Regular Council

THAT the Regular Council Meeting Agenda for Monday, June 5, 2017 be approved as amended.

Regular Council - June 05, 2017 THAT the Regular Council Meeting Minutes for May 17, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for May 18, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for May 23, 2017 be approved as presented.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for May 24, 2017 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend to Council to provide an in-kind donation of water and tanks to George Vanier Catholic School Fundraising Car Wash for a Saturday in May or June, 2017. 2. THAT the Recreation, Heritage and Culture Committee recommend Council does not accept either Request for Quotation MV-2017-05 or MV-2017-06 Municipal Painting Services for Paul J. Yakabuski Community Centre, Combermere Community Centre and The Railway Station; AND THAT the Recreation, Heritage and Culture Committee recommend Council direct staff to continue to seek quotes from businesses to complete each painting job independently for 2017 following the Municipal Procurement Policy. 3. THAT the Recreation, Heritage and Culture Committee recommend to Council to provide the Canada 150 Community Grant Initiative to the Ladies Auxiliary Branch 406, Barry's Bay in the amount of $250.00. 4. THAT the Recreation, Heritage and Culture Committee recommend to Council to provide the Canada 150 Community Grant Initiative to the Greening Committee to purchase a bench, historic plaque and perennials in the amount of $950.00 for a garden area between Talk of the Town and V&S Variety. 5. THAT the Recreation, Heritage and Culture Committee recommend to Council to extend the application deadline for the Canada 150 Community Grant to July

THAT Council accept the following road closure: July 1, 2017 at 1:00 p.m. to 5:00 p.m. between Inglis Street and Opeongo Line on Stafford Street.

THAT Council direct staff to provide an in-kind support of facilitating the insurance application with the Barry's Bay Triathlon.

THAT the Meeting recess at 6:07 p.m.

THAT the Finance and Administration Committee Meeting Minutes for May 30, 2017 be approved as amended with the following recommendations: Regular Council - June 05, 2017 1. THAT the Finance and Administration Committee recommend to Council to direct the Acting Clerk to provide signed documents required for the extension of the Bent Anchor Bar and Grill outdoor patio for the Canada Day weekend - June 30, and July 1, 2 and 3 as well as for the CO Blitz on August 4 through 7, 2017. 2. THAT the Finance and Administration Committee recommend Council approve vacancy rebates for the following properties for the 2016 taxation year: Roll Number 024-030-27170 534.81 024-030-62150 873.61 024-035-02110 75.84 026-010-11200 991.99 026-010-47500 500.31 026-010-58725 526.19 026-010-59350 414.04 026-010-61705 1,207.64 026-020-09900 478.65 028-025-19700 228.81 028-025-26300 660.92 028-025-29850 405.92 028-025-30200 1,897.72 028-025-30300 586.57 3. THAT the Finance and Administration Committee recommend to Council that tipping fees be waived on flood damaged household items and materials at the Bark Lake Landfill Site during regular waste site hours for an additional weekend June 10 and 11, 2017. 4. THAT the Finance and Administration Committee recommend to Council to direct the Recreation and Community Development Coordinator to provide a report for the Finance and Administration Committee Meeting on August 29, 2017 with the potential forming of a volunteer group for The Railway Station Galler

THAT the Madawaska Valley Public Library Board Meeting Minutes for January 2017 be accepted as presented.

THAT the Madawaska Valley Public Library Board Meeting Minutes for February 2017 be accepted as presented.

THAT the Madawaska Valley Public Library Board Meeting Minutes for March 2017 be accepted as presented.

THAT By-Law 2017-49 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Blackfish Bay in front of Lot 8 Concession 9 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 5th day of June, 2017.

THAT By-Law 2017-67 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 5th day of June, 2017.

THAT the owner Iris Baer, File # BAE-2017-06, as per recommendations from the County of Renfrew and the Ministry of Transportation, provide a survey accurately describing the lands being rezoned and to provide the legal description of the site plan.

THAT By-Law 2017-68 Being a By-Law to amend By-Law 2006-26 of The Township of Madawaska Valley as amended be given first and second reading this 5th day of June 2017.

THAT By-Law 2017-68 Being a By-Law to amend By-Law 2006-26 of The Township of Madawaska Valley as amended be given third and final reading this 5th day of June 2017.

THAT By-Law 2017-69 Regular Council - June 05, 2017 Being a By-Law to authorize the entering into and the execution of a Seniors Community Grant Program Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister Responsible for Seniors Affairs and The Corporation of The Township of Madawaska Valley be given first and second reading this 5th day of June 2017.

THAT By-Law 2017-69 Being a By-Law to authorize the entering into and the execution of a Seniors Community Grant Program Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister Responsible for Seniors Affairs and The Corporation of The Township of Madawaska Valley be given third and final reading this 5th day of June 2017.

THAT By-Law 2017-70 Being a By-Law to authorize the acceptance of a drainage easement be given first and second reading this 5th day of June 2017.

THAT By-Law 2017-70 Being a By-Law to authorize the acceptance of a drainage easement be given third and final reading this 5th day of June 2017.

THAT By-Law 2017-71 Being a By-Law to appoint an Integrity Commissioner pursuant to Section 223.3 of the Municipal Act, 2001, as amended be given first and second reading this 5th day of June 2017. Regular Council - June 05, 2017

THAT By-Law 2017-71 Being a By-Law to appoint an Integrity Commissioner pursuant to Section 223.3 of the Municipal Act, 2001, as amended be given third and final reading this 5th day of June 2017.

THAT Severance Application B179/16, be approved as applied for, as a residential building lot, subject to a road widening with respect to the retained lands, which shall be at the expense of the Municipality.

THAT the Township of Madawaska Valley has no objection for the proponent Andrew J. Yantha Contracting Ltd. Subdivision Registered Plan 596 to install water and sewer on portion of Lot 30 versus Yantha Crescent with the understanding that the developer transfers the required lands into the Township of Madawaska Valley at his expense once the water and sewer services are installed.

THAT the Township of Madawaska Valley accept the low bid for Tender MV 2017-04 Crushed Gravel from G.P. Splinter in the amount of $23,625.00 excluding taxes subject to requirements of the contract.

THAT Council direct staff to invoice Brian Allingham for the emergency services (due to flooding) provided to him on April 21, 2017.

THAT Council direct staff to propose to the Greening Committee the alternative of painting a mural on the back of the Municipal Office instead of painting the Main Street corners.

THAT Council approve the use of a pumper truck loaner from Asphodel Fire Trucks at no cost to the Municipality due to unforeseen problems with the delivery of the ordered pumper truck.

THAT in the absence of a Chief Administrative Officer, Council approves the staff training and development request identified in this report.

THAT the Meeting enter In-Camera Session at 8:10 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client Regular Council - June 05, 2017 privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(f)112. 1. Regular Council Meeting Minutes - In-Camera - May 17, 2017 2. Special Council Meeting Minutes - In-Camera - May 18, 2017 3. Special Council Meeting Minutes - In-Camera - May 23, 2017 4. Finance and Administration Committee Meeting Minutes - In-Camera - May 30, 2017 5. Complaint - June 1, 2017 RE: Volunteer Member 6. Chief Building Official Review

THAT the Meeting Return to Open Session at 9:23 p.m.

THAT By-Law 2017-72 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of June 5th, 2017 be given first and second reading this 5th day of June 2017.

THAT By-Law 2017-72 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of June 5th, 2017 be given third and final reading this 5th day of June 2017.

Regular Council - June 05, 2017 THAT the Meeting adjourn at 9:25 p.m.