Regular Council

THAT the Acting Mayor, Councillor Shulist, Chair the Regular Council Meeting of October 15, 2019 in absence of the Mayor.

THAT the Regular Council Meeting Agenda for Tuesday, October 15, 2019 be approved as presented.

THAT the Meeting recess at 6:08 p.m.

THAT the Regular Council Meeting Minutes from September 17, 2019 be approved as presented.

THAT the Council in Committee Meeting Minutes for October 1, 2019 be approved as presented.

THAT Council approve the following recommendations from the October 1, 2019 Council in Committee Meeting Minutes: Operations: Roads and Waste Management 1.THAT Council in Committee recommend to Council to accept the naming of the High School Road to Waska Way; AND THAT the Operations Manager submit the name of the road to the County of Renfrew for clarification and determination that the name is not a duplicate. 2.THAT Council in Committee accept the Tamarack Road Culvert report as information; AND THAT the Operations Manager contact the proponent and advise that Council directs no work be done at the Tamarack Road culvert; AND THAT the proponent provides Council with a clear understanding from experts on the impact of the proposed lowering the culvert for further drainage of Green Lake and the impact of the drainage on private property.

THAT Council approve the following recommendations from the October 1, 2019 Council in Committee Meeting Minutes: Operations: Water/Wastewater and Facilities 1. THAT Council in Committee recommend Council direct staff to proceed with the construction of a gazebo at the Combermere Boat Launch, engaging Highlands Contracting; AND THAT staff review options for a less expensive plan. 2. THAT Council in Committee recommend Council approve the OCWA work order 1338655 for the 5979 Install Portable Pumping Equipment in the amount of $476.54. 3. THAT Council in Committee recommend Council approve the OCWA work order 1218566 for the Genset Damper Motor Fail BBWWTF 5979 in the amount of $385.67. Regular Council Meeting - October 15, 2019 4. THAT Council in Committee recommend Council approve the OCWA work order 1379191 for the brush replacement auger BBWWTF 5979 in the amount of $1,567.10. 5. THAT Council in Committee recommend Council approve the OCWA work order 1104504 for the chem piping replacement BBWWTF 5979 in the amount of $719.71. 6. THAT Council in Committee recommend Council approve the OCWA work order 1342012 for the install new piping BBWWTF 5979 in the amount of $935.49. 7. THAT Council in Committee recommend Council approve the OCWA work order 1301397 for the 5979 chain and hardware replacement for process pumps in the amount of $2,141.21. 8. THAT Council in Committee recommend Council approve the OCWA work order 1339134 for the 5972 roof repairs BBWTP in the amount of $1

THAT the Meeting recess at 4:30 p.m.

THAT Council approve the following recommendations from the October 1, 2019 Council in Committee Meeting Minutes: Recreation and Community Development Committee 1. THAT the Combermere Recreation Committee Meeting Minutes for September 2019 be accepted as presented. 2. THAT Council in Committee recommend Council receive the Barry's Bay Outdoor Rink report as presented and recommend Council direct staff to proceed with hiring a part time individual responsible for assisting with the outdoor rink maintenance.

THAT Council approve the following recommendations from the October 1, 2019 Council in Committee Meeting Minutes: Finance and Administration 1. THAT Council in Committee recommend to Council to accept the recommendation of the CAO/Clerk to hire Andrew Peplinski as Planning Building Administrative Assistant effective October 7, 2019 AND THAT the position be placed at Step 4 of Grid 3. 2. THAT the Joint Municipality Physician Recruitment and Retention Committee Meeting Minutes for June 12, 2019 be accepted as presented. 3. THAT the Joint Municipality Physician Recruitment and Retention Committee Meeting Minutes for July 31, 2019 be accepted as presented. 4. THAT Council in Committee recommend to Council the Township of Madawaska Valley modify the normal hours of business, Corporate Policy E-01, to accommodate the 2019 Christmas and New Year's holidays, by closing the office at noon on December 24th 2019, reopening on January 2nd, 2020; AND THAT the Township of Madawaska Valley modify the normal hours of operation of the Landfill and Transfer Station sites and Curbside Pickup Services to accommodate the 2019 Christmas and New Year's holidays. 5. THAT Council in Committee recommends that Council dedicate the 2019 Gas Tax Surplus Funds in the amount of $2,540.11 to the 2019 Lakeshore Drive Project. 6. THAT Council in Committee recommend that Council approve the Proposal for facilitating and drafting a Community Based Strategic Economic Development Plan at a cost of $8890.00, plus

