Regular Council

THAT the Regular Council Meeting Agenda for Monday, May 1, 2017 be approved as amended.

THAT the Public Meeting Minutes for April 18, 2017 be approved as presented.

THAT the Regular Council Meeting Minutes for April 18, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for April 19, 2017 be approved as presented.

Regular Council - May 01, 2017 THAT the Special Council Meeting Minutes for April 20, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for April 21, 2017 be approved as presented.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for April 19, 2017 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend Council accept the donation request from the Wilno Heritage Society for in-kind donation of $102.00 in staff and equipment for Kashub Day on May 6, 2017. 2. THAT the Recreation, Heritage and Culture Committee recommend Council accept the donation request from the Barry's Bay BIA for in-kind donation of Regular Council - May 01, 2017 $51.00 in staff and $300.00 monetary for washrooms for Bay Day on May 20, 2017. 3. THAT the Recreation, Heritage and Culture Committee recommend Council accept the donation request from Chris Briggs on behalf of the Ontario Granite Anvil 1200 km cycling ride for in-kind donation of $150.00 use of the Paul J. Yakabuski Community Centre lobby for the morning of August 26, 2017. 4. THAT the Recreation, Heritage and Culture Committee recommend Council adopt the Canadian Parks and Recreation Association's Framework for Recreation in Canada 2015 Pathways to Wellbeing to help support recreation in the Madawaska Valley. 5. THAT the Recreation, Heritage and Culture Committee recommend Council accept The Railway Station Update Report for February and March 2017 as information. 6. THAT the Recreation, Heritage and Culture Committee recommend Council accept the proposed concept logo for The Railway Station as presented. 7. THAT the Recreation, Herita

THAT the Development and Property Committee Meeting Minutes for April 19, 2017 be approved as amended with the following recommendations: 1. THAT the Development and Property Committee recommend to Council to have staff release the necessary documentation for a proposal from Ontario Wholesale Energy AND THAT the proposal and a presentation with emphasize on usage and cost savings be provided at an upcoming Council Meeting.

THAT By-Law 2017-26 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Trout Lake in front of Lot 34, Concession 6 in the geographic Township of Sherwood, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 1st day of May 2017.

THAT Council does not require an Environmental Impact Service (EIS) or Development Agreement for File # ARB-2017-05.

THAT By-Law 2017-57 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 1st day of May 2017.

THAT By-Law 2017-57 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given third and final reading this 1st day of May 2017.

THAT By-Law 2017-58 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given first and second reading this 1st day of May 2017.

THAT By-Law 2017-58 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given third and final reading this 1st day of May 2017.

THAT By-Law 2017-59 Being a By-Law to establish Terms of Reference for the Lipusz Twinning Committee be given first and second reading this 1st day of May 2017.

THAT By-Law 2017-59 Being a By-Law to establish Terms of Reference for the Lipusz Twinning Committee be given third and final reading this 1st day of May 2017.

WHEREAS Seniors’ Month is an annual province-wide celebration; WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all; I, Mayor Love do hereby proclaim June 1-30, 2017 Seniors’ Month in The Township of Madawaska Valley and encourage all citizens to recognize and celebrate the accomplishments of our seniors.

THAT Council approve allocating an area at Yard 2 for brush/trees disposal, as a result of the April 7, 2017 snow storm, until July 1, 2017; AND THAT Council waive the tipping fees until July 1, 2017, for brush/trees at the Bark Lake Waste Site.

THAT Council approve the purchase of a dishwasher for the Municipal Office for an estimated price of $395.00 plus HST.

THAT Council accept the low bid for Tender MV-2016-02 Hot Mix Pavement from Greenwood Paving Ltd. in the amount of $297,390.00 excluding taxes, subject to the requirements of the contract.

THAT Council accept the low bid for Tender MV-2017-03 Surface Treatment from Greenwood Paving Ltd. in the amount of $106,700.00 excluding taxes subject to requirements of the contract.

THAT Council accept the donation request from the Wilno Heritage Society for the use of the Paul J. Yakabuski Community Centre for Kashub Day on May 6, 2017 at the charitable rate of $250.00 plus HST with the stipulations listed in the Kashub Day Change of Venue Report.

THAT the Township of Madawaska Valley is supportive of a flyby by Royal Canadian Air Force Aircraft as low as 500 feet, flyby for the planned Canada Day 150 Celebrations being held in the town of Barry's Bay for transit, practice and shows on July 1, 2017.

THAT Council accept the proposed changes as per Mr. Robert Howe's letter, dated April 12, 2017 in regards to the drainage easement of Sandra and Grady Billings; AND THAT in the event the Municipality requires to dig up the drainage in the driveway, the Municipality will restore the driveway.

THAT the Meeting recess at 6:01 p.m.

THAT the Meeting enter In-Camera Session at 6:13 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e). 1. Regular Council Meeting Minutes - In-Camera - April 18, 2017 2. Recreation, Heritage and Culture Committee Meeting Minutes - In-Camera - April 19, 2017 3. Special Council Meeting Minutes - In-Camera - April 20, 2017 4. Memorandum - Operations Manager - May 1, 2017 RE: Overtime 5. Letter from Wallbridge and Wallbridge - April 26, 2017 RE: Incident - March 26, 2017 6. Letter from Mary Shushack - April 27, 2017 RE: Lakewoods Resort Developments Inc. 7. Staff Vacation/Leave Request - Mayor Love

THAT the Meeting return to Open Session at 7:12 p.m.

THAT Council authorizes the Operations Supervisor to bank overtime hours up to a maximum of 110 hours in 2017.

THAT Council in the absence of a CAO/Clerk approves the requested vacation time for the Manager of Planning, Development and Licencing as submitted.

THAT By-Law 2017-60 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of May 1st, 2017 be given first and second reading this 1st day of May 2017.

THAT By-Law 2017-60 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of May 1st, 2017 be given third and final reading this 1st day of May 2017.

THAT the Meeting adjourn at 7:15 p.m.