Regular Council

THAT the Regular Council Meeting Agenda for Monday, February 5, 2018 be approved as amended.

THAT it is agreed in principle that the Township of Madawaska Valley enter into negotiations for a lease agreement and a Memorandum of Understanding with the Madawaska Valley Culture and Heritage Society for the Railway Station building and park; AND THAT it is understood that any such lease is subject to the parties agreeing to mutually acceptable terms, by February 13, 2018 the parties will advise each other of their nominated representatives for such negotiations.

THAT the Meeting recess at 5:21 p.m.

THAT the Regular Council Meeting Minutes for Monday, January 15, 2018 be approved as amended.

THAT the Special Council Meeting Minutes for January 18, 2018 be approved as presented.

THAT the Special Council Meeting Minutes for January 24, 2018 be approved as presented.

THAT Council rescinds motion number SC2018-05-2401, Special Council Meeting Minutes - January 18, 2018, AND THAT in the 2018 Municipal Budget, $196,861.00 be drawn from the Property Acquisition/Development Reserve towards the emergency purchase of a tanker truck to replace the 1988 International Tanker, with the balance of the cost being drawn from the Fire Vehicle Replacement Reserve.

THAT the Operations Committee Meeting Minutes for January 18, 2018 be approved as amended with the following recommendations: 1.THAT the Operations Committee recommend to Council that the Private Roads Grant continue, and THAT approximately $16,000 be budgeted towards the 2018 Private Road Grant funding program and forwarded to Finance Budget deliberations for 2018. 2. THAT the Operations Committee advance the Capital Budget Plans as provided to the next Operations Committee Meeting for further review and provide and include the additional information as directed by Committee for further deliberation. 3. THAT the Operations Committee recommend to Council to direct staff to ensure that the money allocated from taxation for the purchase of the Plow Truck in 2017 is placed in the equipment reserve for 2018.

THAT the Finance and Administration Committee Meeting Minutes for January 29, 2018 be approved as amended with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council to renew the Parks and Recreation Ontario (PRO) membership invoice in the amount of $1162.77 (incl. HST). 2. THAT the Finance and Administration Committee recommend to Council to move the Capital Request MP2018-01 and 5 new laptops to budget for further deliberation. 3. THAT the Finance and Administration Committee recommend to Council that the Acting Interim Treasurer circulate the County of Renfrew communication on Regular Council - February 05, 2018 the proposed elimination of the 2018 vacancy rebate to the 2016 and 2017 former recipients and applicants and the BIA (Business In Action) group. 4. THAT the Finance and Administration Committee recommend to Council that the standard commission of 25% will be retained on the consignment items at The Railway Station. 5. THAT the Finance and Administration Committee recommend to Council to issue payment to Valley Web Studio for Invoice 159 for the website domain registration and website hosting; AND THAT 30 days' notice is provided to cancel the domain registration and website hosting at the end of the current term; AND THAT the noted website domains are incorporated into the Township of Madawaska Valley Website before the end of the current term. 6. THAT the Finance and Administration Committee recommend to Council to di

THAT the Recreation, Heritage and Culture Committee Meeting for January 30, 2018 be approved as amended with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend to Council to apply the minor hockey ice rental rate for the Reunion Cup Event scheduled for March 22 to 25, 2018 as amended. 2. THAT the Recreation, Heritage and Culture Committee recommend to Council to engage a professional to address the sound system issues at the Paul J. Yakabuski Community Centre. Regular Council - February 05, 2018 3. THAT the Recreation, Heritage and Culture Committee recommend to Council to provide the Charitable/Not For Profit Rate for the upstairs lounge rental for the Reunion Cup Event. 4. THAT the Recreation, Heritage and Culture Committee recommend that Council accept the proposed road closure of part of Opeongo Square for Saturday, March 10, 2018, in support of the Opeongo Snowbirds Old Snowmobile Show from 8:30a.m .to 4:00 p.m.; AND THAT the road closure be moved to By-Law; AND THAT the request to have a bonfire as part of the events of March 10, 2018 is granted. 5. THAT the Recreation, Heritage and Culture Committee recommend to Council to accept the Combermere Recreation Committee Meeting Minutes from December 13, 2017 and January 08, 2018 as presented. 6. THAT the Recreation, Heritage and Culture Committee recommend to Council to direct staff to obtain an opinion and quote for the refinishing of the Combermere Community Centre hardwood flo

THAT the Development and Property Committee Meeting Minutes for January 30, 2018 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend that Council give direction to staff to proceed with the Application (File Number MAI-2017- 10) in accordance with the provisions of By-Law Number 2013-38; AND THAT the application sketch/plan which was submitted, be recognized as the boundary limit; AND THAT the Applicants be instructed to have an Ontario Land Surveyor prepare the Reference Plan of Survey accordingly. 2. THAT the Development and Property Committee recommend to Council to approve the following changes to the Planning Tariff of Fees: 1. Minor Variance Application $400.00 2. Zoning By-Law Amendment $1,300.00 3. Removal of Holdings Symbol $700.00 4. Severance Inspection/Report $300.00 per one severance an additional $50 for each additional severance applied for concurrently.

