Regular Council

THAT the Regular Council Meeting Agenda for Wednesday, November 8, 2017 be approved as amended.

RECOMMENDATION: THAT the Development and Property Committee recommend that Council approve the Madawaska Valley District High School site plan as presented. The recommendation was

RECOMMENDATION: THAT the Operations Committee recommend to Council to accept the proposed changes to By-Law 2005-51. The recommendation was

THAT Council approves Arborus Consulting drafting an application for Provincial/Federal grant funding to design and construct a net-zero retrofit for the Municipal Office at no cost or obligation to the Municipality. Regular Council - November 08, 2017

THAT the Meeting recess at 5:43 p.m.

THAT the Combermere Recreation Committee Meeting Minutes for October 26, 2017 be accepted as presented; AND THAT Council approve the proposed 2017 Combermere Recreation Committee events: Hunters' Supper, Yuletide Tea and Children's Christmas Party.

Regular Council - November 08, 2017 THAT the Regular Council Meeting Minutes for October 16, 2017 be approved as presented.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes of October 18, 2017 be approved as amended with the following recommendation: THAT the Recreation, Heritage and Culture Committee recommend to Council to approve the immediate filling on a temporary basis of the Facilities Assistant position at the Combermere Community Centre; AND THAT Committee reinforces the urgency to Council to proceed in the consultation for the overall organizational review.

THAT the Development and Property Committee Meeting Minutes for October 18, 2017 be approved as presented with the following recommendation: 1. THAT the Development and Property Committee recommend to Council that Severance Application B06/17, be approved by Council, as applied for, as a residential building lot.

THAT Council directs staff to respond to Lakewoods Resort Inc. indicating receipt of their application for road allowance closure, noting that Council will defer a decision until the area is passable by vehicle and the access points can be viewed.

Regular Council - November 08, 2017 THAT Finance and Administration Committee Meeting Minutes for October 24, 2017 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council to approve the proposed work plan from Crosstown Construction Inc. to install underground Hydro at 19586 Opeongo Line to 59 Kelly Street (Mad Valley Coffee House). 2. THAT the Finance and Administration Committee recommend to Council to approve the donation request from the St. Francis Valley Healthcare Foundation - Tree of Lights for the use of The Railway Station on December 1, 2017, in- kind services from the Operations Department for lights repair and installation and snow removal, and that the Municipality provides horse drawn sleigh rides ($600.00). 3. THAT the Finance and Administration Committee recommend to Council to accommodate Mr. Miller's request for a 50% reduction on the January 24, 2017 ice rental fee. 4. THAT the Finance and Administration Committee recommend to Council that the Remembrance Day Holiday, November 11, 2017 is observed by Municipal Staff of Monday, November 13, 2017. 5. THAT the Finance and Administration Committee recommend to Council that Regular Council Meetings continue at 4:00 p.m. until further notice. 6. THAT the Finance and Administration Committee recommend to Council to reimburse Councillor Peplinski for his submitted expenses for attending the Human Rights Tribunal in Ottawa. 7. THAT the Finan

THAT the Meeting recess at 7:06 p.m.

THAT the Township of Madawaska Valley supports the following resolution from the Town of Lakeshore: WHEREAS weather patterns seem to have changed, in that excessive and prolonged rains are now becoming more frequent and regular, WHEREAS there is an increased chance of flooding, as result of excessive and prolonged rains; WHEREAS property owners in areas that are at an increased risk of flooding are often unable to purchase flood insurance to protect their properties; and WHEREAS the cost of property repairs after a flood cause financial hardship for individuals, families and businesses. NOW THEREFORE BE IT RESOLVED that the Government of Ontario be urged to create a Provincial Flood Insurance Program, to cover those individuals, families and businesses who are unable to secure flood insurance for their properties; BE IT FURTHER RESOLVED that a copy of this motion be sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Patrick Brown, Leader of the Progressive Conservative Party, the Honourable Andrea Horwath, Leader of the New Democratic Party, and all MPPs in the Province of Ontario; and BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration.

