Regular Council

THAT the Regular Council Meeting Agenda for Monday, December 18, 2017 be approved as amended.

THAT the Regular Council Meeting Minutes for December 4, 2017 be approved as presented.

THAT the Operations Committee Meeting Minutes for December 6, 2017 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend to Council to have the Operations Department to include the Combermere Community Centre and Outdoor Rink with the South Hall Fire Department as part of the initial scheduled snow removal maintenance. 2. THAT the Operations Committee recommend to Council to consider Special - In-Camera Council Meetings with the noted property owners of Ohio Road, once overtures have been completed by Councillor Peplinski and Maika and the Municipal Lawyer, Mary Shushack has been informed. Regular Council - December 18, 2017 3. THAT the Operations Committee recommend to Council that staff be directed to draft a letter to the owners of 214 Wiltom Drive to inform them that an engineered report was produced with follow up rehabilitations to their property and that the report recommendations would be considered during the 2018 budget deliberations.

THAT the Water and Wastewater Committee Meeting Minutes for December 6, 2017 be accepted as presented.

THAT the Fire and Protection Committee Meeting Minutes for December 11, 2017 be approved as presented with the following recommendations: 1.THAT the Fire and Protection Committee recommend to Council to accept that Mayor Love shares the Calls for Service data with the Rural Mayors Forum of Eastern Ontario. 2. THAT the Fire and Protection Committee recommend to Council to proceed with the Automatic Aid Agreement with the Municipality of Hastings Highlands pending clarification with the Municipal Insurance Company regarding the liability section of the agreement. 3. THAT the Fire and Protection Committee recommend to Council to fix the furnace flange at the South Fire Hall for approximately $600.00 (similar to the North Fire Hall). 4. THAT the Fire and Protection and Committee Meeting recommend to Council to rent three digital/analog radios, one for the Chief Fire Official, one for South Hall, one for North Hall for $50/month/radio for one year (2018). Regular Council - December 18, 2017 5. THAT the Fire and Protection Committee recommend to Council to accept D'Arcy Sheehan and Micheal Stuyt as a Volunteer Fire Fighters for the South Hall AND THAT they accept Jason Mask as a Volunteer Fire Fighter for the North Hall.

THAT the Municipality proceed with the service of the "Who's Responding Application" for the amount of $1600.00 for a one year contract (2017 Budget).

THAT the Emergency Preparedness Committee Meeting for December 11, 2017 be approved as presented with the following recommendation: 1.THAT the Emergency Preparedness Committee recommend to Council that acknowledgement is given for the efforts and detail provided by the Finance Clerk, the Operations Manager, the Operations Supervisor and all staff that supplied and contributed to the Municipal Disaster Recovery Assistance Program application.

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for December 13, 2017 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend to Council to accept the in-kind donation request from George Vanier Catholic School as presented. 2. THAT the Recreation, Heritage and Culture Committee recommend to Council that the $2500 Frank Cowan Insurance Hometown grant funding be utilized for the pocket park as was applied for; Regular Council - December 18, 2017 AND THAT the $500.00 dollars in additional funds contributed by McDougall Insurance be utilized through the Canada 150 grant be used to help offset the $950.00 additional costs; AND THAT the remaining $450 outstanding balance be accounted for by the Township from another source.

THAT the Finance and Administration Committee Meeting Minutes for Monday, December 11, 2017 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council that they provide the operating installments of $18,500.00/month to the Madawaska Valley Public Library until the Township of Madawaska Valley 2018 Budget has been passed. 2. THAT the Finance and Administration Committee recommend Council approve a 50% reduction to the Municipal portion of the 2017 property tax bill for the Royal Canadian Legion.

THAT the Development and Property Committee Meeting Minutes for December 13, 2017 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend to Council that they uphold the Drainage Plan requirements as set out in the Subdivision Agreement for Lakeview Parkway with respect to the Andrew J. Yantha Contracting Ltd. Subdivision on condition that the developer provides alternative drainage options. 2. THAT the Development and Property Committee recommend to Council that Severance Application B87/17, be approved by Council as a developed residential lot. 3. THAT the Development and Property Committee recommend to Council that Severance Application Files, B81/17(1), B82/17(2)2, and B83/17(3), be approved by Council, as applied for, as rural residential building lots, provided that favourable comments are received by the County with respect to the MDS 1 requirements and subject to confirmation that the subject lots to be created meet with the Madawaska River Floodplain elevation requirements for the development of these lots. Regular Council - December 18, 2017 4. THAT the Development and Property Committee recommend to Council to accept the draft letter of support for the Bancroft BIA Celebrate Ontario Funding Application for the 7th Annual Wheels, Water and Wings (WWR) Festival scheduled for July 6, 7, 8 of 2018.

