Regular Council

THAT the Regular Council Meeting Agenda for Wednesday, March 21, 2018 be approved as amended.

THAT the Special Council Meeting Minutes of March 5, 2018 be approved as presented.

THAT the Regular Council Meeting Minutes of March 5, 2018 be approved as presented.

THAT the Special Council Meeting Minutes of March 14, 2018 be approved as presented.

THAT the Operations Committee Meeting Minutes of March 8, 2018 be approved as presented with the following recommendations: 1. THAT the Operations Committee recommend to Council that the Municipality will exchange 2700 feet of shoreline road allowance on the Madawaska River for 2700 feet of Tamarack/Parcher Road (forced road) with Combermere Lodge Limited; AND THAT the remainder 1100 feet of shoreline road allowance will be purchased by Combermere Lodge Limited; AND THAT the survey costs for the shoreline road allowance will be paid by Combermere Lodge Limited; AND THAT the survey costs for the Tamarack/Parcher Road will be split equally between the Municipality and Combermere Lodge Limited; AND THAT each proponent will pay for the registration and legal costs for the land they are receiving. 2. THAT the Operations Committee recommended to Council that the speed limit on the Old Barry's Bay Road remains at 80km/h; AND THAT appropriate signage is placed as required on the corners in accordance with the Geometric Design Guide for Canadian Roads and the Geometric Design Standards for Ontario Highways (Ministry of Transportation).

THAT By-Law 2018-08 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of McMaster Lake in front of Lots 23, 24, 25, Concession 4 in the geographic Township of Jones in the Township Regular Council - March 21, 2018 of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 21st day of March 2018.

THAT By-Law 2018-38 Being a By-Law authorizing the approval of the addition of an Addendum to the Voter List Management Services Agreement with Comprint Systems Inc., carrying on business as DataFix pursuant to By-Law Number 2015-55 be given first and second reading this 21st day of March 2018.

THAT By-Law 2018-38 Being a By-Law authorizing the approval of the addition of an Addendum to the Voter List Management Services Agreement with Comprint Systems Inc., carrying on business as DataFix pursuant to By-Law Number 2015-55 be given third and final reading this 21st day of March 2018.

THAT the Township of Madawaska Valley supports the Township of Admaston/Bromley with the following resolution: WHEREAS the Fire Protection and Prevention Act, 1997 mandates in Section 2(1) that "Every municipality shall, (a) establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and (b) provide such other fire protection services as It determines may be necessary In accordance with Its needs and circumstances."; AND WHEREAS the Act further mandates that, "In discharging its responsibilities under Section 2(2), a municipality shall, (a) appoint a community fire safety officer or a community fire safety team, or (b) establish a fire department, AND WHEREAS the duties of the Ontario Fire Marshall (OFM) in Section 9(2Xd) of the Act are "to develop training programs and evaluation systems for persons involved in the provision of fire protection services and to provide programs to improve practices relating to fire protection services"; AND WHEREAS no consultation opportunity was provided municipalities when what appears to have been an informal agreement to adopt the United States based trade association National Fire Protection Association (NFPA) standards; AND WHEREAS prior to the implementation of the NFPA standards, municipalities and their fire departments were afforded access to curriculum materials, regular training and regular access to a regionally dedicated Fire Advisor through th

THAT Council authorize the Acting Clerk to send a letter/email to Hydro One Networks Inc. to allow for the installation of Hydro Services as proposed for Little Bark Bay Properties Inc., pursuant to the Hydro One's preliminary design drawing No. 000320-17-258.

THAT Council approves the in-kind donation request submitted by the Wilno Heritage Society for the Polish Day/Kashub Day Festival on May 5, 2018.

THAT Council acknowledges the Wilno Heritage Society application for a Special Occasion Permit for the Polish/Kashub Day Festival on May 5, 2018 from 11:00 a.m. to 7:00 p.m. and deems the festival as a Municipally Significant Event.

THAT Council agree to the draft Building Use Agreement in principal and that it is sent to Templeman Menninga LLP to review and provide a lease agreement.

THAT Council authorizes the completion of the Walking Museum Project in 2018 and the inclusion of the project costs for 6 plaques and 2 posts in the 2018 Municipal Budget; AND THAT Municipal staff request a quote for the plaques and posts from the manufacturer; AND THAT Mr. David Kelley is authorized to receive mock-ups of the 6 plaques and provide final approval of their historical content to the manufacturer; AND THAT Municipal staff work with Mr. Kelley to site the two remaining posts and install each plaque in the proper location.

THAT Council direct staff to advise Kristin Eliot that the Municipality will engage Bob Reynolds to review and provide comment on the Automatic Aid Agreement with Hastings Highlands.

THAT the Meeting enter In-Camera Session at 5:50 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose" , Ontario Municipal Act 2011, c.25, s.239 (2)(b)(d)(e)(f). 1. Regular Council Meeting Minutes - In-Camera - March 5, 2018 (2)(b)(d)(e)(f) 2. Special Council Meeting Minutes - In-Camera - March 5, 2018 (2)(b)(d)(e)(f) 3. Special Council Meeting Minutes - In-Camera - March 14, 2018 (2)(b)(d)(e)(f) 4. Report - Mayor Love - Junior Accounting Clerk - March 21, 2018 (2)(b)(d)(f) 5. Action Against the Township of Madawaska Valley (Small Claims File 18- 18)(2)(b)(d)(e)(f) 6. Letter from Suzanne Hunt, Templeman, Menninga LLP - March 14, 2018 RE: Asphodel Fire Trucks (2)(b)(d)(e)(f) 7. In-Camera Report - Update on Reporting Deadlines - March 21, 2018 (2)(b)(d) 8. Email from Bruce Beakley - March 7, 2018 RE: Human Resource Assistance (2)(b)(d) 9 Report - Mayor Love - March 21, 2018 RE: Staff Vacation/Leave Request (2)(b) 10. Report - Mayor Love - March 21, 2018 RE: Staff Training and Development Requests (2)(b) 11. Memorandum - Finance Clerk - March 7, 2018 RE: Overtime (2)(b) 12. Memorandum - Finance Clerk - March 8, 2018 R

THAT the meeting return to open session at 7:41 p.m.

THAT in the absence of a Chief Administrative Officer, Council approves the vacation and/or leave requests submitted by municipal staff as of March 21, 2018.

THAT in the absence of a Chief Administrative Officer, Council approves the staff training and development requests submitted by municipal staff as of March 21, 2018

THAT By-Law 2018-39 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of March 21st, 2018 be given first and second reading this 21st of March 2018.

THAT By-Law 2018-39 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of March 21st, 2018 be given third and final reading this 21st of March 2018. Regular Council - March 21, 2018

THAT the Meeting adjourn at 7:43 p.m.