THAT the Township of Madawaska Valley supports the following resolution from the The Municipality of Morris-Turnberry: WHEREAS,MPAC conducts ongoing reviews to ensure properties are accurately assessed and corrections are made where necessary. A review of a Regular Council - November 08, 2017 property could be triggered from ongoing data verification, updated tenant information, sales investigations, building permits and severances which may result in changes to the valuation or classification of a property. This could include wooded acreage on a farm property; AND WHEREAS, MPAC recently changed the assessment classifications on properties with portions of land tenanted for farming. MPAC is responsible for assessing and classifying all properties in Ontario in accordance with the Assessment Act and regulations established by the Government of Ontario. All properties in Ontario are continuously reviewed as part of the MPAC valuation process to ensure accurate information is used in determining our assessed values and tax classifications; AND WHEREAS, MPAC has stated: Under the Assessment Act, all properties are classified according to their use, and Ontario Regulation 282/98 sets out how various property uses are classified. By default, farm properties are classified in the residential property class in accordance with section 3(1)2 of Ontario Regulation 282/98 of the Assessment Act. Farm properties that meet the eligibility requirements will have farmland and associated outbu

THAT the Township of Madawaska Valley supports the following resolution from The Corporation of The Town of Amherstburg and The Municipality of Chatham-Kent: WHEREAS, there continue to be serious ongoing concerns regarding traffic safety on the 401 through Chatham-Kent from Tilbury through to Elgin County; WHEREAS, there have been numerous serious and fatal collisions that have required the closing of the 401, impacting the safety of residents on detour routes with increased heavy truck traffic; THEREFORE BE IT RESOLVED that Council pass a resolution calling on the provincial government to install said barriers and that the Mayor draft a letter highlighting the above concerns, and that both the motion and the accompanying letter be circulated to the Premier of Ontario, The Honourable Kathleen Wynne, The Minister of Transportation, The Honourable Steven Del Duca, and all municipalities, local MP's and AMO in support of concrete barriers on Highway 401.

THAT Council approves the donation request from the Lions Club as presented to use the Paul J. Yakabuski Community Centre on Friday, December 1st at 4 p.m. to decorate the hall and on Saturday December 2nd from 1p.m. to approximately 4 p.m. to host Santa Claus and company; AND THAT staff prepare a By-Law for road closure for the December 1st, 2017 Santa Claus Parade and that staff provide traffic barriers as in the past.

THAT Council agree to purchase a Remembrance Day Memorial Wreath in the amount of $115.00.

THAT Council withdraw from the Ontario Sport and Recreation Communities Fund - The Township of Madawaska Valley Extended Swim Program initiative.

THAT staff is directed to proceed with having Etmanskie Heating Service complete duct cleaning at the Municipal Office for $841.85 (including tax); Combermere Hall for $892.70 (including tax); The Railway Station $621.50 (including tax).

THAT the Meeting enter In-Camera Session at 8:45 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e)(f). 1. Regular Council Meeting Minutes - In-Camera - October 16, 2017 2. Finance and Administration Committee Meeting Minutes - In-Camera - October 24, 2017 3. Report from Chief Fire Official - November 3, 2017 RE: Pumper Truck 4. Letter from J. P. Quintal - October 30, 2017 RE: Integrity Commissioner RE: Letter from Maureen Houston, Templeman and Menninga - November 9, 2017 5. Email from Lakewoods Resort Developments, Inc. - October 31, 2017 Report from the Operations Manager - November 8, 2017 6. Email from Kristen Eliot, Templeman and Menninga - November 3, 2017 RE: Indemnification By-Law 7. Memorandum - Finance Clerk - November 2, 2017 RE: Staff Overtime Regular Council - November 08, 2017 8. Report - Finance Clerk - November 6, 2017 RE: Staff Overtime and Compensation 9. Human Resource Issue

THAT the Meeting return to Open Session at 10:46 p.m.

THAT By-Law 2017-119 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of November 8th, 2017 be given first and second reading this 8th day of November 2017.

THAT By-Law 2017-119 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of November 8th, 2017 be given third and final reading this 8th day of November 2017.

THAT the Meeting adjourn at 10:48 p.m.