THAT By-Law 2017-121 Being a By-Law to provide for the granting of a flooding easement and the closing and stopping up of parts of an original allowance for road along the shore of Blackfish Bay in front of Lot 6, Concession 9 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 5th day of February 2018.

THAT By-Law 2018-08 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of McMaster Lake in front of Lots 23, 24 and 25, Concession 4 in the geographic Township of Jones in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 5th day of February, 2018.

THAT By-Law 2018-09 Being a By-Law to amend By-Law Number 2006-26 as amended, of the Township of Madawaska Valley be given first and second reading this 5th day of February, 2018. Regular Council - February 05, 2018

THAT By-Law 2018-09 Being a By-Law to amend By-Law Number 2006-26 as amended, of the Township of Madawaska Valley be given third and final reading this 5th day of February, 2018.

THAT By-Law 2018-10 Being a By-Law to rescind Development Charges within the Township of Madawaska Valley effective January 1st, 2018 be given first and second reading this 5th day of February 2018.

THAT By-Law 2018-10 Being a By-Law to rescind Development Charges within the Township of Madawaska Valley effective January 1st, 2018 be given third and final reading this 5th day of February 2018.

THAT By-Law 2018-11 Being a By-Law to establish a Tariff of Fees for the processing of applications made in respect to Planning related matters within the Township of Madawaska Valley be given first and second reading this 5th day of February, 2018.

THAT By-Law 2018-11 Regular Council - February 05, 2018 Being a By-Law to establish a Tariff of Fees for the processing of applications made in respect to Planning related matters within the Township of Madawaska Valley be given third and final reading this 5th day of February, 2018.

THAT the Township of Madawaska Valley supports the Corporation of the City of Clarence-Rockland with the following resolution: WHEREAS Bill 160, Strengthening Quality and Accountability for Patients Act, 2017, has been

THAT Council proclaim Saturday, April 7, 2018 as "Gift from the Heart" Day in the Township of Madawaska Valley.

THAT the Township of Madawaska Valley supports the following resolution from Ontario Good Roads Association (OGRA): Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act); And whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence; And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions; And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500; And whereas the Auditor General of Ontario has

THAT the Township of Madawaska Valley supports the Town of Lakeshore with the following resolution: WHEREAS municipalities are required to create and implement master plans and asset management plans, as part of prudent financial planning; WHEREAS population growth projections and estimates are a key foundational component, relied upon in creating master plans and asset management plans, as part of prudent financial planning; WHEREAS population growth projections and estimates are simply estimates of future events, often several years into the future, and are highly susceptible to ultimately being inaccurate, due to changes in circumstances, such as economic conditions and housing patterns; WHEREAS both upper-tier municipalities and lower-tier municipalities often prepare their own growth projections and estimates, which can result in a significant discrepancy between their respective, anticipated population numbers in future years; WHEREAS lower-tier municipalities are essentially forced to accept and rely upon upper-tier municipalities growth projections and estimates, regardless of whether those projections and estimates reflect reality; and WHEREAS inaccurate growth projections and estimates, negatively impacts municipal financial planning, resulting in significant financial difficulties for municipalities. NOW THEREFORE BE IT RESOLVED that the Government of Ontario be urged to grant more autonomy to lower-tier municipalities, to adopt and rely upon their own growth proje

THAT the Meeting recess at 7:08 p.m.

THAT the Meeting enter In-Camera Session at 7:23 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(d)(e)(f). 1. Regular Council Meeting Minutes - In-Camera - January 15, 2018 2. Special Council Meeting Minutes - In-Camera - January 18, 2018 3. Special Council Meeting Minutes - In-Camera - January 24, 2018 4. Finance and Administration Committee Meeting Minutes - January 29, 2018 5. Lakewoods Resort Developments - Gary Medwid and Dan Stone Delegation 6. Draft Revised Retirement Policy Effect - CAO/Clerk 7. Email from Krisin Elliot, Templeman Menninga - January 31, 2018 RE: Cumulative Sick Leave Policy 8. Small Claims Court Plaintiff's Claim - January 30, 2018 - CAO/Clerk

The Meeting returned to Open Session at 10:31 p.m.

THAT By-Law 2018-12 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 5th, 2018 be given first and second reading this 5th day of February, 2018.

THAT By-Law 2018-12 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 5th, 2018 be given third and final reading this 5th day of February, 2018.

THAT the Meeting adjourn at 10:33 p.m.