Regular Council

THAT the Regular Council Meeting Agenda for Wednesday, May 17, 2017 be approved as amended.

THAT the following statement is included in the Little Bark Bay Properties Inc. Subdivision/ Plan of Condominium: The owner hereby agrees to indemnify and save harmless the Corporation of the Township of Madawaska Valley from any and all claims, demands, suits, actions or causes of action as a result of, arising out of, or connected with any flooding of the lands subject to this agreement. This indemnification and save harmless undertaking shall be binding upon the owner’s successors and assigns.

THAT Council direct staff to provide input and report on the painting of the three sidewalk corners located in the downtown core in regards to maintaining the paint, removing the paint, durability and safety including the proposed footprints.

THAT Council direct staff to provide a report on the proposed stone work to be installed on the three cement corners in the downtown area.

THAT the Meeting recess at 5:26 p.m.

THAT Council approve the proposed site for a produce stand, pursuant to the requirements of By-Law Number 2015-88 - Schedule "E" - Item 5, as the subject premises are zoned Highway Commercial, and the site provides ample off street parking.

THAT Council approve the Agreement between Ontario's Highlands Tourism Organization (OHTO) and The Township of Madawaska Valley.

THAT in the absence of a Chief Administrative Officer, Council approve the staff training and development requests identified in the report.

THAT Council deem Canada Day as a Municipally significant event and that a special occasion permit for an outdoor bar at the Lakeshore Park be applied for.

THAT the Public Meeting Minutes for May 1, 2017 be approved as presented.

THAT the Regular Council Meeting Minutes for May 1, 2017 be approved as presented.

THAT the Special Council Meeting Minutes of May 12, 2017 be approved as presented.

THAT Council request the Mayor send a letter to the Municipal Lawyer, Mary Shushack requesting that she provide progress on completing the information in regards to the land transfers on Ohio Road to address the forced road status prior to the Operations Meeting scheduled for June 7, 2017.

THAT the Operations Committee Meeting Minutes for May 3, 2017 be approved as amended with the following recommendation: THAT the Operations Committee recommend to Council to direct staff to proceed with suspension repairs to Unit 70, International Tandem Expenditure in the amount of $11,775.62.

THAT the Finance and Administration Committee Meeting Minutes for May 3, 2017 be approved as amended with the following recommendations: Regular Council - May 17, 2017 1. THAT the Finance and Administration Committee recommend that Council direct staff to incorporate a letter of credit in the Schedule of Fees By-Law on land development/sub-divisions whereby it is the preferred method of security; AND THAT if cash is provided in lieu of a letter of credit the interest accrued will remain with the Municipality. 2. THAT the Draft Indemnification By-Law is amended as requested, with clarification from the Municipal Lawyer, Suzanne Hunt and moved to By-Law. 3. THAT the Finance and Administration Committee recommend to Council that Mayor Love formally requests that MPP John Yakabuski represents the Township of Madawaska Valley in his efforts to have Disaster Recovery Assistance Funding declared for the area.

THAT the Emergency Preparedness Committee Meeting Minutes for May 8, 2017 be approved as presented.

THAT the Fire and Protection Committee Meeting Minutes for May 8, 2017 be approved as presented with the following recommendations: 1. THAT the Fire and Protection Committee recommend to Council to send a letter to MPP, John Yakabuski, objecting to the proposed changes to the DZ licence that would require classroom training for the volunteer fire fighters. 2. THAT the Fire and Protection Committee recommend that Council direct staff to investigate the purchase/lease of a tanker/pumper for the North Hall and a rescue vehicle for the South Hall, including finance options and provide a report to Committee.

THAT By-Law 2017-62 Being a By-Law to establish the 2017 Tax Rates for The Corporation of The Township of Madawaska Valley be given first and second reading this 12th day of May, 2017.

THAT By-Law 2017-62 Being a By-Law to establish the 2017 Tax Rates for The Corporation of The Township of Madawaska Valley be given third and final reading this 12th day of May, 2017.

THAT the Meeting recess at 7:16 p.m.

THAT By-Law 2017-63 Being a By-Law to provide for the indemnity and defence of members of Council and employees of the Corporation against loss or liability incurred while acting on behalf of the Municipality be given first and second reading this 17th day of May 2017 as amended; AND THAT By-Law 2000-05 be rescinded.

THAT By-Law 2017-63 Regular Council - May 17, 2017 Being a By-Law to provide for the indemnity and defence of members of Council and employees of the Corporation against loss or liability incurred while acting on behalf of the Municipality be given third and final reading this 17th day of May 2017 as amended; AND THAT By-Law 2000-05 be rescinded.

THAT Council support the Township of North Frontenac with the following resolution: WHEREAS Council passed Resolution #180-17approving Councillor Hermer's Notice of Motion be brought forward at the April 28, 2017, Council Meeting regarding Hydro Rates including the 25% reduction not being applicable to seasonal residents, delivery charges etc.; AND WHEREAS the government has reduced Hydro One consumers' delivery charges by 17% with an additional 8% HST to Ontario Residents; AND WHEREAS due to unreasonable requirements for reduction most seasonal residents do not qualify for the reduction; AND WHEREAS all consumers residing within a native reserve are exempt from the delivery charges; THEREFORE BE IT RESOLVED THAT in the name of fairness and equality the Council of the Township of North Frontenac requests these charges be removed from all Hydro One customers billing; AND THAT a copy of this resolution be provided to the Premier of Ontario; the Minister of Energy; all Municipalities within the Province; and Randy Hillier, MPP.

THAT the Meeting enter In-Camera Session at 8:19 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(f). 1. Report - Treasurer/Deputy Clerk - May 17, 2017 RE: Lakewoods Development 2. Regular Council Meeting Minutes - In-Camera - May 1, 2017 3. Finance and Administration Committee Meeting Minutes - In-Camera - May 3, 2017 4. Report - Mayor Love - May 17, 2017 RE: Department Head Ovetime 5. Report - Mayor Love - May 17, 2017 RE: Staff Vacation/Leave Request 6. Email from Mr. Glover - May 17, 2017 RE: Shoreline Erosion

THAT the Meeting return to Open Session at 9:36 p.m.

THAT Council authorizes the Operations Manager to bank overtime hours up to a maximum of 125 in 2017.

THAT Council authorizes the Acting Clerk/Administrative Assistant/Communications Coordinator to bank overtime hours up to a maximum of 200 in 2017.

THAT Council authorizes the Treasurer/Deputy Clerk to exceed the maximum amount of overtime hours incurred during attendance at Council Meetings only.

THAT in the absence of a Chief Administrative Officer, Council approves the vacation and/or leave requests submitted by municipal staff as of May 17, 2017.

THAT Council work in conjunction with neighbouring municipalities to develop a resolution in support of seasonal residents being included in the Disaster Recovery Assistant for Ontarian's Program.

THAT By-Law 2017-64 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of May 17th, 2017 be given first and second reading this 17th day of May, 2017.

THAT By-Law 2017-64 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of May 17th, 2017 be given third and final reading this 17th day of May, 2017.

THAT the Meeting adjourn at 9:40 p.m.