Regular Council Meeting

THAT the Regular Council Meeting Agenda for Tuesday, December 21, 2021, be approved as amended. Page 0 of 8 Regular Council Meeting - December 21, 2021

THAT the Meeting enter In-Camera Session at 10:08 a.m. to discuss matters for the purpose of educating or training the members, Ontario Municipal Act 2001, c.25, s.239 (3.1.1) 1. Jason Healey, MacKillican & Associates - In-Camera Session (10:00 a.m.) RE: Letter from the Treasurer - Management's Responsibility for the Consolidated Financial Statements RE: Financial Statements - 2020

THAT the Meeting return to Open Session at 10:29 p.m.

THAT the Financial Statements for 2020 be approved as presented.

THAT the Council in Committee Meeting Minutes for December 7, 2021, be approved as presented with the following recommendations: Operations: Roads and Waste Management 1. THAT Council approve that the Private Roads Grant program should continue in 2022, AND THAT staff is directed to forward these 2022 Private Roads Grant report with attachments for Budget deliberations for Council consideration to budget $22,000 for 2022. 2. THAT Council authorize staff to begin the search and acquisition of a used garbage truck to replace Unit 40-1991 Ford Compactor located at Bark Lake waste site; AND THAT these funds with an upset limit of $40,000.00 be drawn from Environmental Service Reserves line Equipment Replacement Reserve; AND THAT Unit #40 is deemed surplus. Operations: Water/Wastewater and Facilities 1. THAT the Ontario Clean Water Agency - Q3 Financial Reports and Cost- Plus Reports for the Water and Wastewater Facilities are accepted as presented. 2 THAT Council approve the Ontario Clean Water Agency (OCWA-5972) expenditures as presented totalling $14,612.70 (WO 2543482, 2542327, 2540894, 2540886, 2541973). 3. THAT Council approve the application to the Ontario Trillium Foundation under the Resilient Communities Fund for a $60,000 renovation to the Municipal Office to upgrade/install a new propane furnace, HVAC unit, Air Conditioner and ductwork to ensure proper heating and ventilation for staff, Council and all visitors to the facility. Fire and Protection and Emergency Managem

THAT Council received the Audit of 2020 Financial Statements, Management Letter Report.

THAT By-Law 2021-117 Being a By-Law to authorize the execution of an Agreement between the Corporation of the Township of Madawaska Valley and William Jason Greenwood be given first and second reading this 21st day of December, 2021.

THAT By-Law 2021-117 Be given third and final reading this 21st day of December, 2021.

THAT By-Law 2021-118 Being a By-Law to permit encroachments upon unopened road allowances be given first and second reading this 21st day of December, 2021.

THAT By-Law 2021-118 Be given third and final reading this 21st day of December, 2021.

THAT Council approves the diversion of bikes from the waste stream to the OVCATA group for repurposing.

THAT By-Law 2021-119 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of December 21, 2021, be given first and second reading.

THAT By-Law 2021-119 Be given third and final reading this 21st day of December 2021.

THAT the Meeting adjourn at 11:08 a.m.