THAT Council proceed with the removal of the holding symbol on 7 lots (Lot 28, 29, 30, 46, 47, 48, 49) of the Andrew J. Yantha Contracting Ltd. Subdivision and that Lot 45 be held in abeyance until the Drainage Plan requirements have been met.

THAT By-Law 2017-125 Being a By-Law to provide for the Partial Exemption of Taxes for Municipal Purposes for The Royal Canadian Legion, Branch 406, Barry's Bay, Ontario be given first and second reading this 18th day of December, 2017.

THAT By-Law 2017-125 Being a By-Law to provide for the Partial Exemption of Taxes for Municipal Purposes for The Royal Canadian Legion, Branch 406, Barry's Bay, Ontario be given third and final reading this 18th day of December, 2017.

THAT By-Law 2017-126 Regular Council - December 18, 2017 Being a By-Law authorizing the entering into and the execution of an Automatic Aid Agreement with The Corporation of the Municipality of Hastings Highlands be given first and second reading this 18th day of December 2017.

THAT Council supports the following resolution regarding the Association of Municipalities of Ontario Local Share Proposal: WHEREAS The Township of Madawaska Valley through the Association of Municipalities of Ontario Local Share Proposal will receive $1,071,428 in annual sustainable funding and our county will receive a total of $26,541,120 which municipalities will be obligated to invest in planned improvement of valued municipal infrastructure; AND WHEREAS The Association of Municipalities of Ontario (AMO) estimates that municipal governments face an annual shortfall of about $4.9 billion dollars during the next 10 years as they struggle to maintain current services and address their local infrastructure gap; AND WHEREAS Our local municipal governments cannot try to close the $4.9 billion gap using property taxes alone, those bills might need to double over the next decade, this would have a negative impact on our economy, our seniors and low-income residents hardest of all; AND WHEREAS the Local Share proposal demonstrates a dedicated 1% sales tax could generate $2.5 billion annually for municipal infrastructure and services, the Local Share proposal would help to bridge the gap, while helping municipal governments manage the pressure on property taxes; Regular Council - December 18, 2017 AND WHEREAS Municipal governments own more of Ontario's infrastructure than the federal or provincial governments, our roads, bridges and other assets are in need of repair and investmen

WHEREAS, the Township of Madawaska Valley received the report of the Minister’s Expert Panel on Public Health: “Public Health within an Integrated Health System”; and WHEREAS, the Council for the Township of Madawaska Valley has significant concerns regarding the recommendations of the Expert Panel to integrate a population health approach into local planning and service delivery; and WHEREAS, there is an apparent lack of empirical evidence base upon which the recommendations are founded; and WHEREAS, the current mandate of public health to prevent disease, protect, and promote health should remain unchanged; and WHEREAS, public health must remain distinct from acute care health services and Local Health Integration Networks (LHINs) in terms of role, funding, governance, and accountability in order for public health to focus on a more upstream approach, the causes of poor health or the social determinants of health; and WHEREAS, the important linkages with local communities for programming, understanding local needs, and leveraging these partnerships will be undermined; and WHEREAS, regionalization of public health units with centralized decision- making will have significant negative consequences for local public health and municipalities: • Less municipal representation (400 Board of Health members reduced to approximately 180) and loss of local voice in governing and directing public health programs and services to understand and meet the needs of our communities; • Substa

