Regular Council

THAT the Regular Council Meeting agenda for Tuesday, April 3, 2018 be approved as amended.

THAT Council approve the In-Kind Donation request for the Renfrew County Senior Games for the use of the ice surface of the Paul J. Yakabuski Community Centre on May 31, 2018 and minimal staff assistance to set up mats the morning of the event.

THAT the Regular Council Meeting Minutes for March 21, 2018 be approved as presented.

THAT the Development and Property Committee Meeting Minutes for March 21, 2018 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend to Council that Ms. Maggie Linton, 25 Ritza Road must acquire the shoreline road allowance adjacent to her property prior to completing any work on that property. Regular Council - April 03, 2018 2. THAT the Development and Property Committee recommend to Council that consideration be given to review By-Law 94-13 (Sherwood, Jones and Burns) in conjunction with By-Law 2013-38 Procedures for the Sale of Land - Shoreline Road Allowance to encompass all of the Township of Madawaska Valley; AND THAT these By-Laws are further discussed at an upcoming Development and Property Committee Meeting.

THAT the Finance and Administration Committee Meeting Minutes for March 26, 2018 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council that the 2018 Capital Project Budget to replace the photocopier in the Planning, Development and Licencing Department be included in the Finance and Administration Committee's 2018 Budget deliberations. 2. THAT the Finance and Administration Committee recommend to Council to not renew the contract for Yellow Pages Advertising at the Paul J. Yakabuski Community Centre and The Railway Station. 3. THAT the Finance and Administration Committee recommend to Council to forward the request for trail work funding from the Peterson Pathfinders Snowmobile Club to the Finance and Administration Committee's 2018 Budget deliberations. 4. THAT the Finance and Administration Committee recommend to Council that staff provide a report identifying any expenses for services provided to the BIA in 2017, including in-kind donations, flower watering and bookkeeping. 5. THAT the Finance and Administration Committee recommend to Council to renew the Graphic Design Services Contract Renewal By-Law 2017-39 for a one year term, at the contract price of $45 per hour, and that the services will be used for Municipal business only. Regular Council - April 03, 2018 6. THAT the Finance and Administration Committee recommend to Council to direct staff to provide an accounting of costs for staff time

THAT By-Law 2018-14 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Kamaniskeg Lake in front of Lot 29, Concession 3 in the geographic Township of Sherwood, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 3rd day of April, 2018.

THAT By-Law 2018-15 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Kamaniskeg Lake in front of Lot 30, Concession 3, in the geographic Township of Sherwood, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners be given third and final reading this 3rd day of April, 2018.

THAT By-Law 2018-40 Being a By-Law to amend By-Law number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 3rd day of April, 2018.

THAT By-Law 2018-40 Being a By-Law to amend By-Law number 2006-26 of the Township of Madawaska Valley, as amended be given third and final reading this 3rd day of April, 2018.

THAT By-Law 2018-41 Being a By-Law to establish an Accessibility Policy be given first and second reading this 3rd day of April, 2018.

Regular Council - April 03, 2018 THAT By-Law 2018-41 Being a By-Law to establish an Accessibility Policy be given third and final reading this 3rd day of April, 2018.

THAT By-Law 2018-42 Being a By-Law to authorize the extension of the Graphic Design Service Agreement between Beth Kennedy Inc. and The Corporation of the Township of Madawaska Valley be given first and second reading this 3rd day of April, 2018.

By-Law 2018-42 RE: Being a By-Law to authorize the extension of the Graphic Design Service Agreement between Beth Kennedy Inc. and The Corporation of the Township of Madawaska Valley be given third and final reading this 3rd day of April, 2018.

THAT By-Law 2018-43 Being a By-law to establish a Donation Policy be given first and second reading this 3rd day of April, 2018.

THAT By-Law 2018-44 Being a By-Law to authorize Vote by Mail for Municipal Elections be given first and second reading this 3rd day of April, 2018 as amended. Regular Council - April 03, 2018

THAT By-Law 2018-44 Being a By-Law to authorize Vote by Mail for Municipal Elections be given third and final reading this 3rd day of April, 2018 as amended.

