Regular Council

THAT the Regular Council Meeting Agenda for Tuesday, April 18, 2017 be approved as amended.

THAT the Regular Council Meeting Minutes for April 3, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for April 13, 2017 be approved as presented.

THAT the Public Meeting Minutes for April 3, 2017 be approved as presented.

THAT the Operations Committee Meeting Minutes for April 6, 2017 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend to Council to respond to Ms. Sernoski regarding her concerns on the road by Madawaska Valley District High School (MVDHS); AND THAT the Renfrew County District School Board and Mr. Bishop (principal, MVDHS) will be invited to a future Operations Committee Meeting; AND THAT a site visit is completed. 2. THAT the Operations Committee recommend to Council to engage the services of Pinchin Ltd. for a 5 year term to carry out the work defined in RFP 2017-01, Environmental Monitoring and the Township proceed to a By-Law stage.

THAT the Operations Committee recommend to Council that Operations is moved to the forefront of the budget deliberations.

THAT the Water and Wastewater Committee Meeting Minutes for April 12, 2017 be approved as presented with the following recommendations: 1. THAT the Water and Wastewater Committee recommend to Council to accept that the new debt retirement rates are set using 15 cubic meters as the minimum base rate. 2. THAT the Water and Wastewater Committee recommend to Council to have two backflow devices installed at the Paul J. Yakabuski Community Centre for an estimated cost of $4,000.00 (labour and HST included).

THAT By-Law 2016-94 Being a By-Law to adopt a Municipal Alcohol Policy be given third and final reading this 3rd day of April, 2017 as amended with noted changes.

THAT By-Law 2017-44 Being a By-Law for the appointment of a Septic System Inspector for The Corporation of the Township of Madawaska Valley be given first and second reading this 18th day of April 2017.

THAT By-Law 2017-44 Being a By-Law for the appointment of a Septic System Inspector for The Corporation of the Township of Madawaska Valley be given third and final reading this 18th day of April 2017.

THAT By-Law 2017-45 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 18th day of April, 2017.

THAT By-Law 2017-45 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given third and final reading this 18th day of April, 2017.

THAT By-Law 2017-46 Being a By-Law to adopt the 2017 Municipal Budget be given first and second reading this 18th day of April, 2017.

THAT By-Law 2017-46 Being a By-Law to adopt the 2017 Municipal Budget be given third and final reading this 18th day of April, 2017.

THAT By-Law 2017-47 Being a By-Law to adopt the 2017 Curbside Pickup and 2017 Transfer Station Budgets and Rates for Municipal purposes be given first and second reading this 18th day of April 2017.

THAT By-Law 2017-47 Being a By-Law to adopt the 2017 Curbside Pickup and 2017 Transfer Station Budgets and Rates for Municipal purposes be given third and final reading this 18th day of April 2017.

THAT By-Law 2017-48 Being a By-Law to adopt the 2017 Water System Budget and Wastewater System Budget be given first and second reading this 18th day of April 2017.

THAT By-Law 2017-48 Being a By-Law to adopt the 2017 Water System Budget and Wastewater System Budget be given third and final reading this 18th day of April 2017.

THAT By-Law 2017-49 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Blackfish Bay in front of Lot 8, Concession 9 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 18th day of April 2017.

THAT By-Law 2017-50 Being a By-Law to authorize vote by mail for the 2018 and subsequent Municipal Election be given first and second reading this 18th day of April 2017.

Regular Council - April 18, 2017 THAT By-Law 2017-50 Being a By-Law to authorize vote by mail for the 2018 and subsequent Municipal Election be given third and final reading this 18th day of April 2017.

THAT By-Law 2017-51 Being a By-Law to authorize the entering into and execution of an Agreement between The Corporation of the Township of Madawaska Valley and St. Francis Memorial Hospital be given first and second reading this 18th day of April 2018.

THAT By-Law 2017-51 Being a By-Law to authorize the entering into and execution of an Agreement between The Corporation of the Township of Madawaska Valley and St. Francis Memorial Hospital be given third and final reading this 18th day of April 2018.

