Regular Council

THAT the Regular Council Meeting Agenda for Tuesday, July 4, 2017 be approved as amended.

THAT the Regular Council Meeting Minutes for June 19, 2017 be approved as amended.

THAT the Special Council Meeting Minutes for June 26, 2017 be approved as presented.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for June 21, 2017 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend to Council to accept the Lakeshore Tennis Club Draft Terms of Reference and incorporate it with the management letter example presented and move to by- law. and provide to council for approval before moving to by-law. 2. THAT the Recreation, Heritage and Culture Committee recommend Council accept the bid from Zuracon Inc. for the Request for Proposal MV-2017-07 Lakeshore Park Washrooms in the amount of $62,500.00 (plus HST) and direct staff to start work on the project. 3. THAT the Recreation, Heritage and Culture Committee recommend Council review the information provided from Heights Unlimited and proceed with the roofing quote of $40,445.00 (plus HST) AND THAT the additional funds required for the project are

THAT the Development and Property Committee Meeting Minutes for June 21, 2017 be accepted.

THAT the Finance and Administration Committee Meeting Minutes of June 27, 2017 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend that Council waive curbside pickup fees at 39 St. Francis Memorial Drive until such time as the premise is occupied. 2. Voted on separately, see below. 3. THAT the Finance and Administration Committee recommend that Council direct staff to proceed with implementing the electronic delivery of water/wastewater billings. Regular Council - July 04, 2017 4. THAT the Finance and Administration Committee recommend that Council direct staff to add to the schedule of fees a $2.00 charge for producing duplicate paper bills when residents are subscribed to e-billing. 5. THAT the Finance and Administration Committee recommend Council accept the proposed draft job description for the Facilities Manager position as amended; AND THAT staff is directed to immediately initiate an internal/external job recruitment for a Facilities Manager based on the Township of Madawaska Valley's Human Resource Policy and Procedure. 6. THAT the Finance and Administration Committee recommend that Council approve any extra hours available from the Barry's Bay swim program instructors be utilized for clerical work at the Municipal Office.

THAT the Finance and Administration Committee recommend to Council to direct department heads, along with the Acting Clerk to facilitate and attend mandatory weekly staff meetings on Monday morning between the hours of 8:00 and 9:00 a.m.

THAT the Minutes of the Madawaska Valley Public Library Board for April 26, 2017 be accepted as presented.

THAT the Minutes of the Madawaska Valley Public Library Board for May 31, 2017 be accepted as presented.

THAT By-Law 2017-81 Being a by-law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 4th day of July 2017.

THAT By-Law 2017-81 Being a by-law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given third and final reading this 4th day of July 2017.

THAT Council approve the request from Ontario Power Generation to relocate the gauge house on Lakeshore Drive, conditional on approval from St. Hedwig's Parish Church; AND THAT Municipal staff verify and approve the location prior to construction.

THAT the Township of Madawaska Valley proceed in acquiring Pinchin Ltd. for the Paugh Lake closure plan in the amount of $5,850.00 (plus HST).

THAT Council extend the free flood damaged material days at the Bark Lake Waste Site during the weekends of July 22, 29 and August 5, 6 and 7, 2017.

RECOMMENDATION: THAT Council approve the (Amended) Severance Application File B132/16(2), as applied for, as a rural residential building lot, provided that favourable comments are received as noted; subject only to the condition that the severed parcel be re-zoned from Rural (RU) to Limited Service Residential - Exception (LSR-E); Regular Council - July 04, 2017 AND FURTHERMORE, THAT there is no requirement by the municipality for a Private Road Agreement, as the current status of Horseshoe Lane meets the requirements of access for emergency response vehicles.

RECOMMENDATION: THAT Severance Application B13/17, be approved by Council, as applied for, as a Limited Service Residential lot. Subject to the requirements of the Consent Report, which in part requires the following: i) an Agreement to be entered into with respect to the use of the un-opened municipal road allowance; ii) the reservation of a right-of-way over the severed land, which will preserve road access to the retained parcel, if an alternate driveway over Crown Land is not achieved; iii) re-zoning of the retained parcel, to regarding the “Bunkie” (photo attach) that has been identified as a “garage” on the sketch attached to the Severance application, as it does not meet with the requirements of Section 3.31 SLEEP CABIN; and iv) the Reference Plan of survey to identify the requirements of the floodway boundary/flood elevation as per Consent Planning Report.

RECOMMENDATION: THAT Council supports the Town of New Tecumseth with the following resolution: WHEREAS the Provincial Government passed legislation known as the Climate Change Mitigation and Low-Carbon Economy Act, 2016, S.O. 2016, c.7 Regular Council - July 04, 2017 including Reg. 144/16 The Cap and Trade Program and Reg. 143/16 Quantification, Reporting and Verification of Greenhouse Gas Emission; AND WHEREAS on January 1, 2017 the Province of Ontario adopted a cap and trade carbon pricing system which provides for the inclusion of a carbon fee for users of products derived from carbon based fuels; AND WHEREAS the terms of an Ontario Energy Board ruling stated that the carbon fee will be included in the "delivery" line of natural gas bills and not listed separately; BE IT RESOLVED THAT the Council of the Town of New Tecumseth requests the government of Ontario insist that all bills from companies supplying product derived from carbon based fuels, including but not limited to, products such as natural gas, propane, hydro, gasoline and furnace oil, to Ontario residents show the carbon fee/tax on a separate line of the bill; AND FURHTER THAT the Province of Ontario be required to annually report to Ontario Citizens on the proceeds of the carbon tax; AND FURTHER THAT this resolution be forwarded to the Premier, the Minister of Energy, MPP Jim Wilson, AMO and all Municipal and Regional Councils in Ontario requesting their support.

THAT Council authorize parishioners of St. Martin of Tours to sell raffle tickets for their annual parish supper August 6, 2017, within the Township of Madawaska Valley.

THAT Council send a letter supporting the County of Renfrew regarding their continue support for sustainable forestry in Alongquin Provincial Park and providing a copy to Premier Wynne.

THAT the Meeting recess at 7:03 p.m.

THAT the Meeting enter In-Camera Session at 7:12 p.m to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(f). 1. Madawaska Valley Public Library 2. Regular Council Meeting Minutes - In-Camera - June 19, 2017 3. Finance and Administration Committee Meeting Minutes - In-Camera - June 27, 2017 as amended. 4. Report - Mayor Love - July 4, 2017 RE: Staff Vacation/Leave Request 5. Report - Mayor Love - July 4, 2017 RE: Overtime Requests 6. Report -Mayor Love - July 4, 2017 RE: Staff Training and Development Requests 7. Municipal Office - Security Issue

THAT the Meeting return to Open Session at 8:31 p.m.

THAT in the absence of a CAO/Clerk, Council approves the vacation and/or leave requests submitted by Municipal staff as of July 4, 2017.

THAT in the absence of a CAO/Clerk, Council approved the staff training and development requests submitted by Municipal staff as of July 4, 2017.

THAT By-Law 2017-82 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of July 4th, 2017 be given first and second reading this 4th day of July 2017.

THAT By-Law 2017-82 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of July 4th, 2017 be given third and final reading this 4th day of July 2017.

THAT the Meeting adjourn at 8:34 p.m.