THAT Council accept the Bill Green Memorial Hockey Tournament Skate Sharpening Report as information; AND THAT Council approve the request from Barry's Bay and Area Minor Hockey Association to allow Paul's Pro Shop to operate out of the Paul J. Yakabuski Community Centre parking lot for the Bill Green Memorial Hockey Tournament on October 19 & 20, 2019 conditional to providing the municipality with a certificate of insurance.

THAT the Combermere Heritage Society Meeting Minutes for September 23, 2019 be accepted as presented.

THAT By-Law 2019-86 Being a By-Law to close to vehicular traffic on a temporary basis highways/streets or portions thereof under the jurisdiction of Council for such social, recreational, community or athletic purpose or combination of such purposes be given first and second reading this 15th day of October, 2019.

THAT Council approve the items requested from the Madawaska Valley Lions Club for the 54th Annual Barry's Bay Santa Claus Parade.

THAT By-Law 2019-86 Be given third and final reading this 15th day of October, 2019.

THAT By-Law 2019-87 Being a By-Law to authorize the entering into and acceptance of Tender Contract No. 2019-13 from R.G.T. Clouthier Construction Ltd. with respect to Paugh Lake Road Culverts Contract be given first and second reading this 15th day of October, 2019.

THAT By-Law 2019-87 Be given third and final reading this 15th day of October, 2019.

By-Law 2019-88 Regular Council Meeting - October 15, 2019 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along Trout Lake fronting Lot 34, Concession 6, Geographic Township of Sherwood Now In The Township of Madawaska Valley, in the County of Renfrew, Being parts of PIN 57565-0346 (LT) and for the sale thereof to the abutting land owners be given first and second reading this 15th day of October, 2019.

THAT By-Law 2019-89 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 15th day of October 2019.

THAT By-Law 2019-89 Be given third and final reading this 15th day of October, 2019.

THAT By-Law 2019-90 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 15th day of October, 2019.

THAT By-Law 2019-90 Be given third and final reading this 15th day of October, 2019.

THAT the Meeting recess at 5:15 p.m.

THAT the Meeting enter In-Camera Session at 6:15 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organizations", Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(f)(i) 1. Regular Council Meeting Minutes - In-Camera - September 17, 2019 2. Council in Committee Meeting Minutes - In-Camera - October 1, 2019 3. Municipal Report - Treasurer - October 15, 2019 RE: 2019-2020 Municipal Commercial Insurance Renewal 4. Donald C. Johnston Building 5. St. Paul's Anglican Church Combermere 6. Municipal Employment Non-Unionized Staff 2019 Wage Grid Update

THAT the Meeting return to Open Session at 8:16 p.m.

THAT Council approve the commercial insurance renewal proposal for the October 1, 2019-20 term with Frank Cowan Company and MacDougall Insurance & Financial with an overall premium of $85,193 plus brokerage fee of $4,569.00 and applicable tax as presented.

THAT Council strike an ad hoc committee with Councillor Peplinski as the Council Representative to assess options and make a recommendation to Council about the future of the Mission House, St. Paul's Anglican Church and hall with the Diocese of Ottawa.

THAT By-Law 2019-91 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 15, 2019 be given first and second reading this 15th day of October, 2019.

THAT By-Law 2019-91 Be given third and final reading this 15th day of October, 2019.

Regular Council Meeting - October 15, 2019 THAT The Meeting adjourn at 8:20 p.m.