to authorize the Mayor and Acting Clerk of the Township of Madawaska Valley to execute a Joint Municipal Physician Recruitment and Retention Program agreement with and between the Township of Brudenell, Lyndoch & Raglan, Township of Killaloe, Hagarty& Richards, North Algona Wilberforce Township, Township of South Algonquin be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-40 Being a By-Law to authorize the Mayor and Acting Clerk of the Township of Madawaska Valley to execute a Joint Municipal Physician Recruitment and Retention Program agreement with and between the Township of Brudenell, Lyndoch & Raglan, Township of Killaloe, Hagarty& Richards, North Algona Wilberforce Township, Township of South Algonquin be given third and final reading this 3rd day of April 2017.

THAT By-Law 2017-41 Being a By-Law to provide for the acquisition of land be given first and second reading this 3rd day of April 2017.

THAT By-Law 2017-41 Being a By-Law to provide for the acquisition of land be given third and final reading this 3rd day of April 2017.

THAT Council approve Severance Application B179/16, as applied for, as a 4th residential building lot, subject to confirmation of a suitable building envelope outside the floodway boundary.

THAT Council approve Severance Application B181/16, as applied for, as a bush lot.

THAT Council approve Severance Applications B01/17(1) and B0217/(2), as applied for including a 4th residential building lot, as the subject lands are already developed for residential purposes; subject to rezoning the severed and Regular Council - April 03, 2017 retained lands from a Rural - Exception Seven (RU-E7) Zone to a Limited Service Residential - Exception (LSR-E) Zone and that the provisions in the RU- E7 should be

THAT Council accept the donation request from the Madawaska Valley District High School Reunion Committee for the use of the Paul J. Yakabuski Community Centre on May 20, 2017 at the charitable rate of $250.00 plus HST to host the 50th anniversary reunion party AND THAT the Municipality will operate the bar facility for the event

THAT Council accepts the donation request from the Opeongo Heritage Cup Committee for the use of the Paul J. Yakabuski Community Centre Lounge between March 24th - 26th, 2017 at the charitable rate of $250.00 plus HST to host the Opeongo Heritage Cup.

THAT the Meeting recess at 5:53 p.m.

THAT Council approve vote-by-mail voting for the upcoming 2018 municipal election and direct staff to prepare an enabling by-law.

THAT the Township of Madawaska Valley supports the Town of Northeastern Manitoulin and the Islands with the following resolution: WHEREAS the Premier has announced that Ontario Hydro will be waiving delivery fees for customers who reside on First Nation reserves and settlements in Ontario; AND WHEREAS the many families in the Town of Northeastern Manitoulin and the Islands are having trouble meeting their financial commitments because of the exorbitant delivery fees charged by Ontario Hydro; NOW THEREFORE be it resolved that the Council for the Town of Northeastern Manitoulin and the Islands requests that the Province of Ontario treat all of Ontario Hydro’s customers equally and eliminate the delivery fees for residents of the Town of Northeastern Manitoulin and the Islands. BE IT FURTHER resolved that, in the interest of transparency, Ontario Hydro explain to the municipalities which cost costing measures or alternative revenue sources will be put in place to replace the revenue losses it experiences from the elimination of the delivery charge to its customers. AND FURTHER that a copy of this resolution be sent to Premier Wynne, Minister Thibeault, and the other municipalities in the Province of Ontario.

WHEREAS the Ministry of Municipal Affairs has proposed change number B- 08-09-03 to the 2012 Building Code O. Reg. 332/12 as amended; AND WHEREAS the proposed change requires septic tanks and other treatment units to be pumped out at least every five years, and records to be kept by the operator of the sewage system for submission to the chief building official upon request; AND WHEREASthe proposed change identifies enforcement implications on principal authorities such as chief building officials due to the need for managing this program across their area of jurisdiction; AND WHEREAS the cost/benefit implications of the proposed change fail to identify and include Municipal costs resulting from the enforcement implications for chief building officials; AND WHEREASthe proposed change also fails to identify new provincial funding to offset these additional Municipal costs; Regular Council - April 03, 2017 AND WHEREAShomeowners with septic systems are already responsible for the negative impacts of poor septic system maintenance; AND WHEREASthe justification/explanation for the proposed change provides no evidence that mandatory pump outs every five years will enhance the maintenance of conventional systems; AND WHEREAS the Building Code Act could bestow sufficient authority to the council of a Municipality to pass by-laws establishing and governing septic system maintenance inspection programs on an as needed - where needed basis to address local concerns; THEREFORE BE IT RESO

THAT Council acknowledges the Wilno Heritage Society, Special Occasion Permit application, for the Polish Day/Kashub Day Festival, Saturday, May 6th, 2017.

THAT in the absence of a Chief Administrative Officer, Council approves the staff training and development requests identified in Mayor Love's, April 3, 2017 report.

THAT the Meeting recess at 6:51 p.m.

THAT the Meeting enter In-Camera Session at 7:03 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(d)(e)(f), and education and training session s.239(3.1). 1. Report - Treasurer/Deputy Clerk - April 3, 2017 RE: Vacancy Rebate 2. Letter from Suzanne Hunt, Templeman and Menninga - March 31, 2017 RE: Update on Legal Proceeding, Barry's Bay Wastewater Treatment Plant 3. Report from Roy Reiche, March 30, 2017 RE: Barry's Bay Landfill Site Update 4. Special Council Meeting Minutes - In-Camera - March 8, 2017 5. Finance and Administration Committee Meeting Minutes - In-Camera - March 8, 2017 6. Regular Council Meeting Minutes - In-Camera - March 8, 2017 Regular Council - April 03, 2017 7. Finance and Administration Committee Meeting Minutes - In-Camera - March 14-16, 2017 8. Special Council Meeting Minutes - In-Camera - March 20, 2017 (10:00 a.m.) 9. Special Council Meeting Minutes - In-Camera - March 20, 2017 (12:00 p.m.) 10. Special Council Meeting Minutes - In-Camera - March 24, 2017 11. Report - Ma

THAT the Meeting return to Open Session at 9:03 p.m.

THAT in the absence of a Chief Administrative Officer, Council approves the vacation and/or leave requests submitted by municipal staff as of April 3, 2017.

THAT Council provide 60 days notice of termination of the agreement with Mr. Jack Rosien, Integrity Commissioner as per By-Law 2016-67.

THAT By-Law 2017-42 Regular Council - April 03, 2017 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of April 3, 2017, be given first and second reading this 3rd day of April, 2017.

THAT By-Law 2017-42 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of April 3, 2017, be given third and final reading this 3rd day of April, 2017.

THAT the Meeting adjourn at 9:07 p.m.