THAT By-Law 2017-52 Being a By-Law to authorize the entering into and execution of a Development Agreement between Benedict Benny Mark Dombroskie, Rita Kathleen Coulas, Bronis Robert Dombroskie, Florence Monica Dombroskie, Stanley John Dombroskie and Catherine Christine Serran, The Corporation of The Township of Madawaska Valley and Margaret Maciejczak be given first and second reading this 18th day of April, 2017.

THAT By-Law 2017-52 Regular Council - April 18, 2017 Being a By-Law to authorize the entering into and execution of a Development Agreement between Benedict Benny Mark Dombroskie, Rita Kathleen Coulas, Bronis Robert Dombroskie, Florence Monica Dombroskie, Stanley John Dombroskie and Catherine Christine Serran, The Corporation of The Township of Madawaska Valley and Margaret Maciejczak be given third and final reading this 18th day of April, 2017.

THAT By-Law 2017-53 Being a By-Law to accept a Request for Proposal (RFP 2017-01) from Pinchin Ltd. with respect to Environmental Monitoring of the Township of Madawaska Valley Waste Management Sites be given first and second reading this 18th day of April 2017.

THAT By-Law 2017-53 Being a By-Law to accept a Request for Proposal (RFP 2017-01) from Pinchin Ltd. within respect to Environmental Monitoring of the Township of Madawaska Valley Waste Management Sites be given third and final reading this 18th day of April 2017.

THAT the Meeting recess at 6:09 p.m.

THAT Council accept the Post Traumatic Stress Disorder Policy as presented; AND THAT it is incorporated in the Corporate Policies and Procedures By-Law 2015-107.

THAT Council accept the Anti-Stigma Policy Statement as amended; AND THAT it is incorporated in the Corporate Policies and Procedures By-Law 2015-107.

THAT in the absence of a Chief Administrative Officer, Council approves the staff training and development requests identified in this report; AND THAT Council approves the Acting Clerk`s request to attend the Renfrew County Clerk and Treasurer`s Association Spring Meeting.

WHEREAS Volunteer Canada proclaimed April 23-29, 2017, as National Volunteer Week; AND WHEREAS National Volunteer Week is a time to pay tribute to the millions of Canadian volunteers who donate their time and energy to the greater public good; AND WHEREAS the Township of Madawaska Valley deems there to be great value in the local volunteers who are the backbone to the Madawaska Valley, creating a unique community and offering a high quality of life to its residents and visitors; NOW THEREFORE, the Council of the Township of Madawaska Valley proclaim April 23-29, 2017 as ``National Volunteer Week``,

THAT the Federal Gas Tax Legacy Fund Payment be allocated to the Old Barry's Bay Road project.

THAT the Meeting recess at 7:08 p.m.

THAT the Meeting enter In-Camera Session at 7:21 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(d)(e)(f). 1. Regular Council Meeting Minutes - In-Camera - April 3, 2017 2. Water and Wastewater Committee Meeting Minutes - In-Camera - April 6, 2017 3. Special Council Meeting Minutes - In-Camera - April 13, 2017 4. Lakewoods Resort Developments, Inc RE: Security Deposit 5. Integrity Commissioner 6. Human Resource Issues

THAT the Meeting return to Open Session at 9:08 p.m.

THAT Council authorized the Acting Clerk to bank overtime hours up to a maximum of 150 hours in 2017.

THAT Council directs Mayor Love that an email reminder be provided to all Department Heads regarding the Hours of Work and Overtime Policy and the use of Township vehicles for Township business only.

THAT Council directs the Finance Clerk to provide the Acting Clerk with the confidential and other information she requires to perform her duties as Acting Clerk.

THAT By-Law 2017-54 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of April 18th, 2017 be given first and second reading this 18th day of April 2017.

THAT By-Law 2017-54 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of April 18th, 2017 be given third and final reading this 18th day of April 2017.

THAT the Meeting adjourn at 9:12 p.m.