THAT Council direct an amount equal to the 2017 membership receipts to the Madawaska Valley Fitness Centre be transferred to the Madawaska Valley Fitness Centre Reserve to be drawn upon in 2018 to assist with 2018 operating expenses; AND THAT Council direct that the transfer from the Unallocated Reserve for the funding of a financial plan in the amount of $25,000 be reversed; AND THAT Council direct that the transfer from the Fire Vehicle Replacement Reserve in the amount of $173,000 for the partial funding of the Tanker Truck be adjusted to the actual expenditure set up in the accounts as at December 31, 2017; AND THAT Council direct that the transfer from the Roads Equipment Reserve in the amount of $56,000 for the partial funding of the Tandem Plow Truck be adjusted to the actual expenditure set up in the accounts as at December 31, 2017; AND THAT Council direct that the transfer from the Barry’s Bay Landfill Rehabilitation Reserve and the Landfill Rehabilitation Reserve for the full funding of the purchase of the Barry’s Bay Landfill Contamination Attenuation Regular Council - December 18, 2017 Zone be adjusted to the actual expenditures set up in the accounts as at December 31, 2017; AND THAT Council direct that the transfer from the Unallocated Reserve for the funding of a generator for the Combermere Community Centre in the amount of $7,500 be reversed; AND THAT Council approves the unbudgeted additional 2017 expenditures for the PYJ Community Centre roof repairs and d

THAT Council authorize the execution of required Schedule "C" pursuant to By- Law 2013-38 and the approval of the Preliminary Reference Plan of Survey of File YAR-2017-11, by the Mayor and CAO/Clerk.

THAT the Meeting recess at 6:28 p.m.

THAT the Meeting enter In-Camera Session to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees," "a proposed or pending acquisition or disposition of land by the municipality or local board", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(c)(e)(f). 1. Regular Council Meeting Minutes - In-Camera - December 4, 2017 2. Fire and Protection Committee Meeting Minutes - In-Camera - December 11, 2017 3. Finance and Administration Committee Meeting Minutes - In-Camera - December 11, 2017 4. Letter from Suzanne Hunt, Templeman Menninga, December 7, 2017 RE: Barry's Bay Wastewater Treatment Plant 5. Email from Kristin Eliot, Templeman Menninga, December 14, 2017 Regular Council - December 18, 2017 RE: Human Rights 6. Letter from Bill Instance, Huckabone, O'Brien, Instance, Bradley, Lyle, December 14, 2017 RE: Potential Property Acquisition 7. Water and Wastewater Billing Issue 8. Lakewoods Resort Development 9. Employee Attendance - Verbal 10. Employee Overtime Limit 11. CAO/Clerk Goals and Objectives 12. Interim Organizational Structure - Mayor Love

THAT The Meeting return to Open Session at 10:15 p.m.

THAT Council appoint Gwen Dombroski as Acting Interim Deputy Clerk effective August 9, 2017 as per In-Camera Meeting Minutes of August 9, 2017 and In-Camera Meeting Minutes of August 21, 2017

THAT By-Law 2017-127 Being a by-law to authorize the appointment of a Temporary Interim Deputy Clerk be given first and second reading this 18th day of December 2017.

THAT By-Law 2017-127 Being a by-law to authorize the appointment of a Temporary Interim Deputy Clerk be given third and final reading this 18th day of December 2017.

THAT the Debt Retirement charges billed on the Water and Wastewater bills in 2017 be credited back to customers on the 4th quarter billing of 2017.

THAT based on the Reports which have been provided to the Municipality regarding Lakewoods Resort Developments, Inc. and Northern Developments Inc., it is a recommendation of Staff that the issues raised in the Reports need to be addressed prior to the Partial Release of the Security Deposit, primarily the Drainage Requirements relating to, Phase I and Phase II and the Road Development: THAT the request for an extension relating to the completion of the road be granted by By-Law to the end of 2018; THAT the outstanding Building Permits relating to Lot 34, Plan 49M-84, and the issue of the building constructed without the benefit of obtaining a Building Permit within Phase III, need to be addressed; THAT the Report with respect to the Minor Variance Application of Northern Developments Inc., File MVA-2017-01, be provided to the Committee of Adjustment; THAT payment be made forthwith with respect to the three (3) outstanding invoices relating to legal and engineer services; FURTHERMORE, the issue of the Road Allowance Closure Application by Lakewoods Resort Developments, Inc. (File Number – LAK-2017-08), be held in abeyance until the subdivision agreement for Phase 4 comes before Council.

THAT By-Law 2017-128 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of December 18th, 2017 be given first and second reading this 18th day of December 2017.

THAT By-Law 2017-128 Regular Council - December 18, 2017 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of December 18th, 2017 be given third and final reading this 18th day of December 2017.

THAT the Meeting adjourn at 10:19 p.m.