Regular Council

THAT the Regular Council Meeting Agenda for Wednesday, October 4, 2017 be approved as amended.

THAT the Public Meeting Minutes for September 18, 2017 be approved as presented.

THAT the Regular Council Meeting Minutes for September 18, 2017 be approved as amended. Regular Council - October 04, 2017

THAT the Special Council Meeting Minutes for September 22, 2017 be approved as presented.

THAT the Special Council Meeting Minutes for September 25, 2017 be approved as amended.

THAT the Finance and Administration Committee Meeting Minutes for September 26, 2017 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council to direct staff to send a letter of support to the Municipality of Hastings Highlands for their application through OMAFRA's Rural Economic Development Initiative. 2. THAT the Finance and Administration Committee recommend to Council to direct staff to review and propose a policy on casual Municipal labourers. Regular Council - October 04, 2017 3. THAT the Finance and Administration Committee recommend to Council to utilize the construction reserve to contract Perspective Engineering to survey and design Old Barry's Bay Road and prepare for a shovel ready project proposed in the OCIF application. 4. THAT the Finance and Administration Committee recommend to Council that direction is given to the Acting Deputy Clerk and the Operations Supervisor to market the Municipality at the 30th Annual Toronto Snowmobile and ATV Show from October 20, 21, and 22 AND THAT wages, accommodations, mileage and meals will be covered through the existing Conference and Training Budget Economic Development Budget. 5. THAT the Finance and Administration Committee recommend that Council approve the replacement of cell phones for the Mayor and Chief Building Official.

6. THAT the Finance and Administration Committee Meeting recommend that Council facilitate the restructuring of the Combermere Recreation Committee.

THAT the in-kind donation request from Scouts Canada for the Combermere Community Centre be approved as presented for 6 months. Regular Council - October 04, 2017

THAT the Meeting recess at 6:12 p.m.

THAT the Meeting enter In-Camera session at 6:32 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act, 2011, c.25, s.239 (2)(a)(b)(c)(f). 1. Regular Council Meeting Minutes - In-Camera - September 18, 2017 2. Special Council Meeting Minutes - In-Camera - September 22, 2017 3. Special Council Meeting Minutes - In-Camera - September 25, 2017 Regular Council - October 04, 2017 4. Finance and Administration Committee Meeting Minutes - In-Camera - September 26, 2017 5. Conditions Little Bark Bay Properties Inc. 6. Letter from Mary Shushack September 21, 2017 RE: By-Law 2017-109 7. Report - Mayor Love - September 26, 2017 - Finance and Administration Committee Meeting September 26, 2017 RE: Madawaska Valley Falcons 8. Memorandum - Operations Manager - September 26, 2017 - Finance and Administration Committee Meeting September 26, 2017 RE: Overtime 9. Report - CAO/Clerk - October 4, 2017 RE: Overtime 10. Overtime Request Authorization - September 3, 2017 11. Potential Employment Contract Extension – Acting Interim Treasurer and Fitness Coordinator. 12. Pay Equity - September 27, 2017 13. Barry's Bay Landfill Cont

THAT the Meeting return to Open Session at 8:40 p.m.

THAT Council approve the cost overages on the Lakeshore Park accessible washrooms Request for Proposal 2017-08 in the amount of an estimated $29,800.00, for an approximate total of $92,300.00.

THAT By-Law 2017-94 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road and accreted land along the shore of Carson Lake in front of Lot 149 Range "B" North in the geographic Township of Jones in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 4th day of October 2017.

THAT By-Law 2017-109 Being a by-law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given third and final reading this 4th day of October 2017.

THAT By-Law 2017-113 Being a By-Law providing for the installation of Stop Signs at the intersection of Sunny Hill Road and Curtiss Road within the Township of Madawaska Valley be given first and second reading this 4th day of October 2017.

THAT By-Law 2017-113 Being a By-Law providing for the installation of Stop Signs at the intersection of Sunny Hill Road and Curtiss Road within the Township of Madawaska Valley be given third and final reading this 4th day of October 2017.

THAT By-Law 2017-114 Being a By-Law to authorize the acquisition of parts of Lots 21, 22 and 23, Concession 7, geographic Township of Sherwood, now in the Township of Madawaska Valley, for municipal purposes be given first and second reading this 4th day of October 2017.

THAT By-Law 2017-114 Being a By-Law to authorize the acquisition of parts of Lots 21, 22 and 23, Concession 7, geographic Township of Sherwood, now in the Township of Madawaska Valley, for municipal purposes be given third and final reading this 4th day of October 2017.

THAT By-Law 2017-115 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 4th, 2017 be given first and second reading this 4th day of October 2017.

THAT By-Law 2017-115 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 4th, 2017 be given third and final reading this 4th day of October 2017.

THAT the Meeting adjourn at 9:08 p.m.