Regular Council

THAT the Regular Council Meeting Agenda for Monday, March 5, 2018 be approved as amended.

THAT the Meeting recess at 4:42 p.m.

THAT the Regular Council Meeting Minutes for February 20, 2018 be approved as presented.

THAT the Special Council Meeting Minutes for February 21, 2018 be approved as presented.

THAT the Special Council Meeting Minutes for February 28, 2018 be approved as presented.

THAT the Finance and Administration Committee Meeting Minutes for February 28, 2018 be approved as amended with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council that the regular Council Meeting on March 19th be moved to March 21st at 4:00 p.m. 2. THAT the Finance and Administration Committee recommend to Council that MP-2018-08 be moved for consideration in the 2018 Draft Budget deliberations. 3. THAT the Finance and Administration Committee recommends to Council to proceed with the employee service awards tentatively scheduled for April 3, 2018 at 2:00 p.m. 4. THAT the Finance and Administration Committee recommend to Council to direct Mayor Love to forward the updated Recreation and Community Development Coordinator job description to the County of Renfrew to have it scored and added to the wage grid. 5. THAT the Finance and Administration Committee recommend to Council to advertise the Recreation and Community Development Coordinator position internally as per the Human Resource Policy for seven days prior to posting externally. 6. THAT the Finance and Administration Committee recommend to Council that the Hiring Committee for the Combermere Facilities Coordinator consists of Regular Council - March 05, 2018 Mayor Love, Councillor Bromwich, the Operations Manager and the Facilities Manager. 7. THAT the Finance and Administration Committee recommend to Council that the Combermere Facilities Coordinator Position is advertis

THAT the Fire and Protection Committee Meeting Minutes for March 1, 2018 be approved as presented with the following recommendations: 1. THAT the Fire and Protection Committee recommend to Council to deem the 1988 tanker as surplus and tender for sale with a minimum bid of $2000. 2. THAT the Fire and Protection Committee recommend Council approve the quote from Emagine Consulting Group for vehicle decals for the North Hall Tanker Truck at a cost of $1327.75 (including HST). 3. THAT the Fire and Protection Committee recommend that Council place the Calls for Service (CFS) Billing Summary Report in Open Session.

THAT By-Law 2018-02 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Green Lake in front of Lot 4 Concession 8 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 5th day of March, 2018.

THAT By-Law 2018-16 Being a By-Law to authorize the acceptance of an easement be given first and second reading this 5th day of March, 2018.

THAT By-Law 2018-16 Regular Council - March 05, 2018 Being a By-Law to authorize the acceptance of an easement be given third and final reading this 5th day of March, 2018.

THAT By-Law 2018-23 Being a By-Law to amend By-Law Number 2014-90 with respect to the amendment of Policy #D-03, Policy #A-13 and the addition of an Anti-Stigma Policy Statement and Post-Traumatic Stress Disorder Policy Statement to the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley as amended be given third and final reading this 5th day of March 2018.

THAT By-Law 2018-30 Being a By-Law to acquire and dedicate land as a public highway be given first and second reading this 5th day of March, 2018.

THAT By-Law 2018-30 Being a By-Law to acquire and dedicate land as a public highway be given third and final reading this 5th day of March, 2018.

THAT By-Law 2018-31 Being a By-Law to provide for the closing and stopping up of part of an original allowance for road along the Madawaska River in front of Lot 5 Concession 6 in Regular Council - March 05, 2018 the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given first and second reading this 5th day of March, 2018.

THAT By-Law 2018-32 Being a By-Law to appoint Lottery Licencing Officers be given first and second reading this 5th day of March, 2018.

THAT By-Law 2018-32 Being a By-Law to appoint Lottery Licencing Officers be given third and final reading this 5th day of March, 2018.

THAT By-Law 2018-33 Being a By-Law to appoint the Acting Clerk, the Treasurer/Deputy Clerk and the Manager of Planning, Development and Licencing, as the Issuer and Deputy Issuers of Marriage Licences be given first and second reading this 5th day of March, 2018.

THAT By-Law 2018-33 Being a By-Law to appoint the Acting Clerk, the Treasurer/Deputy Clerk and the Manager of Planning, Development and Licencing, as the Issuer and Deputy Issuers of Marriage Licences be given third and final reading this 5th day of March, 2018.

THAT By-Law 2018-34 Being a By-Law to appoint the Acting Clerk, as Division Registrar and to have appointed the Treasurer/Deputy Clerk and the Manager of Planning, Development and Licencing, as Deputy Division Registrars pursuant to the Vital Statistics Act, be given first and second reading this 5th day of March, 2018.

THAT By-Law 2018-34 Being a By-Law to appoint the Acting Clerk, as Division Registrar and to have appointed the Treasurer/Deputy Clerk and the Manager of Planning, Development and Licencing, as Deputy Division Registrars pursuant to the Vital Statistics Act, be given third and final reading this 5th day of March, 2018.