THAT By-Law 2018-45 Being a By-Law to Designate Authority to the Clerk during the Lame Duck Restrictions of Council Following Nomination Day be given first and second reading this 3rd day of April, 2018.

THAT By-Law 2018-45 Being a By-Law to Designate Authority to the Clerk during the Lame Duck Restrictions of Council Following Nomination Day be given third and final reading this 3rd day of April, 2018.

THAT the Township of Madawaska Valley supports the Township of South Stormont's resolution: WHEREAS municipal governments in Ontario do not have the right to approve landfill projects in their communities, but have authority for making decisions on all other types of development; AND WHEREAS this outdated policy allows private landfill operators to consult with local residents and municipal Councils, but essentially ignores them; AND WHEREAS proposed Ontario legislation (Bill 139) will grant municipalities additional authority and autonomy to make decisions for their communities; AND WHEREAS municipalities already have exclusive rights for approving casinos and nuclear waste facilities within their communities and further that the province has recognized the value of municipal approval for power generation facilities; AND WHEREAS the recent report from Ontario's Environmental Commissioner has found that Ontario has a garbage problem, particularly from Industrial, Commercial and Institutional (ICI) waste generated within the City of Toronto, where diversion rates are as low as 15% and unless significant efforts are made to increase recycling and diversion rates, a new home for this Toronto garbage will need to be found, as landfill space is filling up quickly; AND WHEREAS municipalities across Ontario are quietly being identified and targeted as potential landfill sites for future Toronto garbage by private landfill operators; AND WHEREAS other communities should not be forced

THAT the Township of Madawaska Valley supports the City of Hamilton's resolution: THAT when school boards make decisions to close schools that they have to offer the building to the local municipality for a dollar.

THAT the Township of Madawaska Valley provides permission to the Madawaska Valley Fish and Game Club for a gun raffle, under a licence provided by The Township of Brudenell, Lyndoch, and Raglan.

THAT Council approve two $250.00 bursaries for two Madawaska Valley District High School students that demonstrate financial need and reside in the Township of Madawaska Valley.

THAT the Township of Madawaska Valley accept low bid for Tender MV 2018- 01 Old Barry's Bay Road Rehabilitation from Greenwood Paving Ltd. in the amount of $1,387,061.55 excluding taxes subject to requirements of the contract.

THAT Council recess at 6:11 p.m.

THAT Council direct staff to develop a sustainable self-supporting business plan for the use of the recreational assets of the Renfrew County District School Board and the Township of Madawaska Valley that incorporates a partnership with Our Lady Seat of Wisdom College.

WHEREAS the 2017 budget called for $130,180 in gas tax to fund the 2017 Old Barry's Bay Road repaving of 3kms; AND WHEREAS the actual amount of $141,350.80 of gas tax and legacy reserve funds is available; BE IT RESOLVED THAT the full amount of $141,350.80 of gas tax and legacy reserve funds be applied to the 2017 Old Barry's Bay Road Project.

THAT the Meeting enter In-Camera Session at 6:36 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting Regular Council - April 03, 2018 the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose" , Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(d)(e)(f). 1. Regular Council Meeting Minutes - In-Camera - March 21, 2018 (2)(b)(d)(e)(f) 2. Finance and Administration Committee Meeting Minutes - In-Camera - March 26, 2018 (2)(a)(b) 3. Report - Mayor Love - April 3, 2018 RE: Hiring on Contract 4. Letter from Chris Hicks - March 23, 2018(2)(a)(b) RE: Combermere Methodist Cemetery 5. Report - Mayor Love - April 3, 2018(2)(b) RE: Employee Attendance Update

THAT the Meeting return to Open Session at 7:43 p.m.

THAT By-Law 2018-46 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of April 3, 2018 be given first and second reading this 3rd day of April 2018.

THAT By-Law 2018-46 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of April 3, 2018 be given third and final reading this 3rd day of April 2018.

THAT the Meeting adjourn at 7:44 p.m.