THAT By-Law 2018-35 Being a by-law to authorize the entering into and execution of Articles of Agreement between Her Majesty The Queen in Right of Canada, as represented by the Minister of Employment and Social Development and The Corporation of The Township of Madawaska Valley - New Horizons for Seniors Program Agreement - Opeongo Seniors Centre Renovations be given first and second reading this 5th day of March, 2018.

THAT By-Law 2018-35 Being a by-law to authorize the entering into and execution of Articles of Agreement between Her Majesty The Queen in Right of Canada, as represented by the Minister of Employment and Social Development and The Corporation of Regular Council - March 05, 2018 The Township of Madawaska Valley - New Horizons for Seniors Program Agreement - Opeongo Seniors Centre Renovations be given third and final reading this 5th day of March, 2018.

THAT the Township of Madawaska Valley supports the County of Renfrew with the following resolution: WHEREAS approximately 6,900 people in Renfrew County are directly or indirectly employed by the forest sector and many of our communities are highly reliant on the local forest industry; WHEREAS approximately 30% of the productive forest land base on Crown lands in Renfrew has some form of species at risk restriction on regular operations; WHEREAS Crown forests are sustainably managed according to the Crown Forest Sustainability Act (CFSA). Species at Risk and all other forest values are protected using the best available science, and economic and social values should be weighted with equal importance; WHEREAS it is desirable to allow forest managers and companies to continue to provide for species at risk under one Act, the CFSA, while an independent panel develops a long-term approach that protects species at risk and their habitat and minimizes impacts to the forest industry; THEREFORE BE IT RESOLVED THAT the County of Renfrew asks that the Province provides the forest sector with the certainty it needs to invest in the future, through a 5-year extension in Section 22.1 of the Endangered Species Act, 2007 instead of the proposed 2-year extension; AND FURTHER BE IT RESOLVED THAT the County of Renfrew supports the establishment of an independent panel of credible stakeholders directly affected in their day-to-day lives by the management of Crown land forests who will look at t

THAT the Municipal Office can be used to distribute Relay for Life packages.

THAT the Renfrew County Veterinary Services Committee Annual Meeting Minutes for September 26, 2107 be accepted as presented; AND THAT the Renfrew County Veterinary Services invoice in the amount of $280.00 be forwarded for payment.

THAT the Barry's Bay Wastewater System - 2017 Annual Report be accepted as presented.

THAT the Barry's Bay Water Drinking System - 2017 Annual Water Report be accepted as presented.

THAT application 2018-05 from Charlotte and Ken Lehovitch meets the criteria and intent of By-Law 2014-139, Section 5, in relation to the request for an additional driveway for the purpose of building a new home on Lot 206/207 Range B South in the Township of Sherwood Roll #026-010-46100.

The Council of the Township of Madawaska Valley does hereby find as follows: WHEREAS: Small, rural Municipalities face significant resource capacity challenges in the collection and maintenance of accurate data for asset management planning, standardized tools should be developed at the cost of the provincial government; AND WHEREAS: These standardized tools should be piloted in a number of small rural municipalities with provincial government guidance and resources to ensure evidence based outcomes that satisfy the regulatory frameworks outlined in O. Reg.588/2017, and the expectations of the province going forward; AND WHEREAS: These standardized tools should be designed with service level metrics for baseline data and automatic calculations and formulas that bring forward the data required to update the asset management plan in prescribed 5 year intervals and, with built in verification of data to be uploaded electronically for reporting. NOW THEREFORE BE IT RESOLVED THAT The Township of Madawaska Valley strongly urges Premier Kathleen Wynne and the Province of Ontario to provide adequate financial resources for both staff and infrastructure to ensure successful compliance and implementation of the required municipal function for asset management planning in small, rural municipalities. AND FURTHER THAT a copy of this resolution be sent to the Honourable Premier Kathleen Wynne, Mr. John Yakabuski, MPP Renfrew-Nipissing- Pembroke, Mr. Vic Fedeli, Interim Leader of the Progr

THAT the Combermere Facility Coordinator position be offered as a temporary part time one year contract.

THAT Council direct staff to advertise as per Mayor Love's Report on Employee Recruitment - Proposed Advertising Costs as amended.

THAT the Meeting enter In-Camera Session at 6:08 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose" , Ontario Municipal Act 2011, c.25, s.239 (2)(b)(d)(e)(f). 1. Regular Council Meeting Minutes - In-Camera - February 20, 2018 2. Report Mayor Love - March 5, 2018 RE: Update on Reporting Deadlines 3. Finance and Administration Committee Meeting - In-Camera - February 28, 2018 4. Fire and Protection Committee Meeting - In-Camera - March 1, 2018 5. Letter from Perley-Robertson, Hill & McDougall LLP/s.r.l. - February 28, 2018 6. Staff Training for Swim Program

Regular Council - March 05, 2018 THAT the Meeting return to Open Session at 6:57 p.m.

THAT By-Law 2018-36 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council meeting of March 5th, 2018, be given a first and second reading this 5th day of March, 2018.

THAT By-Law 2018-36 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council meeting of March 5th, 2018, be given a third and final reading this 5th day of March, 2018.

THAT the Meeting adjourn at 6:58 p.m.